Private Sponsorship of Refugees (PSR) Application Guide (IMM 5413)

Table of Contents


Overview

This application package has:

  • an instruction guide, and
  • the forms you need to fill out.

The instruction guide:

  • has information you must know before you submit your application
  • explains how to fill out the forms and gather your supporting documents.

Read the instruction guide completely and then fill out each of the applicable forms.


Symbol used in this guide

This guide uses this symbols to draw your attention to important information:

Required step

Before you apply

Who can use this application?

This application kit contains the forms and information needed to sponsor refugees living outside Canada for:

  • Sponsorship Agreement Holders (SAH) and Constituent Groups (CG)
  • Group of Five (G5)
  • Community Sponsors (CS)

For more information on who can apply and how, visit the Refugee Sponsorship Training Program (RSTP) website or call the RSTP at 1-877-290-1701.


What is a Sponsorship Agreement Holder?

A Sponsorship Agreement Holder (SAH) is an incorporated organization that has signed a sponsorship agreement with Immigration, Refugees and Citizenship Canada (IRCC). A SAH can authorize Constituent Groups (CG) to sponsor under its agreement with IRCC and provide support to the refugees.

The SAH or CG may also choose to formally partner with a co-sponsor to carry out settlement duties. 

Each SAH sets its own criteria for recognizing CGs and co-sponsors. The SAH or CG or its representatives must be located in the community where the refugees are expected to live.


What is a Constituent Group?

A SAH can authorize CGs to sponsor under its agreement with IRCC and provide support to the refugees. CGs are based in the community where the refugees are expected to live.


What is a Co-sponsor?

A SAH or a Community Sponsor (CS) has the option to partner with an outside party to share in the delivery of settlement assistance and support. Partnerships may be formed with individuals (for example: a family member of the refugee living in Canada) or organizations. The co-sponsor must sign the sponsorship undertaking and discharge the responsibilities that were agreed to in the settlement plan.

Co-sponsors cannot partner with a Group of 5 (G5).

If the Co-sponsor is an individual, the individual must:

  • be 18 years of age or older;
  • be a Canadian citizen or a permanent resident of Canada;
  • reside in the community where the refugees are expected to live;
  • not be ineligible to be a party to a sponsorship under subsection 156(1) of the Immigration and Refugee Protection Regulations (IRPR).

If the Co-sponsor is an organization, the organization may be:

  • a corporation
  • an unincorporated organization
  • an association

What is a Group of Five?

A Group of Five (G5) is any group of five or more Canadian citizens or permanent residents who are 18 years of age or older and who live in the community where the refugees are expected to live. Group members act as guarantors that the necessary settlement support will be provided for the full duration of the sponsorship. The group must show that it has the necessary financial resources, expertise and commitment required to fulfill the terms of the sponsorship undertaking.

Members of the Group of Five (G5) must:

  • be 18 years of age or older;
  • be a Canadian citizen or a permanent resident of Canada;
  • live in the community where the refugees are expected to live;
  • not be ineligible to be a party to a sponsorship under subsection 156(1) of the IRPR;
  • have the financial capacity to fulfill the sponsorship undertaking for the duration of the sponsorship period;
  • provide evidence of member’s capacity to provide emotional and social support to the refugees.

What is a Community Sponsor?

Community Sponsors (CS) are organizations located in the community where the refugees are expected to live. CS act as guarantors that the necessary settlement support will be provided for the full duration of the sponsorship. The CS must show that it has the necessary financial resources, expertise and commitment required to fulfill the terms of the sponsorship undertaking.

A Community Sponsor may be:

  • an organization (for-profit or not);
  • an association; or
  • a corporation (incorporated or not).

A Community Sponsor must:

  • have financial capacity to fulfill the sponsorship undertaking for the duration of the sponsorship period;
  • provide evidence of settlement capacity to provide emotional and social support to the refugees;
  • reside in the community where the refugees are expected to live.

Individual parties in the Community Sponsor must:

  • be 18 years of age or older;
  • be a Canadian citizen or a permanent resident of Canada;
  • reside in the community where the refugees are expected to live;
  • not be ineligible to be a party to a sponsorship under subsection 156(1) of the IRPR.

You want to sponsor but lack a particular refugee case

If you are interested in the Private Sponsorship of Refugees (PSR) but lack a particular refugee case to sponsor, see the Guide to the Private Sponsorship of Refugees Program.


