Private Sponsorship of Refugees Program: Groups of Five (IMM 5373)

To help more Canadians and permanent residents privately sponsor Syrian and Iraqi refugees, Citizenship and Immigration Canada has waived the requirement for Groups of Five and Community Sponsors to provide proof that the sponsored person is a refugee.

This video will help you complete the “Undertaking/Application to Sponsor” form, also known as IMM 5373, for the private sponsorship of refugees by Groups of Five.

Once you are ready to begin completing your form, you can follow along with the video open in a separate window.

The best way to ensure you have completed all the steps is to read the instruction guide.

Private Sponsorship of Refugees Program: Groups of Five (IMM 5373)

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Transcript: “Private Sponsorship of Refugees Program: Groups of Five”

Video length: 17:00 minutes

Text Displays: “Private Sponsorship of Refugees Program: Groups of Five - Video Guide

Narrator: Welcome! The Private Sponsorship of Refugees Program gives Canadians and permanent residents the opportunity to help settle refugees in Canada.

An image of the Canadian map displays in the background and a diverse group of people stand in front of it.

Narrator: Sponsors commit to providing financial and settlement assistance to refugees for one year or until they can support themselves financially, whichever comes first.

Camera pans in towards the group of people.

A screenshot of the sponsorship application form is shown.

Narrator: If you are part of a Group of Five or more Canadians or permanent residents 18 years of age or older who wish to sponsor refugees to Canada, this video will help you complete your sponsorship application.

The Private Sponsorship of Refugees Program is strictly for sponsoring refugees from outside of Canada.

Before we start, read the Guide to the Private Sponsorship of Refugees Program.

A webpage screenshot of the Guide to the Private Sponsorship of Refugees Program appears.

Narrator: It contains information you will need when applying. This guide is available on our website at Canada.ca/G5-sponsors.

A dialogue box appears and text displays: Guide to the Private Sponsorship of Refugees Program at Canada.ca/G5-sponsors.

Narrator: The guide tells you who can and who cannot be sponsored as a refugee.

A webpage screenshot of the Guide to the Private Sponsorship of Refugees Program re-appears. The cursor on a mouse is shown clicking on the link “Who may be sponsored?”

Narrator: A Group of Five may sponsor applicants who are recognized as refugees by either the United Nations Refugee Agency or by a foreign state. You will need to include proof of refugee status recognition for the principal refugee applicant. Note that Syrian and Iraqi refugees fleeing the conflict zone do not require this documentation. 

The cursor is then shown clicking on the link “Who may not be sponsored?”

Narrator: Groups of Five may sponsor refugees who have been referred to them by a Canadian visa office through a refugee profile request. This will be explained later in the video.

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Narrator: Groups of Five and Community Sponsors may also sponsor Syrian refugees through the Blended Visa Office-Referred (BVOR) Program.

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Narrator: The BVOR Program will not be dealt with in this video. Sponsorship Agreement Holders, Groups of Five and Community Sponsors interested in sponsoring a Syrian refugee through the BVOR Program should contact the Refugee Sponsorship Training Program at info@rstp.ca.

A dialogue box appears and text displays: info@rstp.ca

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A group of people stand together and adialogue box appears in front of them.

Text displays the following words read by the Narrator:

Narrator: Each of the five members of the sponsor group must meet basic requirements, including:

  • be a Canadian citizen or permanent resident of Canada 18 years of age or older;
  • have the financial means to be a sponsor for the sponsorship period;
  • be able to provide emotional and social support to the refugee and the family;
  • live in the community where the refugee is expected to live; and
  • pass a criminality screening check.

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A dialogue box appears and text displays the following words read by the Narrator:

Narrator: There are three steps to becoming a Group of Five sponsor:

Step 1. Obtain the application package.

Step 2. Request a refugee profile if you need help deciding who to sponsor.

Step 3. Complete, check and submit your application.

The dialogue box disappears.

Narrator: Let’s go over each of these steps in detail

A webpage screenshot of the Apply to sponsor a refugee – Groups of five appears.

Narrator: First, you can obtain the application package on our website at Canada.ca/G5-sponsors.

A dialogue box appears and text displays: Application package available at Canada.ca/G5-sponsors.

Narrator: In the application package, there are several forms that must be completed. This includes the following forms:

  • Undertaking/Application to Sponsor;
  • Sponsor Assessment;
  • Settlement Plan—Group of Five;
  • Financial Profile—Member of Group of Five; and the
  • Document Checklist.

In addition, there are other forms that may need to be completed depending on the circumstances of the refugee. Visit our website at Canada.ca/G5-sponsors for a full list.

A dialogue box appears and text displays: Canada.ca/G5-sponsors.

The dialogue box disappears.

