Guide 5580 - Applying for a Work Permit - Student Guide

Table of Contents


This is not a legal document. For legal information, refer to the Immigration and Refugee Protection Act and Regulations or the Citizenship Act and Regulations, as applicable.

This publication is available in alternative formats upon request.


Overview

This guide provides information on Canada’s three student work programs:

The guide also provides information on your status as an international student in Canada and the conditions and requirements of work permits. All the necessary information, instructions and application forms for you to complete and submit are included.

Note: If you hold a valid study permit, your studies should remain your primary activities during your stay in Canada.


Determining your eligibility under student work programs

Off-campus work permit program

To be eligible for a work permit under this program you must meet all of the following requirements.

You must:

  1. possess a valid study permit;
  2. have studied full-time and maintained satisfactory academic standing in your specific program of study at a participating institution for at least six out of the twelve months preceding your application to work off campus (the six months do not have to be consecutive);
  3. have applied for the off-campus work permit program at a participating institution;
  4. have been, and continue to be, registered as a full-time student in a program other than English or French as a second language (ESL/FSL);

    Note: Full-time status and satisfactory academic standing are determined by your institution.
    You must complete a Request for Initial Eligibility Verification for an Off-Campus Work Permit from your school which will verify your standing and eligibility. This request is only available via MyCIC, your space on Citizenship and Immigration Canada’s website. Your school’s Designated Institutional Representative will verify your eligibility and inform you via MyCIC.

  5. have authorized the disclosure of personal information between the institution, the provincial or territorial government and Citizenship and Immigration Canada;

    Note: In order to participate in this program, you will need to authorize the disclosure of personal information between your institution, the provincial or territorial government and Citizenship and Immigration Canada. This disclosure will be part of the Electronic Verification Number (EVN) process completed through MyCIC. Failure to acknowledge disclosure of this information will result in not obtaining an Off-Campus Work Permit.

    and
  6. continue to fulfil the terms and conditions of your study permit and work permit, if applicable.

You are not eligible to apply for a work permit under this program if you:

  • have previously held an off-campus work permit, failed to maintain your eligibility for the program and failed to comply with the conditions of your work or study permit;
  • have a partial or full scholarship or award from:
    • the Canadian Commonwealth Scholarship Program funded by Foreign Affairs, Trade and Development Canada (DFATD);
    • the Government of Canada Awards Program funded by DFATD;
    • the Canadian International Development Agency (CIDA);
    • the Equal Opportunity Scholarship Program, Canada-Chile;
    • the Canada-China Scholars Exchanges Program;
    • the Organization of American States Fellowship Program;
  • are a visiting student or exchange student at a participating institution; or
  • are registered in programs that consist either exclusively, or primarily, of English or French as a second language (ESL/FSL).

Note: An off-campus work permit issued under this program is not interchangeable with a work permit for internships or co-op placements. However, students wishing to participate in both programs may apply for a work permit under each program, as there is no restriction on holding more than one work permit.

Important Information

If your status has expired or you did not respect the conditions of your previous permit, and you now require restoration of status, do not submit an application for an off-campus work permit. You are required to restore your status as a student prior to submission of this application. Should your request for restoration be approved, you may then submit this application. Submitting your off-campus work permit application prior to restoration being granted will result in delays in the processing of your work permit.

The following examples can help you determine if you are eligible to apply under this program.

  • If you begin full-time studies in September and continue through to the end of February (with the exception of the Christmas break)
    • then you are eligible to apply for a work permit in March because you will have completed 6 months of full-time study.
  • If you begin full-time studies in January through April, but are not enrolled in full-time studies during certain summer months
    • then you are not eligible to apply for a work permit until you complete 6 months of full-time studies.
  • If you begin full-time studies from the beginning of January until the end of June
    • then you are eligible to apply for a work permit in July because you will have completed 6 months of full-time study.
  • If you begin full-time studies from January until the end of April, then take a four month summer break but resume full-time studies in September
    • then you are eligible to apply in November because you will have completed 6 months of full-time study in total from January to April, and September to October.
  • If you are pursuing full time studies from September to December followed by a co-op work term from January to April.
     
    ** If the institution considers students on co-op work terms to have full-time status, and if you continue to comply with the institution’s co-op rules you will be eligible to apply for the work permit as early as March (September to February = 6 months).

* At the time of application, you must still be enrolled in full-time studies and be in satisfactory academic standing.

** Note: Some institutions consider students to have “full-time” status during the “work experience” portion of their co-op program. If an institution considers a student to have “full-time” status during the “work experience” portion of the program and the student continues to comply with the institution’s co-op rules, the student will be eligible for the program. Participation in the work experience portion of the program can be included in the calculation of the six months of full-time studies.


Co-op work program

Work experience is a required component of some programs of study, for example co-op and internship programs.

In these cases, an open work permit can be issued with the institution listed as the employer. In cases where several work periods are necessary throughout the program, the work permit can be issued for the same period as the study permit.

To be eligible for a work permit under a co-op or internship program, the following conditions must be met:

  • you must have a valid study permit (unless you are a minor high-school student who does not require a study permit);
  • your intended employment must be an essential part of your program of study in Canada;
  • your employment must be certified as part of the academic program by a responsible academic official of the institution;
  • your co-op or internship employment cannot form more than 50 percent of the total program of study; and
  • you are not a medical intern or extern, nor a resident physician (except in veterinary medicine).

Note: International students, scholars, and scientists may also obtain work permits for work related to a research, educational or training program. These work permits are issued under specific programs funded by the Canadian International Development Agency (CIDA), the International Development Research Centre of Canada (IDRC), Atomic Energy of Canada Ltd., the National Research Council of Canada (NRC), the Natural Sciences and Engineering Research Council of Canada (NSERC).