Quebec residents

This application kit does not apply to the province of Quebec. Sponsors living in Quebec must contact the Ministère de l’Immigration, de la Diversité et de l’Inclusion (MIDI).


Joint Assistance Sponsorship (JAS) Program

This application kit does not apply to JAS cases. Sponsoring groups who wish to sponsor under the Joint Assistance Sponsorship (JAS) Program should refer to the IMM 5493 instruction guide.


The application process

  • Step 1. Gather documents
  • Step 2. Complete the application
  • Step 3. Mail the application

Unless your case is exceptional, the Resettlement Operations Centre in Ottawa (ROC-O) will never contact you to ask for more documents or to allow you to explain inconsistencies or unclear answers in your application. You must ensure that you submit all required documents and that you properly complete all forms. Incomplete applications will be either returned or refused.

Step 1. Gather documents

What documents are required?

Use the document checklist in Appendix B of this guide to compile the required documents and complete your application.

ROC-O will use this checklist to make sure your application is complete. If your application is incomplete, it will be returned to you without being processed.

Do not submit original documents. Only submit photocopies. If your application is refused, approved or if you decide to withdraw your application, it will not be returned to you. Be advised that IRCC reserves the right to require official documentation to support any aspect of your sponsorship application.


Translation of documents

Any document that is not in English or French must be accompanied by:

  • the English or French translation;
  • an affidavit from the person who completed the translation; and
  • a copy of the original document.

An affidavit is a document on which the translator has sworn, in the presence of a person authorized to administer oaths in the country where the translator is living, that the contents of their translation are a true translation and representation of the contents of the original document. Translators who are certified members in good standing of one of the provincial or territorial organizations of translators and interpreters of Canada do not need to supply an affidavit.

Translations must not be done by the applicants themselves nor by members of the applicant’s family. Family member is defined as being a parent, guardian, sibling, spouse, common-law partner, grandparent, child, aunt, uncle, niece, nephew and first cousin.

The affidavit must be sworn in the presence of:

In Canada:

  • a notary public
  • a commissioner of oaths or of taking affidavits

Authority to certify varies by province and territory. Consult your local provincial or territorial authorities.

Outside of Canada:

  • a notary public

Authority to administer oaths varies by country. Consult your local authorities.


1 - Proof of Canadian citizenship or permanent residence status

For groups of five, each sponsor must provide proof of status in Canada.

For Community sponsors, the representative and/or co-sponsors must provide proof of status in Canada.

Include a photocopy of one of the following documents: do not submit original documents

  • Canadian Passport;
  • Permanent Resident Card;
  • Record of Landing (IMM 1000);
  • Confirmation of Permanent Residence (IMM 5292 or IMM 5688);
  • Canadian provincial or territorial birth certificate;
  • Canadian citizenship certificate (card or paper certificate);
  • Canadian certificate of registration of birth abroad.

 Driver’s licences and health cards are not accepted as valid proof of Canadian citizenship or permanent residence.

2 - Proof of funds

Group of Five:

If your group decides to use the sponsors’ personal income towards the sponsorship, at least three of the five sponsors must contribute.

IRCC will accept the following documents as valid proof of income:

  • a copy of your most recent T4 Statement of Remuneration Paid form;
  • a copy of your most recent Notice of Assessment issued by the Canada Revenue Agency (CRA). T1 General Returns, Forms and Schedules are not acceptable as proof of funds.
  • If self-employed, an original letter from an accountant confirming your annual income for the past 12 months. The T2 Corporation Income declaration form is not acceptable as proof of funds;
  • Pension statements that confirm your annual revenue for the last 12 months;
  • Employment Insurance pay stubs that confirm revenue obtained under this program within the last 12 months.

If your group decides to submit an In Trust account as proof of funds, IRCC will accept the following document as valid proof of funds:

An original letter from an institution attesting to account details, specifically:

  • name of the Canadian financial institution who holds the account;
  • account number;
  • current account balance; and
  • the refugee’s name.

The attestation must be dated within 6 months of the submission of your application and signed by an employee of the institution.

On a separate sheet, sponsors must also explain how the funds were gathered (e.g. fund raising activities, funds were provided by the sponsors, Principal Applicant (PA), PA’s family members, etc).