A dialogue box appears and text displays: Undertaking / Application to Sponsor IMM 5373.

Narrator: This video will focus specifically on the “Undertaking/Application to Sponsor” form, also known as IMM 5373. You can download it in PDF format from the application package.

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A dialogue box appears with text displaying the following words read by the narrator:

Narrator: You must submit your sponsorship application together with the refugee’s application package for permanent residence.

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Narrator: This is also known as the Applying as a Convention Refugee or as a Humanitarian—Protected Person Abroad (IMM 6000) and includes an instruction guide as well as the necessary forms to apply for permanent residence as a convention refugee or protected person abroad.

A dialogue box appears with text displaying the following words read by the narrator:

Narrator: We encourage you to help the refugee complete their Application for Permanent Residence.

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Narrator: Make sure the information included in both applications is the same. Your application may be returned to you if forms are missing or if forms are not completed and signed.

An image of a laptop computer is shown.

Narrator: We recommend that you complete the PDF form on your computer. This helps you avoid making mistakes that can slow down the application process.

Make sure you have all your documents and information ready before you begin.

The laptop image is replaced by a screenshot of the Undertaking/Application to Sponsor form.

Narrator: We are going to walk you through the “Undertaking/Application to Sponsor” IMM 5373 form, step-by-step.

The image of a video player is shown on screen and part of the text is highlighted in white.

Narrator: You can run this video using a separate window if you would like to follow along as you complete the form.

The cursor is shown clicking on the pause and play button.

Narrator: Press pause to stop the video and play to start it up again.

The cursor clicks in a blank field on the form and the word “Surname” is typed into that field.

Narrator: Answer each question by typing your information into the spaces. Be sure to answer all questions.

If you need to stop, save the form on your computer by clicking SAVE, right here.

The cursor is shown clicking on the diskette icon to save.

Narrator: If there is not enough space on the form for the information you wish to provide, attach a separate sheet with more details.

An image of a lined paper appears over the sponsorship application form.

A dialogue box appears with text displaying the following words read by the narrator.

Narrator: On that sheet, print the name of the sponsor and the name of the principal refugee applicant, the form’s title and number, and the question number for which you are providing more information.

The dialogue box disappears.

Narrator: On the form, you will see boxes that indicate “FOR CIC USE ONLY.”

The first page of the Undertaking/ Application to Sponsor form is displayed.

Narrator: Do not enter information into these boxes.

A red X appears over the “FOR CIC USE ONLY” box in the top right hand corner.

Narrator: There are many sections like this on the first three pages of the form.

With the “Undertaking/Application to Sponsor” IMM 5373 form in front of you, let’s get started!

Since you are applying as a Group of Five, you do not need to complete section A.

The screen zooms in closer to section A and scrolls down to section B.

Section B is highlighted.

Narrator: Start with Section B: Sponsorship Group. This is where we collect basic information on your Group of Five and personal details about your group leader or representative.

Enter the group name and then the personal details of your group’s representative.

The representative should be someone who speaks one of Canada’s official languages—English or French.

A dialogue box appears and text displays: Your group representative should speak English or French.

The dialogue box disappears.

A dialogue box appears with text displaying the following words read by the narrator:

Narrator:  If you do not have an English- or French-speaking representative, you must complete a “Use of Representative”form, IMM 5476, to identify someone who can communicate with Immigration, Refugees and Citizenship Canada, formerly known as Citizenship and Immigration Canada, on your behalf.

The dialogue box disappears.

Narrator: Since you are applying as a Group of Five, you do not need to complete section C.

Section D of the form is displayed on screen.

Section D is highlighted.

Narrator: Let’s move on to Section D: Group members. In this section, you will list all the group members, starting with the group representative.

Provide their personal details. Be sure to include any other name that a member may be known by, including birth name, maiden name and others.

A dialogue box appears and text displays: Provide details: followed by a bulleted list of Name of sponsorship group; Name, date of birth and country of birth of all persons sponsored; Client identification numbers.                                                          

Narrator: If there are more than five people in your group, attach a separate sheet with their full personal details. There is no limit to the number of group members.

It is important to answer truthfully and completely. If your application is incomplete, it may be returned to you.

The dialogue box disappears.

Narrator: Section E: Refugee applicants. Decide who you wish to sponsor.

Section E of the form is displayed.

Narrator: Sometimes a group would like to sponsor a refugee or family the group already knows. In this case, the refugee must be recognized as a refugee by the United Nations Refugee Agency or by a foreign state.

A dialogue box appears and text displays: Unless the refugee is from Syria or Iraq and has fled the conflict zone, he/she must be: recognized as a refugee by the United Nations Refugee Agency or by a foreign state.

Narrator: Be sure to enclose proof of refugee status recognition for the principal refugee applicant. A photocopy of the original document is acceptable. However, if the refugee is from Syria or Iraq and has fled the conflict zone, this documentation is not required.