Post-graduation work permit program

The post-graduation work permit program is designed to provide graduating students with Canadian work experience. Students may work in Canada for up to three years after graduation.

Does the length of study in Canada impact on the length of the work permit?

Yes. The work permit cannot be valid longer than the official length of your program of study in Canada. For example, students graduating from a four-year degree program might be eligible for a three year work permit. Students graduating from an eight-month certificate program would only be eligible for a work permit of eight months.

  • If you studied for less than eight months
    • you are not eligible for this program.
  • If you studied less than two years but more than eight months
    • you may get a work permit for a period no longer than the length of time you studied (for example, if you studied for nine months, a work permit may be issued for a period of nine months).
  • If you studied for two years or more
    • a work permit may be issued for three years.

Who may apply for a work permit?

You may apply for a work permit if you:

  • graduated from a specific program of full-time study (of at least eight months) in Canada at:
    • a public post-secondary institution; or
    • a private post-secondary institution that operates under the same rules and regulations as a public institution, receives at least 50 percent of its financing for its overall operations from government (currently, only private college-level educational institutions in Quebec fit that description); or
    • a Canadian private institution authorized by provincial law to confer degrees, but only if you are enrolled in one of the programs of study leading to a degree as authorized by the province and not in all programs of study offered by the private institution.
  • have a valid study permit when you apply for the work permit; and
  • have not previously been issued a work permit for post-graduation employment following any other course of study.

Note: Distance-learning from either inside or outside of Canada does not qualify for this program.

You are not eligible for the Post-Graduation Work Permit Program if you:

  • study in a program that is less than eight months long;
  • participate in a Canadian Commonwealth Scholarship Program funded by Foreign Affairs, Trade and Development Canada (DFATD);
  • participate in a Government of Canada Awards Program funded by DFATD;
  • receive funding from the Canadian International Development Agency (CIDA);
  • participate in the Equal Opportunity Scholarship Program, Canada-Chile;
  • participate in the Canada-China Scholars Exchanges Program;
  • participate in the Organization of American States Fellowship Program;
  • participate in a distance learning program either from abroad or from within Canada; or
  • have previously been issued a Post-Graduation Work Permit following any other program of study.

When do I have to submit my application?

You must submit your application for a work permit within 90 days, starting from the day when your final marks are issued, or when you receive a formal written notification of graduation from the institution, whichever comes first, indicating that you have met the requirements of your program of study. Your study permit must continue to be valid upon submission of your application for a work permit.

Note: If you have other evidence that you have successfully completed your program (such as a final transcript or a letter from the institution), you may apply for your work permit before you receive your formal notification of graduation.

Students who are already working under a work permit issued under the previous rules are eligible to apply for an extension, however the total duration of the permit including the extension should not exceed the maximum duration allowed by the new program parameters.

How do I submit my application?

There are two available options:

  • Download, complete and mail your application, including all required documents to the address provided in the present instruction guide, or
  • Complete and send your application electronically (you will be required to create a MyCIC profile and to register or log in using GCKey or Sign In Partner).

Working on campus

Do students need a work permit to work on campus?

A full-time student attending a university or college does not need a work permit when the employment offered is on the campus of the college or university where the student is registered full-time, for as long as the study permit is valid.

There are some restrictions on the jobs you can take based on medical factors:

  • If you have already passed a medical exam, you may work in any type of job;
  • If you intend to work in an occupation in which the protection of public health is essential, you must pass a medical exam.
  • If you want to work in agricultural occupations and you have visited or lived in a designated country for more than six months during the past year, you must pass a medical exam.

See section below on “When is a medical examination required?” for more information.

It is illegal to remain in Canada beyond the validity of your status in Canada.

It is illegal to work without a required work permit.

It is illegal to study without a required study permit.

After reading this instruction guide, if you believe you are eligible to apply then you should proceed as instructed below:

  • Gather all the necessary documents. They are listed on the Document Checklist, Students Applying for a Work Permit (IMM 5583) (PDF, 7 KB)
  • Calculate and pay the fees.
  • Photocopy the blank forms and use one as a working copy. Keep it for your records.
  • Fill in the forms carefully and completely.
  • Sign and date your forms.
  • Mail your application to the address listed in section Mailing Your Application.

    Note: you may also submit your application electronically for the following:

    • Off-campus work permit
    • Post-graduation work permit

Processing times for your application

We will review your application to determine if it is complete. If your application is not signed, or if the required fee is missing, it will be returned to you and you will have to re-apply. If other information is missing, your application may be returned or refused.

You will receive:

  • your work permit; or
  • a letter refusing your application; or
  • notification that your application has been referred to a local Canada Immigration Centre for further assessment.

The Case Processing Centre-Vegreville (CPC-Vegreville) completes most of the applications it receives; however, a small number are referred to a local office for further clarification. If your application is referred to a local office, an officer from that office will contact you to obtain additional information or clarification. It may take up to three months for them to contact you.

Note: The Case Processing Centre receives large volumes of applications in the temporary resident categories each year. It is recommended that you apply at least 30 days before the expiry of your current document. However, you may want to apply in advance of this recommended period since processing delays vary. Please check our current processing times for more information.


Status in Canada

Who receives temporary resident status?

All persons authorized to enter Canada who are not Canadian citizens or permanent residents are authorized to enter as temporary residents as a visitor, student or worker. When they enter Canada they are given temporary resident status for a limited period of time.

How do I know the expiry date of my temporary resident status?

1. Temporary residents travelling with passports:

When you arrived in Canada and gave your passport to the officer, they authorized your stay by placing a stamp in your passport and/or issuing an additional document. Check your passport. If you find a stamp, it should look like one of these.

Stamps

For example, if the officer specified a date as shown in the above illustration, your temporary resident status would expire on June 30th, 1993.

