Request to Amend Record of Landing, Confirmation of Permanent Residence or Valid Temporary Resident Documents (IMM 5218)

Overview
Before you apply
Gather documents
Complete the application
Submit the application
What happens next?

Overview
Before you apply
Gather documents
Complete the application
Submit the application
What happens next?

This is not a legal document. For legal information, refer to the Immigration and Refugee Protection Act and Regulations or the Citizenship Act and Regulations, as applicable.

This publication is available in alternative formats upon request.

Overview

Application package

This application package consists of:

an instruction guide and
the required forms

The instruction guide is a tool that provides:

the information you must know about this application before sending it to Citizenship and Immigration Canada (CIC) and
assistance with how to fill out the forms and the required supporting documents.

Read the instruction guide thoroughly and then fill out each applicable form.

The forms are specifically designed with questions that will assist in the processing of your application.

Symbols used in this guide

This guide uses the following symbols to indicate information of particular importance.

: What you must do to have your application processed.
: Important information that you need to be aware of in order to avoid delays or other problems.
: Where to get more information.; Note: Tips that will assist you with this application.

The application process

The instructions provided in this guide follow the basic steps you will need to know to complete your application.

Step 1. Gather documents
Step 2. Complete the application
Step 3. Mail the application

Before You Apply

This application is for permanent residents or Canadian citizens who wish to correct errors made by Canadian immigration officials when recording certain personal information on the Record of Landing (IMM 1000) or Confirmation of Permanent Residence document (IMM 5292).

It is also for temporary residents who wish to correct errors made by Canadian immigration officials when recording certain personal information on valid temporary resident documents.

Permanent Resident Documents

Your Record of Landing (IMM 1000) or your Confirmation of Permanent Residence (IMM 5292 or IMM 5688) is an historical document which contains information about you when you obtained the status of permanent resident in Canada.

What information may be corrected?

Your Record of Landing or your Confirmation of Permanent Residence will be amended only to correct errors made by Canadian immigration officials in recording the information you provided when you applied to come to Canada.

Errors in the following information may be corrected:

Family name
Given name(s)
Date of birth
Place of birth
Country of birth
Citizenship
Sex
Marital status
Date or original entry
Date of landing

What information will not be corrected?

Your Record of Landing or your Confirmation of Permanent Residence is not an identity document. Therefore, it will not be amended to correct personal information which changed after the date permanent residence was granted, such as:

legal name change
name change after marriage or divorce

Requests for these types of changes should go to the Registrar General of the province or territory in which you live.

The name(s) on your Record of Landing or Confirmation of Permanent Residence correspond to the name(s) written in your passport, used for your permanent residence application. Therefore, if the name on your Record of Landing or Confirmation of Permanent Residence matches the passport you used for entry to Canada, your immigration records will not be amended.

Adoptions

Your adopted name will be considered by Citizenship and Immigration at the time of application for Canadian citizenship. With proper supporting documents, your citizenship certificate will be issued with your new name(s).

Temporary Resident Documents

Citizenship and Immigration Canada (CIC) will correct valid temporary resident documents if Canadian immigration officials have made an error in recording the information. If the name on your valid temporary resident document matches the passport you used for entry to Canada, your immigration records will not be amended.

Your valid temporary resident documents are meant to demonstrate to employers, schools, or other authorities that you are authorized to work, study, visit, or remain in Canada. The information contained on these documents should be consistent with the information contained on your entry passport.

Changes made to personal information after you entered Canada will not be amended on your temporary resident document. The information on this document should match your passport. If the information on your passport changes, you should apply for a new document.

If your amendment request is different from the information contained on the passport and to which your temporary resident document is attached, your information will not be corrected.

What documents may be corrected?

The following documents may be amended if they are valid (have not expired):

Visitor Record (IMM 1442)
Work Permit (IMM 1442)
Study Permit (IMM 1442)
Permit to Come Into or Remain in Canada (IMM 1263)
Temporary Resident Permit (IMM 1442)

Note: Your temporary resident documents will only be corrected if the documents are valid. All expired temporary resident documents are considered historical records, and will not be amended.

Urgent Applications

In certain circumstances, you may qualify for urgent processing. If you meet one of the criteria outlined below, you must clearly mark “URGENT” on your mailing envelope and must submit sufficient proof as to why urgent processing is required. If you do not meet the criteria below or do not provide sufficient proof, your application will be placed in the regular processing queue.

The criteria for urgent processing are as follows:

You face immediate loss of employment, or an employment opportunity, because you are not in possession of proof of your immigration information. Include an original letter from the employer indicating this requirement.
You are unable to receive urgent services from other government departments at the federal, provincial, or municipal level as a result of the error that was made on your document. Urgent services may include medically urgent health services, obtaining a Social Insurance Number (SIN) if failing to obtain one will cause immediate loss of employment or an employment opportunity, etc.