Community Sponsors:

If your group decides to use your organization’s or association’s income towards the sponsorship, IRCC will accept the following document as valid proof of income:

  • Copy of last year's audited financial statement for the organization

If your group decides to submit an In Trust account as proof of funds, IRCC will accept the following document as valid proof of funds:

An original letter from an institution attesting to account details, specifically:

  • name of the Canadian financial institution who holds the account;
  • account number;
  • current account balance; and
  • the refugee’s name.

The attestation must be dated within 6 months of the submission of your application and signed by an employee of the institution.

On a separate sheet, sponsors must also explain how the funds were gathered (e.g. fund raising activities, funds were provided by the sponsors, PA, PA’s family members, etc).

3 - Proof of refugee status recognition (For G5 and CS only):

Include a copy of a document showing valid proof of refugee recognition by the United Nations High Commissioner for Refugees (UNHCR) or a foreign state with the application. do not submit the original document.

A “UNHCR Asylum Seeker Certificate” or a “UNHCR Registration Card” or documents issued by the United Nations Relief and Works Agency for Palestine Refugees in the Near East (UNWRA) are not valid proof of refugee recognition.


Step 2. Complete the application

A complete sponsorship application package includes both:

  • for the principal applicant (PA), the IMM 6000 forms i.e. the application for Convention Refugees Abroad and Humanitarian Protected Person Abroad

    AND

  • for the sponsors, the sponsorship application (IMM 5373 and accompanying forms).

Application for Convention Refugees Abroad and Humanitarian-Protected Person Abroad (IMM 6000):

The IMM 6000 application package includes:

The PA (the refugee you are sponsoring), must complete and sign an application for permanent residence. If you are sponsoring a family, the PA should be the family member who has the strongest refugee case.

The PA must ensure all forms for their spouse, common-law partner and/or dependent children are submitted with the application package.

It is mandatory for the PA to provide a personal e-mail address (i.e. it cannot be the address of a representative or sponsor), as e-mail is the primary method of communication for IRCC. If, for exceptional reasons, a PA cannot provide a personal email address in question 6 of the IMM 0008 (contact information – email address), they must explain why on a separate page and attach it to the IMM 0008. If the PA does not provide an email address, processing this application will most likely be delayed.

The IMM 0008 Generic Application Form for Canada included in the IMM 6000 package must be 2D bar coded. You must ensure that:

  • you properly validate your answers when filling out this form, and
  • the barcodes are generated.

If the barcodes are missing or cannot be machine read properly for any reason, the application will be returned to you without being processed.

All the other forms included in the IMM 6000 package must be typed. If you submit handwritten forms, the application will be returned to you without being processed.

Make sure the PA and their family members sign and date all the IMM 6000 applicable forms. Scanned signatures are acceptable. If a signature is missing, the application will be returned without being processed.

The Sponsorship Application (IMM5373 and accompanying forms):

important reminders:

  • All forms included in the sponsorship application must be typed. If you submit handwritten forms, the application will be returned to you without being processed.
  • Make sure your sponsorship forms are signed and dated. Scanned signatures are acceptable. If a signature is missing, the application will be returned without being processed.
  • It is mandatory to provide a primary e-mail address for each sponsor, as e-mail is IRCC’s primary method of communication. Each sponsor must provide their own personal e-mail (as opposed to the e-mail of a representative). The application will be returned without being processed if you do not provide an email address for each sponsor.
  • You should only include information about a representative on a Use of Representative form (IMM 5476).
  • You should adjust your junk mail setting to ensure that you do not miss important messages from IRCC.
  • If you change your email address while the sponsorship application is being processed, you must notify IRCC immediately (see the section Updating your contact information at the end of the guide).
  • It is a serious offence to give false or misleading information on these forms. The information you provide on your application may be subject to verification.

Sponsorship application forms:

For SAH:

For Group of Five:

For Community Sponsors:


Undertaking and Application to Sponsor (IMM 5373)

This form must be completed by all sponsoring groups i.e. SAH, G5 and CS.

General Application Information

Check the box to indicate if your sponsoring group is a:

  • SAH or CG
  • G5
  • CS

Check the box if you are sponsoring refugees referred to your sponsoring group by IRCC and include the profile number that you received from IRCC.

Check the box if you are adding a dependant to an active sponsorship application (i.e. application has already been approved by ROC-O and the application is at a visa office) and include the Unique Client Identifier (UCI) or application number (G#) of the PA.