If there is no stamp, a handwritten date or document in your passport, your temporary resident status will expire six months from the day you arrived in Canada.

If you were given a visitor record, study or work permit, the expiry date is marked on the document.

Note: For applicants who require a temporary resident visa (TRV) to enter Canada: The renewal of a study or work permit does not affect your TRV. It is your responsibility to ensure your TRV remains valid if you wish to re-enter Canada. While residing in Canada and holding a valid study or work permit you must apply to the Case Processing Centre – Ottawa for and obtain a TRV, or after leaving, you must apply for and obtain a TRV abroad by applying to a Canadian visa office (see Application for a Temporary Resident Visa – IMM 5256).

2. Temporary residents travelling without passports:

If you did not require a passport to enter Canada, your temporary resident status will expire six months from the day you entered Canada unless you were given a visitor record, study or work permit. If you were given a document, the expiry date is marked on it.

What information do I need to apply for my renewed or initial study permit?

  1. Full details of the studies;
  2. Proof of identity;
  3. Proof of current status in Canada;
  4. Evidence of how you will support yourself or be supported in Canada and how you will pay for transportation to leave Canada, such as:
    • Guarantor’s letter;
    • Bank statement indicating the account holder’s name and the account number;
    • Details on how you intend to leave Canada including the date, time and type of transportation.

May I leave Canada before my request for a renewed or initial study permit has been finalized?

Yes. However, if you may not resume studying in Canada until your application for renewal is granted. If you wish to go back to school immediately upon your return, you may re-apply (either at the port of entry, if you have the right to do so, or at a visa office) and pay another processing fee to receive a decision.

May I leave, then re-enter Canada?

In order to return to Canada, you must be in possession of a valid passport or travel document. You also need to hold a valid study or work permit if you are returning to study or work in Canada.

If you are a citizen of a country that requires a temporary resident visa (TRV) to travel to Canada, you will also need to be in possession of a valid entry visa to return, unless:

  • you are returning to Canada following a visit only to the United States or St-Pierre and Miquelon; and
  • you return before the expiry of the period initially authorized for your entry or any extension to it, either as a visitor, student or worker.

Possession of these documents does not guarantee re-entry. All persons must establish that they meet all of the requirements of The Immigration and Refugee Protection Act and Regulations before being authorized to enter or re-enter Canada.

Note: Citizens of the U.S. do not require passports or travel documents to enter or return to Canada. Permanent residents of the U.S. do not require passports or travel documents if they are entering or returning to Canada from the U.S. or St. Pierre and Miquelon. However, both must provide documentary proof of citizenship or permanent residence such as a national identity card or an alien registration card.


Working in Canada

What is a work permit?

A written authorization to work in Canada issued by an officer to a person who is not a Canadian citizen or a permanent resident of Canada. It is required whether or not the employer is in Canada. Usually, it is valid only for a specified job and length of time. A work permit may be issued based on a labour market opinion (Service Canada confirmation) or may be issued on the basis of other requirements.


Are there any conditions on my work permit?

An officer may impose, vary or cancel conditions when issuing a work permit. These may include one or more of the following:

  • the type of employment in which you may work;
  • the employer for whom you may work;
  • where you may work;
  • how long you may continue to work.

Will I require a Social Insurance Number (SIN)?

Yes, a SIN is necessary to work in Canada. Employers must ask to see the SIN of all new employees as soon as they are hired. You may apply for a SIN before or within 3 days after you start to work (you must show the proof of application within three days of the start date of employment) and you may work during the waiting period.

You must obtain a SIN from Service Canada. To work on-campus, you must provide a valid study permit and an employment contract; to work off-campus, you must provide a valid off-campus work permit as Service Canada will require proof that you are eligible to work in Canada. It is recommended that you apply in person for the SIN and allow three weeks for processing.

Further information on the application process for a Social Insurance Number may be obtained by visiting the Service Canada website.


When is a medical exam required?

If you are requesting a work permit to allow you to work in the field of health services or with children, you must complete and pass a medical exam before you submit your application for a work permit. Examples of occupations in health services include hospital staff, clinical laboratory workers, patient attendants in nursing and geriatric homes, and medical students admitted to attend Canadian universities Find out more by checking the Medical examination requirements for temporary residents.

If you want to work in agricultural occupations, an immigration medical examination will be needed if you have visited or lived in a designated country for more than six months during the past year. Check the list of designated countries.

Note: Medical exams should be done at least two months before the current expiry of your permit to avoid processing delays and/or the return or refusal of your application due to incomplete information.

Medical instructions

You may either:

  • undergo an upfront medical examination by contacting a Panel Physician; or
  • wait until your application is reviewed and medical instructions are provided to you by the immigration office.

Get the instructions to complete the medical examination.

Note: When medical results are submitted up-front, routine cases benefit from faster processing since we do not have to request them at a later date. If you choose to have an upfront medical exam, you must submit proof that you completed the medical examination with your application. Failure to do so may result in processing delays.

 

Restoration of status

If your status has expired or if you did not respect one of the conditions of your permit or you have worked or studied without a required permit, you have committed an offence under the Immigration and Refugee Protection Act. You may be subject to an admissibility hearing that could lead to removal from Canada.

If your temporary resident status has expired, do not apply for a work permit as you are not eligible. Your temporary resident status in Canada will have been lost, and (if applicable) your student permit will have ceased to be valid. However, if you wish to stay in Canada after your status has expired, you may apply for restoration of status within 90 days of your permit expiry date or leave Canada. If you wish to apply for restoration, complete the enclosed application providing full details of how you came to commit the offence. There is no guarantee that your application will be accepted.

You may only seek restoration within 90 days after your status as a temporary resident has been lost as a result of:

  • having remained in Canada longer than the period authorized for your stay (but not longer than 90 days)
  • having changed employers, type of work, or location of work without applying to change these conditions if they were specified on your work permit.
  • having failed to meet the initial requirements for your stay and have not failed to comply with any other conditions imposed.