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Narrator: A group may also decide that it would like to sponsor a refugee or family, but the group does not have a particular refugee or family in mind. You can request a refugee profile from Immigration, Refugees and Citizenship Canada. You must request and receive a refugee

profile before you complete and submit the “Undertaking/Application to Sponsor” IMM 5373 form. If your group has already identified a refugee to sponsor, you can skip this step.

When submitting a request for a refugee profile, you can explain in detail the type of refugee you wish to sponsor in hopes that a match can be made. This might include the size of the refugee family or specific needs you are able to accommodate.

The form to request a refugee profile is available on the Web at Canada.ca/G5-sponsors.

Dialogue box appears and text displays: To request a refugee profile, find the form at Canada.ca/G5-sponsors.

The dialogue box disappears

Narrator: Instructions on how to complete this form are also available on the website. You can submit your completed refugee profile request form to IRCC’s Matching Centre at Matching-centre@cic.gc.ca.

Dialogue box appears and text displays: Submit your completed form to Matching-centre@cic.gc.ca.

The dialogue box disappears.

Narrator: Once you receive a profile for a refugee or family you would like to sponsor, this means you are sponsoring a refugee or family referred to you by a Canadian visa office. Be sure to include the Refugee Profile when you submit your Refugee Sponsorship application.

A dialogue box appears and text displays: Receiving a profile for a refugee or family means they have been referred to you by a Canadian visa office.

The dialogue box disappears.

Narrator: Let’s go back to section E of the application form, Refugee Applicants.

Section E of the form is displayed.

Narrator: Part 1. Enter the contact details for the principal refugee applicant.

The principal refugee applicant should be the family member who has the strongest refugee case. Refer to the guide for more information.

A dialogue box appears with the text displaying: The principal refugee applicant should have the strongest refugee case.

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Narrator: For questions 2 through 7, enter the personal details of all family members and dependants of the principal refugee applicant.

A screenshot of the form is shown and the questions 2 through 7 are highlighted in yellow.

A dialogue box appears with text displaying the following words read by the narrator:

Narrator: You must list all dependants in section E, whether or not they are planning to come to Canada with the principal refugee applicant.

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Narrator: If you require more space, list them on a separate sheet of paper and include the same information as required on the form.

A dialogue box then appears with the following words read by the Narrator:

Narrator: Dependants include: spouse or common-law partner of the principal refugee applicant, any dependent children, and/or any dependent children of dependent children.

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Narrator: All family members listed in the “Sponsorship Undertaking” form must be the same as those listed by the refugee in their Application for Permanent Residence form. Failure to list all family members and dependants could result in these people being permanently ineligible to be sponsored to Canada. Therefore, it is extremely important that this information is truthful and complete.

For dependants, be sure to indicate whether or not they will accompany the principal refugee applicant to Canada.

If you want to know more about who is considered a family member or dependant, see the Guide to the Private Sponsorship of Refugees Program.

Family members applying to come to Canada who are not considered dependants must have a separate sponsorship undertaking application form. Be sure to cross-reference or mention them in section F of your application.

Dialogue box appears and text displays: To find out more about who is considered a family member or dependant, see the Guide to the Private Sponsorship of Refugees Program at Canada.ca/G5-sponsors.

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Narrator: Section F: Multiple undertakings. This section links related sponsorship cases together if there is more than one.

A screenshot of Section F of the form appears.

Section F is highlighted.

Narrator: Family members who are not considered dependants must have a separate sponsorship undertaking application. For example, cousins or siblings would need to have separate sponsorship applications, but by filling out this section, you can ensure that these forms would be linked.

A dialogue box appears with text displaying the following words read by the narrator:

Narrator: Here, you are asked to provide the name and date of birth for each principal refugee applicant you are sponsoring.

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Narrator: It is important to fill out this section, so that ALL linked sponsorships can be processed at the same time.

A dialogue box appears and text displays: This will help us process all linked sponsorships at the same time.

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Narrator: Now onto Section G: Obligations of the sponsoring group. There are very important obligations for the sponsoring group.

A screenshot of Section G of the form appears.

Section G is highlighted.

Narrator: If the sponsorship is approved and the refugee family is resettled to Canada, the sponsoring group must provide support to all family members listed in the undertaking.

A dialogue box appears and text displays: The sponsoring group must be able to support all family members listed.

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Narrator: This includes all family members that resettle in Canada, whether or not they originally planned to accompany the principal refugee applicant.

Your obligations will normally be for 12 months.

Section G. Consent and disclosure of personal information. You must check one of the boxes in this section.

A screenshot of the checkboxes in Section G on the form is shown.

The first checkbox is then highlighted in yellow.

