Citizenship and Immigration Canada
www.cic.gc.ca
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Designated medical practitioner program
Administrative procedures relating to the immigration medical exam
All DMPs should be aware of and follow the administrative procedures relating to the immigration medical examination (IME) outlined below.
- Booking immigration medical exam appointments
- Sending immigration medical exam reports
- Fees and billing
- Immigration medical exam forms
- Immigration medical exam form management
Booking immigration medical exam appointments
DMPs must provide appointments to applicants requesting an IME within 14 days of the request.
At the time of booking, DMPs should also remind applicants what to bring to the medical exam appointment.
Sending immigration medical exam reports
DMPs must forward all immigration medical reports to the regional medical office in their area by mail. Do not send immigration medical reports to the visa office processing the applicant’s file. This will only increase the processing time.
Medical records must be sent within five days of the receipt of all required information. In urgent situations, DMPs may request that medical records be expedited. DMPs may forward these records by commercial courier, at the applicant’s expense.
Applicants are responsible for all shipping costs.
Fees and billing
With the exception of refugees and refugee claimants, applicants must pay all fees and costs associated with the immigration medical exam, including costs for DMP services, and lab and radiology examinations.
DMPs should charge reasonable fees based on discussions with the regional medical officer for their area. The fee schedule for the immigration medical exam, and lab and radiology services should be posted in the clinic, and copies should be made available to applicants who request them.
Find out more about immigration medical exam fees and billing:
- Fees for the immigration medical exam
- Fees for translation services
- Fee for missed appointments
- Billing for refugees and refugee claimants in Canada
Immigration medical exam forms
CIC’s Medical Report forms are:
- Medical Report: Section A; Client Identification and Summary (IMM 1017)
- Medical Report: Sections B, C, D and E (IMM 5419)
The numeric designation of the forms is located in the bottom left-hand corner of the first page.
Different IMM 1017 forms are used depending on applicants’ immigration classification and whether or not they are excessive demand exempt.
Applicants should arrive at their immigration medical exam appointment with the IMM 1017, except those requiring an up-front medical exam. The IMM 1017 is usually sent to the applicant by the visa office.
The table below shows the immigration medical exam forms, their numeric designation, the types of applicants who use each form and how to order and/or download certain immigration medical exam forms.
To view the Medical Report forms, see the DMP Handbook.
| Medical Report Forms | Form Number |
Usage | Where Located/ Instructions |
Order/ Download Medical Report Forms |
|---|---|---|---|---|
| Medical Report: Section A; Client Identification and Summary | IMM 1017 | All applicants, except those listed below | This form is usually sent to applicants by the immigration office. | N/A |
| IMM 1017 EDE/EFE |
Excessive demand exempt applicants | The IMM 1017 EDE/EFE is usually sent to applicants by the immigration office. Sometimes the office will stamp the top of the form with the letters “EDE.” | N/A | |
| IMM 1017 SCL | Sponsored applicants processed inside Canada (also excessive demand exempt) | The IMM 1017 SCL is obtained from the online immigration kit for sponsored applicants applying from inside Canada. | IMM 1017 SCL (PDF) | |
| IMM 1017 EFC + Appendix C |
Sponsored applicants processed outside of Canada (also excessive demand exempt) | The IMM 1017 EFC is used by DMPs for up-front medical exams. It is used when an applicant presents a completed Appendix C – Medical Instructions. Appendix C is obtained from the online immigration kit for sponsored applicants applying from outside of Canada. |
To order IMM 1017 EFC forms, contact your regional medical office. Please indicate the number of forms required. |
|
| Medical Report: Sections B–E | IMM 5419 | All applicants | The regional medical office sends the IMM 5419 forms to the DMP. | If you are a DMP and do not have access to a blank IMM 5419, please contact your regional medical office. |
Up-front medical exams and forms (IMM 1017 EFC and Appendix C)
Up-front medical exams are performed when applicants arrive at their immigration medical exam appointment with a completed Appendix C – Medical Instructions form.
The Medical Report: Section A (IMM 1017 EFC) is used for up-front medical exams. DMPs should have a supply of IMM 1017 EFC forms on hand. To order forms, see the instructions in the table above.
Immigration medical examination form management
Once completed, all immigration medical forms and reports are the property of Citizenship and Immigration Canada. DMPs must send immigration medical exams to their regional medical office.
DMPs must never give a copy of the immigration medical examination documents to applicants or their representatives. The only document that is returned to the applicant is the second copy of the Medical Report: Section A (IMM 1017 EFC).
If applicants want a copy of the medical exam documents, they must submit an official request to Citizenship and Immigration Canada’s Access to Information and Privacy division.
DMPs may be required to maintain their own copies of the immigration medical exam forms and records in accordance with local regulatory and licensing requirements.
Find out more about completing, managing and requesting immigration medical report forms:
- Canadian immigration medical report forms
- Guide to the Completion of Medical Report Forms
- Form management
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