If you apply for a study permit, you must pay the permit fee as well as the restoration fee when applying. Restoration applies to each family member who has lost his or her status.

An officer will evaluate your request for restoration of status and if approved will process your application for a study permit. You will then be advised of any further action to be taken.

If you are applying for an off-campus work permit see section Off-Campus Work Permit Program for more details on what restoration of status means for you.


Completing the forms

As most of the forms are self-explanatory we have only provided supplementary instructions where required. If you need more space, attach a separate sheet of paper and indicate the letter and/or number of the question you are answering. Your application may be returned or refused if it is not properly completed, or if all of the necessary documents have not been submitted. Type or print clearly in black or blue ink.

You must provide truthful, accurate information. The information provided may be verified. The processing of your application may stop if you give false or misleading information. It is an offence under section 127 of the Immigration and Refugee Protection Act to knowingly make a false statement on this form.

Family members who are applying together

Each member of your immediate family (spouse or common-law partner, dependent children) who wishes to remain longer, study or work in Canada must apply for permission to do so. If you all apply at the same time for an extension, each person has to submit a separate application form. All appropriate documentation and the required fee for each person must also be included.

Off-campus work permit – Applying electronically

Eligibility Verification and the Electronic Verification Number:

Individuals applying for an Off-Campus Work Permit must do so on line by creating a MyCIC profile on CIC’s website, and then proceed with a request for Eligibility Verification. In completing this request, you will be required to sign a consent statement. This request for verification will be forwarded the Designated Institutional Representative at you participating educational institution. If you satisfy the academic eligibility requirements, an Electronic Verification Number (EVN) will be issued and you will be notified by email. If approved, the EVN is valid for 60 calendar days. If you have not applied for an Off-Campus Work Permit within the 60 day validity period you must request a new EVN in order to re-apply for the program at a later date.


Work permit under the Post-Graduation Work Permit Program – Applying electronically

Individuals applying electronically for a work permit under the Post-Graduation Work Permit Program can do so on line only by first creating a MyCIC profile on CIC’s website. Afterwards, they may proceed with submitting their application electronically.


Application to Change Conditions, Extend my Stay or Remain in Canada as a Worker (IMM 5710)


Who must fill out this application form?

This form must be completed by each person who wants to apply for an extension of their work permit or change conditions of their stay in Canada, including applying for an initial work permit.


Completing the form

Required step

You must answer all the questions on this application form unless indicated otherwise.

Download and fill out the application form on a computer.

You also have the option of saving your form and completing it later.

Note: Completing the form electronically is easier and reduces the risk of errors that can slow down the application process.

In order to help you fill out the application form, read and follow the steps below.

Question 1

Type your Unique Client Identifier number (UCI).

Note: The UCI or Client ID can be found on your study or work permit under the section “Country of Citizenship”.

Question 2

From the list, select the language (English or French) in which you would like to receive your service.

Question 3

Check the appropriate box or boxes to indicate if you are applying for:

  • An extension of a work permit with the same employer
  • A work permit with a new employer
  • Restoration of your status as a worker
  • An initial or an extension of a temporary resident permit

Personal details

Question 1

Full name

Type your family name (surname) as it appears on your passport, travel or identity document (even if the name is misspelled). Do not use initials.

Note: If you do not have a family name on your passport, travel or identity document, enter all your given name(s) here and leave the given name field blank.

Type all of your given name(s) (first, second, or more) as it appears on your passport, travel or identity document (even if the name is misspelled). Do not use initials.

Note: If you do not have a given name on your passport, travel or identity document, leave this field blank. Do not enter “*”, “Not applicable” or “NA”.

Question 2

Nick names / Alias

Check the box to indicate if you ever used any other name. This could include your birth name, maiden name, married name, nick name, etc.

If you checked “Yes”, type any other family name that you have ever used.

If you checked “Yes”, type any other given name (first, second, or more) that you have ever used.

Question 3

From the list, select your sex (male, female or unknown).

Question 4

Indicate your date of birth. If your complete date of birth is unknown, please use “*” (star sign/asterisk) to fill in the spaces for the year, month or day, where applicable.

Question 5

Type your city or town of birth.

From the list, select your country of birth.

Question 6

From the list, select your country of citizenship. To be a citizen of a country means that you were either born in that country (in most cases) or have been granted citizenship by that country. If you have dual citizenship, select the country that issued the passport you will be using for this trip.

Question 7

From the list, select the appropriate information to indicate your immigration status in Canada:

  • Visitor
  • Worker
  • Student
  • Protected Person
  • Refugee Claimant
  • Other

Other: This section must be completed if you selected “Other” as a status.

Provide the dates (From-To) to indicate how long you have had this status.

For out-of-status applicants:

  • Under “Status” select “Other”;
  • Under “Other” type in “Out of status, requires restoration”;
  • Leave the “From” and “To” boxes blank.
Question 8

Check the box to indicate whether you have lived in any country other than your country of citizenship or your current country of residence for more than six (6) months in the past five (5) years.

If you checked “Yes”, from the list select the appropriate information to indicate the following:

  • The name of the country you lived in,
  • Your immigration status for the time you were in that country:
    • Citizen
    • Permanent resident
    • Visitor
    • Worker
    • Student
    • Other
    • Protected Person
    • Refugee Claimant
    • Foreign National
  • Other: This section must be completed if you selected ‘Other’ as a status,
  • The dates (From – To) you were living in that country.
Question 9
  1. From the list, choose your current marital status:
    • Annulled Marriage: This is a marriage that is legally declared invalid. An annulment can also be a declaration by the Catholic Church that the marital union did not have a binding force.
    • Common-Law: This means that you have lived continuously with your partner in a marital-type relationship for a minimum of one year.
    • Divorced: This means that you are officially separated and have legally ended your marriage.
    • Legally Separated: This means that you are married, but no longer living with your spouse.
    • Married: This means that you and your spouse have had a ceremony that legally binds you to each other. Your marriage must be legally recognized in the country where it was performed and in Canada.
    • Single: This means that you have never been married and are not in a common-law relationship.
    • Widowed: This means that your spouse has died and that you have not re-married or entered into a common-law relationship.
  2. Enter the date (year, month and day) you were married or you entered into your current common-law relationship.
  3. Type the family name(s) and given name(s) of your current spouse or common-law partner.