Narrator: Check the first box if your group is submitting the application package directly to IRCC.

A dialogue box appears with text displaying the following words read by the narrator:

Narrator: By checking this box, all members of the sponsoring group agree not to use or disclose any personal information provided to them by the principal refugee applicant.

The dialogue box disappears.

The second checkbox is highlighted in yellow.

Narrator: If the principal refugee applicant is submitting the package to IRCC, check the second box.

A dialogue box appears with text displaying the following words read by the narrator:

Narrator: By checking this box, all members of the sponsoring group give consent and authorize IRCC to collect the personal information they provided on the sponsorship undertaking

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Narrator: Section G. You may check the following box in this section to give IRCC permission to inform remaining group members if one of the sponsors is found ineligible to sponsor a refugee.

The third checkbox is highlighted in yellow.

Narrator: It is important to note that, if you consent to this, IRCC will not disclose the reasons for a sponsor’s ineligibility to the remaining group members; however, the ineligible person will be identified to the group to allow them the opportunity to replace the ineligible group member and continue the process.

Checking this box is optional. You are not required to consent to this disclosure.

A dialogue box appears and text displays: This will allow the remaining group members to find a replacement member to continue with the sponsorship process.

The dialogue box and the screenshot of the checkboxes in Section G disappear.

A screenshot of Section G of the form reappears.

Narrator: Section G is the Declaration by the sponsoring group. Each person in your Group of Five must sign and date the form in the “Groups of Five” signature area in this section of the application.

A screenshot of the Signatures for groups of five section on the form is shown.

A dialogue box then appears with the following words read by the Narrator:

Narrator: By signing here, group members agree to share full responsibility for the refugees you are sponsoring.

The dialogue box disappears.

Narrator: If there are more than five people in your group, attach an extra sheet with the signatures of the additional group members.

If the terms of the undertaking are breached, for example not providing support for the duration of the sponsorship period, all group members will be jointly and individually liable.

A dialogue box appears and the text displays: You are all jointly and individually liable.

Narrator: Only original signatures are accepted.

Dialogue box disappears.

Narrator: Copies or scanned signatures are not acceptable. Once you have completed the application, print the forms and sign them.

An image of a printer, pen and application form displays on screen.

Image fades and a group of people are shown.

Narrator: It is extremely important that you keep contact information for all group members and the principal refugee applicant up-to-date with Immigration, Refugees and Citizenship Canada.

If possible, provide email addresses for everyone in your group and for the refugees.

You can update your information at Canada.ca/G5-sponsors.

A dialogue box appears and text displays: You can update your information at Canada.ca/G5-sponsors.

Narrator: This contact information section is also available in the application guide.

A screenshot of the application form is displayed.

Narrator: Before you send in your application, go through the Document Checklist to make sure you are providing all required documents, including:

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Narrator:

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Narrator:If you did not request a refugee profile from Immigration, Refugees and Citizenship Canada, you must also include the following:

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Narrator:

  • a completed Application for Convention Refugees Abroad and Humanitarian-Protected Persons Abroad (IMM 6000) for the refugees you wish to sponsor; and
  • the proof of refugee status recognition for the principal refugee applicant. A photocopy of the original document is acceptable. Note that this proof is not required for Syrian or Iraqi refugees.

The dialogue box disappears.

Narrator: Make sure that the refugees you wish to sponsor complete all the forms found in the Application for Convention Refugees Abroad and Humanitarian-Protected Persons Abroad (IMM 6000).

If you requested a refugee profile or if you used a representative to complete this form, also include one or both of these forms:

A dialogue box then appears with the following words read by the Narrator:

Narrator:

  • the Refugee Profile you received
  • the “Use of a Representative” form

The dialogue box disappears.

A screenshot of the Undertaking/Application to Sponsor form is shown.

Narrator: Note that if the refugee you have chosen to sponsor comes from a refugee profile, you do not need to complete the Application for Convention Refugees Abroad and Humanitarian-Protected Persons Abroad (IMM 6000).

If any of these forms are missing or incomplete, your application may be returned to you.

With your application materials completed and collected, you are now ready to send them to Immigration, Refugees and Citizenship Canada.

Mail the complete application package to the:

A dialogue box appears with the following words read by the Narrator:

Narrator:

Centralized Processing Office – Winnipeg
269 Main Street, Room 400
Winnipeg, Manitoba
R3C 1B2

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Text appears on screen with the following words read by the Narrator:

Narrator: For more information, visit us at Canada.ca/G5-sponsors or visit the Refugee Sponsorship Training Program at rstp.ca.

Copyright message “Her Majesty the Queen in Right of Canada, represented by Immigration, Refugees and Citizenship Canada, 2015” is displayed followed by the Canada wordmark.

 
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