You must provide proof of your situation, including:
- photocopies of any letters or other documentation from other federal, provincial or municipal government departments, or
- an original letter from your employer, or
- a letter explaining your situation, and/or
- any other documents you may have to support your request for urgent processing.
Your application was seriously delayed due to an administrative error on the part of Canadian immigration officials. Include a letter explaining the situation, and any supporting document you may have.

Communication from CIC

The application form provides an opportunity to give your email address to CIC. Note that if you provide your email address, you are initiating email communication with CIC and thereby authorizing CIC to use your email address to communicate with you; this includes the transmission of personal information on your file or case. If you provide your email address all correspondence, including your Verification of Status document will be sent to you via email. This will reduce delays associated with mailing time.

When you provide your e-mail address, you are authorizing CIC to send all correspondence regarding your Request to Amend the Immigration Record of Landing, Confirmation of Permanent Residence or Valid Temporary Resident Documents (IMM 5218) including the transmission of personal information on your file, to the e-mail address you provided. If you have not indicated an e-mail address, all correspondence will go to the mailing address you provided on your application form.

Gather Documents

Use the Document Checklist (part of the IMM 1436 application form) to assist in gathering the documents you need to support your application. Note that failure to include the required documents will result in your application being returned to you without processing. Do not submit originals unless specifically requested, as these will not be returned to you. Complete the Document Checklist and include it with your application.

Note that if your documents are not in English or French, they must be translated by a certified translator, and sent with a copy of the originals. You must also submit the translator’s declaration including the translator’s name, the original language of the translated document, and a statement signed by the translator stating that the text is an accurate translation.

Original documents may be requested at any time during the processing of your application

You must include:

Original documents may be requested at any time during the processing of your application

1. Original application form Request to Amend Immigration Record of Landing, Confirmation of Permanent Residence or Valid Temporary Resident Documents (IMM 1436) completed and signed.

2. A photocopy of one piece of federal or provincial /territorial government issued photo identification OR if unavailable, a photocopy of government issued or internationally recognized photo identification before your entry to Canada. This could include:

your driver’s license
your photo health card (if applicable)
your entry passport or travel document used to enter Canada. Include only copies of the passport or travel document pages showing:
- Passport number
- Date of issue and expiry
- Photo, name, date, and place of birth

Note: If you no longer have your entry passport, include a copy of the pages listed above from your current passport. Since the information contained on your original passport simplifies the retrieval of your records, this may result in delays in the processing of your application. Please ensure that you have included your name at the time of entry to Canada on your application form, even if you do not have your original passport.

3. Photocopy of one piece of government issued or internationally recognized identification from outside Canada before your entry to Canada indicating that an error was made in recording your information. This could include:

your birth certificate.

Note: If the country in which you were born does or did not issue birth certificates, include an alternate official document providing the date, place of birth and names of your parents. This may include a baptismal certificate, family composition form, etc.

Note: Baptismal certificates, birth certificates and marriage certificates issued by the government of Quebec before January 1, 1994, are no longer accepted for issuing replacement documents and certified true copies. If you have one of these certificates you must obtain a new document. This can be done by contacting the office of the Registrar of Civil Status of Quebec at one of the following numbers: Québec (418) 643-3900, Montréal (514) 864-3900, elsewhere in the province 1-800-567-3900. Information can also be obtained by visiting their website at www.etatcivil.gouv.qc.ca

your marriage certificate, if applicable
your school records, identity cards, or other government-issued documents from outside Canada prior to your entry to Canada.

4. A photocopy of any legal documents showing name, sex or date of birth changes. This is only necessary if you have obtained a legal name, or date of birth change before becoming a permanent resident or entering Canada.

5. IMMIGRATION DOCUMENT TO BE AMENDED:

Any amendments to the name, date of birth, expiry date, or any other information on the document including:.

Your original valid Work Permit, Study Permit, Visitor Record, or Permit to Enter and Remain in Canada (IMM 1442 or IMM 1263) if you are applying for an amendment to these documents.
A photocopy of your Record of Landing (IMM 1000), Confirmation of Permanent Residence (IMM 5292 or IMM 5688) if you are applying for an amendment to one of these documents.

6. If you qualify for urgent processing, include proof of urgency (see section on Urgent Applications)

7. Photocopy of the death certificate or provincial/territorial vital statistics document if the application is submitted on behalf of a deceased person.

Note: If the person has been deceased for less than 20 years, you are required to provide proof that you are the executor or administrator of the estate and proof of your identity. Proof of your identity is a photocopy of one piece of federal or provincial/territorial government issued photo identification.

Complete the application

Request to Amend Immigration Record of Landing (IMM 1000), Confirmation of Permanent Residence (IMM 5292 or IMM 5688) or Valid Temporary Resident Documents (IMM 1436).