    Note: If you are in a common-law union, you must also complete the Statutory Declaration of Common-law Union (IMM 5409) form and include it with your application.

  4. Check “Yes” or “No” to indicate if your spouse or common-law partner is a Canadian citizen or a permanent resident.
Question 10

Check the box to indicate whether you have previously been married or in a common-law relationship. If you checked “Yes”, provide the:

  • Family name(s),
  • Given name(s),
  • Type of relationship:
    • Common-law, or
    • Married.
  • Dates (From – To) for which you were in the relationship with your previous spouse/common-law partner.

Language

Question 1
  1. From the list, select your first (native) language. This is the language that you learned at home during your childhood and which you still understand.

    Note: If your native language does not appear in this list, select “other”.

  2. If your native language is not English or French, select from the list which one you use mostly:
    • English
    • French
    • Neither

Passport

Question 1

Type your passport, travel or identity document number. Make sure there is no space between each number and/or letter.

Question 2

From the list, select the name of the country that issued your passport, travel or identity document.

Question 3

Enter the date your passport, travel or identity document was issued.

Question 4

Enter the date your passport, travel or identity document will expire.


Contact information

Question 1

Indicate your current mailing address (where information should be mailed) by typing the following information:

  • Post Office Box (P.O. Box) number, if applicable. If you do not indicate post office box, the Street number must be provided.
  • Apartment (Apt.) or Unit, if applicable
  • Street number (No.), if applicable. This must be provided if you did not type in a P.O. Box
  • Street name, if applicable
  • City or Town
  • Province
  • Postal code

Note: All correspondence will go to this address unless you indicate your e-mail address.

If you wish to have a representative who can conduct business on your behalf, you must provide their email and mailing address in this section and on the Use of a Representative (IMM 5476) form.

For more information read the "Use of a Representative" section in this guide.

Question 2

Check the box to indicate whether your residential address (where you live) is the same as your mailing address. If "No", type the following information:

  • Apartment (Apt.) or Unit, if applicable
  • Street Number (No.)
  • Street Name
  • City or Town
  • Country
  • Province
  • Postal Code
Question 3

Check the appropriate box to indicate if the telephone number is from Canada/the United States (US) or Other (any other country).

From the list, select the type of telephone :

  • Residence (home)
  • Cellular (cell/mobile)
  • Business (work)

Type your telephone number including the country code, area/regional codes, etc.

If you have an extension number, write it after your phone number under “Ext.”

Question 4

Check the appropriate box to indicate if your additional telephone number is from Canada/the United States or Other (any other country).

From the list, select the type of telephone :

  • Residence (home)
  • Cellular (cell/mobile)
  • Business (work)

Type your telephone number including the country code, area/regional codes, etc.

If you have an extension number, write it after your phone number under “Ext.”

Question 5

Check the appropriate box to indicate if the facsimile (fax) number is from Canada and United States or Other (any other country).

If applicable, type your facsimile (fax) number, including country code, area/regional codes, etc.

Question 6

If applicable, type your e-mail address using a format similar to the following: name@provider.net

Note: By indicating your e-mail address, you are hereby authorizing transmission of correspondence including file and personal information to be sent electronically to you at the address provided.


Coming into Canada

Question 1

Provide the date and the place where you first entered in Canada

Question 2
  1. Indicate the purpose of your original visit:
    • Business
    • Tourism
    • Study
    • Work
    • Other (medical visit, transit, etc.)
  2. If you choose "Other" in question 1a), provide details.
Question 3

Provide the date and the place of your recent entry to Canada

Question 4

Provide the document number of your most recent Visitor Record, study or work permit.


Details of intended work in Canada

Question 1
  1. Indicate the type of work permit you want:
    • Co-op work Permit
    • Exemption from Labour Market Opinion
    • Labour Market Opinion Stream
    • Live-in Caregiver Program
    • Off-Campus Work Permit
    • Open Work Permit
    • Other
    • Post Graduation Work Permit
  2. If you choose “Other” in question 1a), provide details.
Question 2
  1. Write the name of the Employer whether foreign or Canadian:
  2. Write the complete address of the Employer whether foreign or Canadian
Question 3

Provide the location of your employment in Canada:

  • Province
  • City/Town
  • Address
Question 4

Provide the following details about your employment:

  • Job title
  • Description of duties (role and responsibilities).
Question 5

Provide the dates of your expected employment in the format provided (From – To).

Question 6

Provide your Labour Market Opinion (LMO) number

Question 7

If you received a Certificat d’acceptation du Quebec (CAQ) provide:

  • Certificate number
  • Expiry date
Question 8

Check “Yes” or “No” to indicate if you have been issued a certificate under the Provincial Nominee Program.


Education

Check the box to indicate if you have any post secondary education (including university, college or apprenticeship training).

The following table provides examples of post secondary education:

Trade / Apprenticeship

Training completed in a specific trade, such as carpentry or auto mechanics.

Non-university certificate / diploma

Training in a profession that requires formal education but not at the university level (for example, dental technician or engineering technician).

Bachelor’s degree

Academic degree awarded by a college or university to those who completed an undergraduate curriculum; also called a baccalaureate. Examples include a Bachelor of Arts, Science or Education.