Section A – Sponsorship Agreement Holders

This section must be completed by SAHs

Write the name of the SAH including the:

  • SAH representative’s last name and given names
  • other names used (including birth name, maiden, previous married names, aliases and nicknames)
  • address of the SAH, complete with the postal code
  • contact details (home, business or cell phone numbers and e-mail address).

Section B – Sponsorship Group

This section must be completed by CG, G5 and CS

Write the name of the sponsoring group, including the:

  • CG, G5 or CS representative’s last name and given names
  • date of birth
  • other names used (including birth name, maiden, previous married name, aliases and nicknames)
  • address of the CG, G5 or CS representative complete with the postal code
  • contact details (numbers for home, business or cell, fax and e-mail address)

Section C – Co-sponsors

This section must be completed by co-sponsors only. This section does not apply to Groups of Five

Write the name of the corporation, if applicable.

Write the following:

  • group representative’s or individual’s last name and given names
  • date of birth
  • other names used (including birth name, maiden, previous married name, aliases and nicknames)
  • relationship to PA, if applicable
  • address of the group representative or individual, complete with the postal code
  • contact details (home, business or cell phone numbers and e-mail address)

Section D – Groups of Five

This section must be completed by G5 Only

Write the names of each member of your G5, including:

  • your group member’s last name and given names
  • other names used (including birth name, maiden, previous married name, aliases and nicknames)
  • date of birth
  • the relationship to the PA, if applicable
  • address, complete with the postal code
  • contact details (home, business or cell phone numbers, and e-mail address).

 To assess whether the sponsors reside in the community of settlement of the refugees as per the IRPR, ROC-O will compare the addresses of the sponsors provided in the undertaking with the intended province/city of residence of the refugees as per question 5 of the IMM 0008.

If, based on this comparison, sponsors are not residing in the same settlement community as the refugees, the application will be refused unless sponsors appoint representatives (2 representatives for SAH and CS or 5 representatives for G5) in the settlement community of the refugees.

To appoint representatives, in section D (first question) of your settlement plan, you must identify the names of these representatives and their addresses. In your plan, you must also explain how you will remotely provide settlement services to the refugees.

SAH that signed an agreement with the Minister more than two years ago and wish to appoint representatives must exceptionally submit a settlement plan. Note that co-sponsors are only considered as representatives of the sponsors in the community of settlement.

Section E – Refugee Applicants

This section must be completed by all sponsoring groups

Sponsoring groups commit to sponsor the PA and all of their family members both accompanying and non-accompanying.

Non-accompanying family members must be listed on the IMM 0008 and IMM 5373 forms. This includes family members that are not expected to travel with the PA to Canada, whose whereabouts are unknown or those who reside in a different country than the PA.

The one-year window (OYW) of opportunity provision facilitates the reunification of non-accompanying family members with family who have been resettled in Canada.

To be eligible under this provision, non-accompanying family members must:

  • be declared on the IMM 0008 and the IMM 5373 of the PA, and
  • submit an application for permanent residence within one year of the PA’s arrival in Canada.

For more information on the "one-year window of opportunity", see the Guide to the Private Sponsorship of Refugees Program.

Print all names and biographic information exactly as they appear on the PA/ family member’s passport or travel document, which must match the names on the IMM 0008. If there are any discrepancies in biographic information between the IMM 0008 and the IMM 5373 forms, your application will be returned to you without being processed.

Principal applicant:

Write the:

  • last name
  • given names
  • sex
  • date of birth
  • place and country of birth, including the name of the town or city
  • marital status
  • country of citizenship

Family members:

Write the:

  • last name
  • given names
  • sex
  • date of birth
  • place and country of birth, including the name of the town or city
  • marital status
  • country of citizenship
  • relationship to the PA- (spouse, common-law partner, son or daughter, child of son or daughter)
  • Check the box to indicate whether the family member will be accompanying the PA at the time of the PA’s travel to Canada.
Family members

As per the IRPR, family members of the PA include:

  • the spouse or common-law partner of the PA;
  • a dependent child of the PA,
  • a dependent child of the PA’s spouse or common law partner; and
  • a dependent child of a dependent child.

If you submit the name of a person in section E that is not a family member as per the regulations, the application will be returned without being processed.

Spouse

A person (opposite or same sex) who is legally married to the PA. The marriage must be recognized in the country where the wedding took place and in Canada.