Complete Part A, B, and C of the Request to Amend Immigration Record of Landing (IMM 1000), Confirmation of Permanent Residence (IMM 5292 or IMM 5688) or Valid Temporary Resident Documents application form (IMM 1436).

The information below is provided to help you complete the form.

Important information

It is a serious offence to give false or misleading information on these forms. The information you provide on your application is subject to verification.

Part A – Personal Details Contained On Your IMM 1000, IMM 5292 or IMM 5688, or Valid Temporary Resident Documents

Question 1

Indicate your Client Identification number (Client ID) or Unique Client Identifier (UCI), if known.

Otherwise, leave it blank. If you have not dealt with CIC since 1973, you will not have a UCI or a Client ID – leave this field blank.

Question 2

Indicate your surname(s) (family name) as it currently appears on your document.

Question 3

Indicate your given name (s) as it currently appears on your document.

Question 4

Indicate all other surname(s) (family names) you have ever used, including different spellings. Explain what they are, e.g., ‘Smith’ (birth name/maiden name), ‘Leroux’ (former married name).

Question 5

Print all other given name(s) you have ever used, including different spellings and explain what they are. e.g., ‘Maggie’ (nickname),

Question 6

Check the box to indicate your sex (male or female) as it appears on your immigration document that you are seeking to amend.

Question 7

Indicate your date of birth in the following format: YYYY-MM-DD (Year-Month-Day)

Question 8

Indicate your place of birth including the city, state/province and country.

Question 9

Indicate your current citizenship. To be a citizen of a country means that you were either born in that country (in most cases) or you were granted citizenship in that country. If you have dual citizenship, select the country that issued the passport or travel document that you used to enter Canada.

Question 10

Indicate the passport number of the document you used upon entry to Canada.

If you do not have a copy of this passport, indicate your current passport number.

Check the box to indicate if the passport number was used at the time of entry or if it is your current passport number.

If you did not have a passport upon entry, provide your travel document number.

Question 11

Indicate the date of issue of the passport you used in box 10 in the following format: YYYY-MM-DD (Year-Month-Day).

Question 12

Indicate the expiry date of the passport you used in box 10 in the following format: YYYY-MM-DD (Year-Month-Day).

Question 13

Marital Status on entry to Canada: (check the box that applies to you)

Never married
Married: This means that you and your spouse have had a ceremony that legally binds you to each other. Your marriage must be legally recognized in the country were it was performed and in Canada (if you are married, check yes or no to indicate if your spouse is a Canadian citizen or permanent resident).
Widowed: This means that your spouse has died and you have not re-married or entered into a common-law relationship.
Separated: this means that you are married but officially no longer living with your spouse
Divorced: This means that you are officially separated and have legally ended your marriage.
Common-law partner: this means that you have lived with your partner in a common-law relationship for a minimum of one year.

Question 14

Indicate the language of correspondence (English or French) you wish to use.

Question 15

Indicate your current mailing address:

Post Office (P.O.) Box number
Apartment or unit number
Street number
Street name
City or town
Country
Province/state
Postal code
District

If the country in which you reside does not use any of these values, please ensure a complete address for the country in which you reside is included.

Question 16

Indicate your current residential address (where you live) if it is different from your mailing address.

Apartment or unit number
Street number
Street name
City or town
Country
Province/state
Postal code
District

If the country in which you live does not use any of these values, please ensure a complete address for the country in which you reside is included.

Question 17

Check the box to indicate whether your telephone number is from Canada or the US or any other country.

Indicate your telephone number including your area and country code, if applicable.

Question 18

Check the box to indicate whether your alternate telephone (cell, mobile, business, etc.) number is from Canada or the United States (US) or another country.

Indicate your alternate phone number including the area and country code, if applicable

Question 19

Indicate your e-mail address using this format (if applicable): name@provider.net

Note: By indicating your e-mail address, you are hereby authorizing transmission of correspondence including file and personal information to be sent to you via e-mail to the address provided.

Ensure your e-mail address will be valid for the entire processing period.

Question 20

Indicate the date you originally entered Canada in the following format: YYYY-MM-DD (Year-Month-Day)

Question 21

Indicate the date permanent residence or temporary residence was granted to you in the following format: YYYY-MM-DD (Year-Month-Day)

Part B – Information to be Amended

Question 1

Check the appropriate box to indicate what needs a correction.

Note: If you are requesting an amendment to a temporary resident document, the document must still be valid (not expired). If you have more than one valid temporary resident document and you are requesting a correction, please indicate the document ID number or if unknown, the document issue date and document expiry date of the requested document.

Question 2

Indicate your surname(s) (family name) as it should appear on your immigration document. If you are not asking for this information to be changed, leave this section blank.

Question 3

Indicate your given name(s) as it should appear on your immigration document. If you are not asking for this information to be changed, leave this section blank.

Question 4

Indicate your date of birth as it should appear on your immigration document in the following format: YYYY-MM-DD (Year-Month-Day).