Master’s degree

Academic degree awarded by a graduate school of a college or university. You must have completed a Bachelor’s degree before a Master’s degree can be earned.

PhD

Highest university degree, usually based on at least three years of graduate studies and a thesis. Normally, you must have completed a Master’s degree before a PhD can be earned.

If you checked “Yes”, provide full details of your highest level of post secondary education:

  • Enter the dates (year and month) you attended the institution,
  • Field(s) of study (mechanics, social sciences, medicine, etc.),
  • School or Facility name,
  • City or Town,
  • From the list, select the country, and
  • Province or State.

Employment (Work/Occupation)

Provide the following information about your employment for the last 10 years. If you are retired, provide the 10 years before your retirement.

Question 1

Current Activity / Occupation

Provide details about your current Activity / Occupation:

  • Enter the dates (year and month) you have been working at your occupation,
  • The activity/occupation or a brief description of your position. If you do not work, describe what you are currently doing (retired, not working, going to school, etc.),
  • Indicate the name of the company or employer or facility where you work,
  • City or Town,
  • Country,
  • Province/State, if applicable.
Question 2

Previous Activity / Occupation

Provide details of your previous Activity / Occupation for the past 10 years. If you are retired, provide the 10 years before your retirement:

Note: If you need more space, print out an additional page of the form, complete this section and submit it with your application.


Background information

Question 1

Check the box to indicate if:

  1. you or any of your family member(s) have ever had tuberculosis of the lungs or been in close contact with a person with tuberculosis within the past two years.
  2. you have any physical or mental disorder that would require social and/or health services other than medication during your stay in Canada.
  3. If you checked “Yes” to any of the above questions, provide details and the name of the family member, if applicable.

Note: Refer to the Family Members definition in this guide.

Question 2

Check the box to indicate if you have ever:

  1. remained beyond the validity of your status, attended school without authorization or worked without authorization in Canada?
  2. been refused any kind of visa, admission or been ordered to leave Canada or any other country?
  3. If you checked “Yes” to one of the above questions, provide details.
Question 3
  1. Check the box to indicate if you have ever:
    • committed,
    • been arrested for, or
    • been charged with or convicted of any criminal offence in any country.
  2. If you checked “Yes,” provide details.
Question 4
  1. Check the box to indicate if you have ever served in any military, militia, civil defence unit, or serve in a security organization or police force (including non obligatory national service, reserve or voluntary units).
  2. If you checked “Yes,” provide your dates of service and the countries where you served.
Question 5

Check “Yes” or “No” to indicate if you have ever been a member or associated with any political party, or other group or organization which has engaged in or advocated violence as means to achieving a political or religious objective, or which has been associated with criminal activity at any time.

Question 6

Check “Yes” or “No” to indicate if you have ever witnessed or participated in the ill treatment of prisoners or civilians, looting or desecration of religious buildings.


To complete your form:


Note
  1. Once the application is completed, click on the “Validate” button located at the top or bottom of the form. This will generate a barcode* page (page 5 of 5). If this application form is completed on a computer and printed, you must place the barcode page on the top of each individual application package when submitting the application.

    *See image below:

    Sample Barcodes

    Note: This barcode page will not appear if you fill out your application by hand.

  2. If you are 18 years of age or older, sign and date in the boxes provided at the bottom of the page.

    If you are less than 18 years of age, your form must be signed by one of your parents or a legal guardian.

    Note: By signing, you certify that you fully understand the questions asked, and that the information you have provided is complete, accurate, and factual. If you do not sign and date the application form, it will be returned to you.

Use of a Representative (IMM 5476)

Who may use this form?

Complete this form only if you:

  • used the services of a representative to help you prepare or submit your application; or
  • are appointing a representative; or
  • are cancelling a representative’s appointment.

If you have dependent children aged 18 years or older, they are required to complete their own copy of this form if a representative is also conducting business on their behalf.

Your spouse or common-law partner does not have to complete a separate request and must sign in the box provided under question 10.

What is a representative?

A representative is someone who has provided advice, consultation, or guidance to you at any stage of the immigration application process, or in an immigration proceeding. If someone represented or advised you to help you submit your application, then that person is your representative. A representative is also someone who has your permission to conduct business on your behalf of Citizenship and Immigration Canada (CIC) and the Canada Border Services Agency (CBSA).

When you appoint a representative:

  • you also authorize CIC and CBSA to share information from your case file with this person;
  • your application will not be given special attention nor can you expect faster processing or a more favourable outcome;
  • the representative is authorized to represent you only on immigration matters related to the application you submit with this form;
  • you can appoint only one (1) representative for each application you submit;
  • you are not obliged to hire a representative. We treat everyone equally, whether they use the service of a representative or not.

Important information. You must notify us if your representative’s contact information changes or if you cancel the appointment of a representative.

Types of representatives

Family, friends, and non-profit groups often help applicants who feel the need for support and advice on immigration matters. You can appoint a representative who does not charge fees or receive any other compensation for providing immigration advice or services to represent you before CIC or the CBSA.

There are two (2) types of representatives.

Uncompensated representatives include:

  • friends and family members who do not, and will not, charge a fee or receive any other consideration for their advice and services;
  • organizations that do not, and will not, charge a fee or receive any other consideration for providing immigration advice or assistance (such as a non-governmental or religious organization);
  • consultants, lawyers and Quebec notaries, and students-at-law under their supervision, who do not, and will not, charge a fee or receive any other consideration to represent you.

Compensated representatives:

Compensated representatives charge a fee or receive some other form of consideration in exchange for the advice and representation that they provide. If you want us to conduct business with a compensated representative then they must be authorized by CIC.

Note: If an immigration representative is being paid or compensated by someone other than the applicant, then the representative is still considered to be a compensated representative.