Do not include divorced or separated spouses as family members of the PA. Separated spouses mean that the PA and their spouse have lived separately and apart for at least one year and either the PA or the spouse is in a common-law relationship with another person (opposite or same sex).

Examples:

  • PA has been living at a different residence from his former spouse for the last 13 months. He has not currently filed for divorce. The PA is not currently in another relationship. However, his former spouse has been in a common-law relationship and has been cohabiting with another person for the past 12 months. The spouse is therefore considered a separated spouse, is not to be considered a family member and must not be included in the undertaking (IMM 5373 and the IMM 0008).
  • PA has been living at a different residence from her former spouse for the last 13 months. He has not currently filed for divorce. Neither the PA, nor her former spouse is in common-law relationship. The spouse is still considered a family member and must be included in the undertaking (IMM 5373 and the IMM 0008).
Common-law partner

A person who is living in a conjugal relationship with another person (opposite or same sex), and has done so continuously for a period of at least one year. A conjugal relationship exists when there is a significant degree of commitment between two people.

This can be shown with evidence that the couple share the same home, support each other financially and emotionally, have children together, or present themselves in public as a couple.

Common-law partners who have been in a conjugal relationship for at least one year but are unable to live together or appear in public together because of legal restrictions in their home country or who have been separated for reasons beyond their control (for example, civil war or armed conflict) may still qualify and should be included on the undertaking (IMM 5373 and the IMM 0008).

Dependent children

The children (legally adopted or biological) of the PA or those of the spouse or common-law partner.

The age of a dependent child is their age when it is “locked in” by IRCC. The lock-in date is the date IRCC receives a complete sponsorship application (i.e., IMM 6000 package and sponsorship application forms).

 The definition of a dependent child in the IRPR is used to determine whether a child is eligible to immigrate as a family member of the PA in all immigration programs. Currently, the age limit of a dependent child according to the Regulations is “under 19”. The higher age limit of “under 22” will come into force on October 24, 2017 when the regulatory change will be formally implemented. The new higher age limit will apply to permanent residence applications received on or after this date. For applicants who submitted a permanent residence application between August 1, 2014, and October 23, 2017, the current “under 19” definition of a dependent child applies.

Under the current definition of dependent child, there are two types of dependants:

TYPE 1

The child is under the age of 19, is not married and is not a spouse or common law partner. A child must be unmarried when the permanent resident visa is issued.

Example: a son or daughter of the PA is 18 years old and unmarried on the date IRCC “locks in” the application. The child is a dependant.

Example: a son or daughter of the PA is 19 years old and unmarried on the date IRCC “locks in” the application. Unless the child qualifies under Type 2 below, they are not a dependant.

Example: a son or daughter of the PA is 18 years old and is married on the date IRCC “locks in” the application (or at time of travel to Canada).The child is not a dependant.

TYPE 2

The child is 19 or older, has depended substantially on the financial support of a parent since before the age of 19, and is unable to be financially self-supporting due to a physical or mental condition.

 Provide a detailed explanation, on a separate piece of paper, if the PA’s dependent child falls under type 2. If you do not provide an explanation, the sponsorship application will be returned to you without being processed.

Dependent child of a dependent child

Children of dependent children of the PA, or of the PA’s spouse or common-law partner.

Example: a son or daughter of the PA is 18 years, unmarried and has a one year old baby on the date IRCC “locks in” the application. The baby is a dependent child of a dependent child.

Only the family members above can be included on the undertaking. Other persons who are considered members of the family unit, including de facto dependants, who do not meet the definitions above, may be sponsored at the same time.

However, you must submit a separate sponsorship application for these individuals. See section F – Multiple Undertakings for more details.

Section F – Multiple Undertakings

This section must be completed by all sponsoring groups, if applicable.

Filling out this section ensures that all linked sponsorships are processed at the same time. Examples of linked sponsorship are individuals that plan to live in one household or as a family unit in Canada, but they do not meet the definition of family members as per the IRPR. De facto dependants can be linked in this section.

The information provided in this section must be the exact same biographic information the other PA is providing to IRCC. If IRCC cannot find the other PA in its system, based on the information provided in this section, the applications will not be processed together.

Write the:

  • last name of the other PA
  • given names
  • date of birth

Example:

The PA is 40 years old, married and has 3 unmarried children who are less than 19 years of age. “Sponsoring Group A” agrees to sponsor the PA and his dependants.