It is important to know that anyone who represents or advises you for payment — or offers to do so — in connection with immigration proceedings or applications is breaking the law unless they are an authorized representative or they have a specific agreement or arrangement with the Government of Canada that allows them to represent or advise you. This applies to advice or consultation which happens before or after an immigration application is made or a proceeding begins.

Authorized representatives are:

  • immigration consultants who are members in good standing of the Immigration Consultants of Canada Regulatory Council (ICCRC);
  • lawyers and paralegals who are members in good standing of a Canadian provincial or territorial law society and students-at-law under their supervision;
  • notaries who are members in good standing of the Chambre des notaires du Québec and students-at-law under their supervision.

If you appoint a compensated representative who is not a member of one of these designated bodies, your application will be returned. For more information on using a representative, visit our website.

General Application Information

  • Check one box to indicate if you are appointing or cancelling the appointment of a representative.
  • Check both boxes and complete all sections if you are cancelling a representative and appointing a new one at the same time.

Section A – Applicant Information

Question 1

Write your last name (surname or family name) and given name(s).

Question 2

Write your date of birth.

Question 3

If you have already submitted your application, write:

  • the name of office where the application was submitted;
  • location of office;
  • type of application you are sending.
Question 4

Write your Citizenship and Immigration Canada Identification (ID) or Unique Client Identifier (UCI) number (if known).

Section B – Appointment of Representative

Question 5

Write your representative’s full name.

If your representative is a member of the Immigration Consultants of Canada Regulatory Council (ICCRC), a law society or the Chambre des notaires du Québec, print his or her name as it appears on the organization’s membership list.

Question 6

Check one box to indicate if your representative is unpaid or paid.

If your representative is paid, write the membership ID number of:

  • the Immigration Consultants of Canada Regulatory Council (ICCRC); or
  • a Canadian provincial or territorial law society; or
  • the Chambre des notaires du Québec.
Question 7

Write your representative’s contact information.

Note: By indicating your representative’s e-mail address, you are hereby authorizing CIC to transmit your file and personal information to this specific e-mail address.

Question 8

To accept responsibility for conducting business on your behalf, your representative must:

  • sign the declaration
  • date the declaration, and
  • include the Party ID, only if it is known.

Section C – Cancel the Appointment of a Representative

Question 9

Fill in this section if you wish to cancel the appointment of a representative. Write the representative’s full name.

Section D – Your Declaration

Question 10

By signing, you authorize CIC to complete your request for yourself and your dependent children under 18 years of age.

If your spouse or common-law partner is included in this request, he or she must sign in the box provided.

Release of information to other individuals

To authorize CIC to release information from your case file to someone other than a representative, you will need to complete the form Authority to Release Personal Information to a Designated Individual (IMM 5475) (PDF, 1.75 MB). The form is also available from Canadian embassies, high commissions and consulates abroad.

The person you designate will be able to obtain information on your case file, such as the status of your application. However, they will not be able to conduct business on your behalf with CIC.


Document Checklist – Students applying for a Work Permit (IMM 5583)

Use the Document Checklist (PDF, 7 KB) to make sure you are attaching all the required documents to your application. Include the checklist with your application.


Paying the fees

Required fees

You must pay a processing fee for each service that you require and all fees must be submitted with your application. If you apply for more than one service on a single application you must add up the fees for each service and submit the total of the fees with your application.

Use this chart to calculate the fees required for the service(s) you are applying for.

Note: It is not necessary to make a separate application for an extension of temporary resident status when you apply for a work or study permit. The officer will issue all the necessary documentation with one application

Note: There is no fee for the Co-op Work Program.

Use this chart to calculate the fees required for the service(s) you are requesting.

Services Number of
Persons
Amount per Person Amount Due
Renewal or Initial work Permit (for any program)   x $155  
Restoration of Temporary Resident Status (due to loss of status as a student)   x $200  
Renewal of Study Permit   x $150  
Total $

Make sure that you are eligible before you pay your fees and that you provide all the information requested before you submit the application. The processing fee will not be refunded, regardless of the final decision once the Case Processing Centre has started processing the application. For example, if your study permit has expired and you incorrectly apply for an extension of study permit, no refund for the extension will be provided and you will be asked to provide a second fee for the restoration.

Note: If you are out of status, you must pay the study permit fee as well as the restoration fee when applying. Restoration applies to each person who has lost his or her status.

A determination that you are not eligible is considered as “processing” and the fee will not be refunded. If you apply again, you will have to pay another processing fee.


Paying the fees

You have the option of paying your fees through the Internet or at a financial institution.

Payment of fees on the Internet

To use this option, you need:

  • a credit card;
  • access to a computer with a printer;
  • a valid email address; and
  • follow these steps below.
Steps
  1. Go to the CIC website.
  2. Select Pay your fees.
  3. Select Pay my fees online.

Once you have paid the fees you must:

  • print the official receipt;
  • fill out by hand the “Payer Information” section;
  • attach the bottom portion (copy 2) of this receipt to your completed application.

Option 2. Payment of fees at a financial institution

  1. Fill in the total
    Enter the “Amount payable” you have calculated at the bottom of the Receipt (IMM 5401).
    Photocopies of the receipt are not accepted. If you need an original receipt, order it from our website or contact the Call Centre.
  2. Complete the “Payer Information” sections on the back of the receipt
    If you already know the Client ID assigned to you, enter the number in the box provided. If you do not know your Client ID, leave that box empty.
  3. Go to a financial institution and make the payment
    Bring the receipt with you. A financial institution representative will tell you which forms of payment are acceptable. There is no charge for the service.
  4. Send your receipt
    Attach the middle portion (Copy 2) of the receipt to your completed sponsorship application. Keep the top portion (Copy 1) for your files.
     
    Do not include any other type of payment with your application.

Incorrect payments

If you have sent insufficient fees or incorrect form of payment, we will return your application with instructions. You must then pay the additional fees and mail everything back to us. This will delay the processing of your application. If you have overpaid, we will refund the overpayment. We will issue a cheque as soon as possible.


Refunds

To obtain a refund, you need to send a written request to withdraw your application to the processing centre at CPC Vegreville, 6212-55th Avenue, Vegrevile, Alberta, T9C 1W5.

The processing fee is only refundable if we receive your request before processing has begun. Once we have started to process your application, there will be no refunds regardless of the final decision. We will issue the refund to the person indicated on the “Payer Information” section of the receipt. If there is no name indicated on the receipt, we will send the refund to you.


Submitting your application

If you are applying under the following programs:

  • Post-Graduation Work Permit Program
  • Co-Op Work Program
  • Off-Campus Work Permit Program

Submitting applications electronically

  • You may submit your application for either the Off-Campus Work Permit Program or the Post-Graduation Work Permit Program electronically by following the instructions on our website.

    Note: For the purposes of the Off-Campus Work Permit Program, you may submit your application electronically if you are currently attending one of the participating institutions listed on CIC’s website.

Mailing your application

And if family members are applying to extend their stay, study or work in Canada; include all applications in the same envelope.

  • Put all the completed forms, supporting documents and fee payment receipt in a large envelope.
  • Address the envelope as follow:
    • Student work permit extensions (includes Co-op, Off-Campus Work Permits and Internships)

      Send your application to:
      Citizenship and Immigration - Work Permit
      CPC-Vegreville
      6212 - 55th Avenue, Unit 202
      Vegreville, AB
      T9C 1X6

    • New Student work permits (includes Co-op, Off-Campus Work Permits, Internships and Post-Graduation Work Permits)

      Send your application to:
      Citizenship and Immigration - Work Permit
      CPC-Vegreville
      6212 - 55th Avenue, Unit 555
      Vegreville, AB
      T9C 1X6

  • Write your name and address at the top left-hand corner of the envelope.
  • Have the post office weigh your envelope to ensure you put sufficient postage on it.

Submit the application form

When submitting your application, to ensure your encoded data is captured, you must include the last page which contains your unique barcodes. See the image below:

sample barcode

Note: This page is only available when you complete your application electronically (on a computer).


What happens next?

After sending your application, you do not need to take further action unless you are informed otherwise. The following situations may arise:

Your application is approved:

You will receive a work permit indicating the conditions of work.

See Additional Steps for the Off-Campus Work Permit Program (below) for students who applied for an off-campus work permit.

Your application is refused:

You will receive a letter of refusal. In this case you can only stay in Canada until the expiry date of your current temporary resident status.

Your application is referred to a local office:

You will receive a notification that your application was referred to a local office for further assessment and you will subsequently be contacted by this office.

If you applied for restoration of temporary resident status:

You will receive a letter advising you of the decision, and providing you with instructions.


Your responsibilities

Once you receive a work permit you must respect the conditions of the work permit and continue to meet the eligibility requirements of your Student Work Program.

Note: Failure to comply with the terms and conditions of the work or study permit or with the requirements of the Immigration and Refugee Protection Act and Regulations may result in enforcement action by the Canada Border Services Agency, and negatively affect other future applications you make under the Immigration and Refugee Protection Act.

Note: If you move before your application has been processed, you must advise us of your new address by contacting the Call Centre.


Additional steps for the Off-Campus Work Permit Program

Conditions of the work permit

Your work permit will be issued up to the maximum duration of your study permit. You will be entitled to work:

  • up to 20 hours per week during any academic sessions (including summer if studying during that period of time);
  • full time during scheduled breaks (for example, during winter and summer holidays, reading week).

Your responsibilities

If at any time you become ineligible for the program, you should:

  • inform your employer that you are no longer authorized to work, and
  • surrender your work permit. Contact the Call Centre or visit our website for more information.

You may then re-apply at a later date (at least six months later) when you meet the eligibility requirements again.

Transferring from one institution to another

If you have studied at two participating institutions during the past two sessions, you must request that the designated Institution Representative (DIR) at the institution where you are enrolled at the time of application requests a transfer of your Eligibility Verification. Failure to do so will result in you being reported ineligible by your former institution as you will no longer be attending that institution.

Transfer of verification

If you transfer from one participating institution to another, you must notify the DIR at your new institution that you are participating in the Off-Campus Work Program. It is your responsibility to request that Eligibility Verification is sent from your former institution to your new institution.

The DIR at the new institution will then be responsible for the annual verification of your academic eligibility. It is your responsibility to ensure that your DIR has obtained a copy of your Eligibility Verification from your former institution.

If at any time you are unsure whether you continue to be eligible for your off-campus work permit, you may request that the DIR check that you meet the eligibility criteria. It is your responsibility to surrender your work permit when you have become ineligible for the off-campus program to ensure that you will not be found non-compliant.

Revoking your consent to release of information

Students who were issued a Verification Form but who did not receive or apply for a work permit under the Program can revoke their consent to release information (signed on the Student Acknowledgement and Consent Form).

  • If you were refused an off-campus work permit, you must provide the DIR with a copy of your letter of refusal and a completed Use of a Representative form (IMM 5476) (PDF, 7 KB) that will allow the DIR to notify CIC of your request for revocation and of your consent.
  • If you were issued a Verification form but did not apply for an off-campus work permit, you must provide the DIR with a completed Use of Representative form (IMM 5476) (PDF, 7 KB) that will allow the DIR to notify CIC of your request for revocation of their consent, and the original copy of the Verification form that was issued to you. You must also provide the DIR with a note that indicates the reason for not applying for an off-campus work permit.

Find out if you are eligible

Come to Canada
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