The PA has a brother who is married with no children. “Sponsoring Group B” agrees to sponsor the brother of the PA and the brother’s wife.

Therefore in this section, you must write the last name, given names and date of birth of the PA’s brother if you would like the sponsorships to be processed at the same time. Also, in Section F of the undertaking for the PA’s brother, you must write the name and date of birth of your PA.

Example:

The PA is 40 years old, married and has one child over the age of 19. The child does not have a physical condition that renders them financially dependent on the parents. “Sponsoring Group C” agrees to sponsor the PA, his wife and his child. Since the child is not considered a dependent child as per the definition, “Sponsoring Group C” must submit a separate and complete sponsorship application package for the child.

Therefore, in Section F of the PA’s undertaking, you must write the last name, given names and date of birth of their child. In Section F of their child’s undertaking, you must write the name and date of birth of their father (the PA).

De facto dependants include people who may or may not be blood relatives but who cannot apply as family members as defined above. To be considered a de facto dependant, a person must be dependent on the family in which membership is claimed. The dependency must be emotional or financial. Such people would normally live with the PA as members of the same household. A visa officer will determine if a person can be considered as a de facto dependant.

A separate sponsorship application and separate IMM 6000 package must be filled out for each de facto dependant.

For de facto dependants of the PA, you must write the last name, given names and date of birth of their de facto dependant in section F – Multiple Undertakings of the IMM 5373.

On the IMM 5373 form of the de facto dependant to the PA, you must write the name and date of birth of the PA in section F – Multiple Undertakings.

Examples of who may be found to be a de facto dependant family member:

  • an unmarried adult daughter in cultures where it is normal for an unmarried daughter to remain dependent until she marries;
  • a widowed sister or sister-in-law who has no means of support in a culture where it is normal that the PA would take on responsibility for her care and support;
  • parents of any age living with the PA and who have no other means of support or other children with whom they could reside;
  • elderly relatives (aunts, uncles, cousins) who have resided with the PA for a substantial period of time or who are dependent on the family unit for care, shelter, and emotional support;
  • minor relatives (nieces, nephews) in the primary care of the PA and whom are not legally adopted.

Examples of who may not be found to be a de facto dependant family member:

  • a married sister living with the PA who has a husband residing in another known location, unless it is demonstrated to the officer that the sister cannot rely on her husband for support;
  • a married daughter and her husband living with the PA, unless they can demonstrate to the officer that they are completely dependent on the PA for financial support;
  • an elderly parent who normally resides with the PA, but who is self-supporting; and
  • a person who has been taking care of the PA’s children and living in the household for an extended period of time, but who has family of their own.

Section G – Obligations, Consent and Declarations

This section must be read carefully and understood by all parties to the sponsorship. Only in very exceptional cases will IRCC ask your group to sponsor a refugee for longer than 12 months (up to 36 months). The sponsoring group has the option to refuse a longer sponsorship period. Note that if you refuse to sponsor for a longer period, the entire application for permanent residence will likely be refused by a visa officer.

As per subsection 140.2(1) of the IRPR, the PA has two options when submitting their complete sponsorship application package:

  1. PA provides the IMM 6000 to the sponsoring group, who will then submit the entire sponsorship application package (i.e. IMM 6000 and sponsorship application) to ROC-O. If you are submitting a sponsorship application for a Blended Visa Office-Referred (BVOR) case, check the first box in this section.

    Or

  2. The sponsoring group provides the sponsorship application to the PA who will then submit the entire sponsorship application package (i.e. IMM 6000 and refugee sponsorship application) to ROC-O.

 Each sponsor and each co-sponsor must sign and date the application. By signing here, the sponsoring group declares that they understand and commit to upholding the terms outlined on the undertaking. If a signature is missing, the application will be returned without being processed. Scanned signatures are acceptable.

For CS groups, the president or the executive director of the organization must sign the undertaking with the CS representative (if they are not the same person). The signature and printed name of the president or executive director can be put under the box “signature for community sponsors” (see below).

Print name, signature and date boxes for community sponsor representative

All Constituent Groups (CG) that submit undertakings for sponsorship must include, with each undertaking, the signature of an authorized SAH representative.


Settlement Plan – Sponsorship Agreement Holders and Constituent Groups (IMM 5440)

This form must be completed by the:

  • Sponsorship Agreement Holder (SAH)
  • Constituent Group (if applicable)
  • Co-sponsor (if applicable)

The Settlement Plan (IMM 5440) is used by IRCC to assess whether your group is able to provide the settlement assistance needed to help the refugees establish successfully in Canada during the validity of the sponsorship. Where co-sponsors are involved in the sponsorship, they should discuss settlement arrangements and responsibilities together and jointly fill out the settlement plan.

The Settlement Plan must encompass the settlement needs of every person named in Section E of the Undertaking/Application to Sponsor, whether accompanying the PA or not.

A SAH that signed an agreement with the Minister more than two years ago must prepare one settlement plan for each undertaking they sign. However, they are not required to submit it to IRCC. SAHs that signed an agreement with the Minister less than two (2) years ago are required to submit the Settlement Plan to IRCC as part of the sponsorship application.

CG’s must also complete a settlement plan for each undertaking they sign and must submit it to their SAH. The SAH assesses the overall application and, when satisfied, authorizes the group to sponsor under their agreement. Both the SAH and the CG are required to keep a copy of the settlement plan in their files.

Section A – General information

Write the complete name of the:

  • PA and date of birth
  • SAH
  • CG (if applicable)
  • Co-sponsor-individual (if applicable)
  • Co-sponsor-organization (if applicable)
  • Designated main contact person

For the designated main contact person, write their the complete mailing address including postal code, the home, work or cell telephone numbers, fax number and e-mail address.

Write the contact details of an alternate contact person, if applicable.

Section B – Settlement Needs Checklist

Identify who will be providing for the settlement needs of the refugee(s) by checking the relevant box. Where more than one party is providing for a particular need, check all boxes that apply.

Section C – Settlement Needs – Details

Question 1

If temporarily staying with relatives, provide:

  • the family composition of the relatives that the refugees will be staying with;
  • what current accommodation arrangements the relatives have;
  • details on the time frame when you anticipate that permanent accommodation will be found; and
  • what type of accommodation you are looking for (e.g. house or apartment).
Question 2

Indicate the names of the individuals that will be volunteering and what tasks they will be helping with (e.g. arrival, Social Insurance Number (SIN) application, health card application, medical appointments, etc).

Question 3a

When you indicate the settlement agency, indicate what service(s) the refugees will be receiving from that agency (e.g. Language training, translation of documents, etc.)

Question 3b

If you have not contacted any agencies to provide settlement support, indicate when you plan to make this contact.

Question 4

To help you determine what financial requirements may be necessary to support the refugees for the validity of the sponsorship, consider the following:

Start-Up Costs:

Clothing: winter and summer clothes

Furniture: costs for household furniture

Household start-up costs: one-time payment for household effects such as kitchen supplies, cleaning products, bedding, linens, etc.

Food staples: includes flour, sugar, rice, etc.

Hook-up costs: rental and utility deposits as well as telephone installation.

School start-up costs (if applicable): one-time payment for school supplies such as books, stationery, utensils, etc.

Ongoing Expenses:

Shelter: monthly rent and cost of electricity, heat, water, telephone and insurance

Transportation: bus or metro passes, tickets, etc.

Living allowance: food, pocket money, unanticipated expenses, recreation, day care (if applicable) etc.

Sponsoring groups might find it useful for their own planning purposes to be aware of the financial assistance IRCC provides to Government-Assisted Refugees (Resettlement Assistance Program) to cover standard household start-up costs. See Appendix A Financial Guidelines below.

Question 5

Indicate where and how you will obtain these in-kind donations and what type of donations you are seeking.

Question 6

Some contingency plans can include scenarios such as: if the refugees move to a different city or if there are unexpected costs that are not covered by the Interim Federal Health plan. Provide details about how you would handle these scenarios.

Question 7

Indicate what specific roles each person will be responsible for when assisting the refugees.

Section D – Signatures

A representative from each party to the sponsorship (SAH, CG and/or co-sponsors) must sign the settlement plan. By signing the Settlement Plan, you are indicating that you are aware of the terms of the plan and commit to fulfilling them. Scanned signatures are acceptable. If a signature is missing, your application will be returned without being processed.


Settlement Plan and Financial Assessment – Group of Five (G5) (IMM 5373A)

The Settlement Plan and Financial Assessment form is used by IRCC to assess whether your Group of Five is able to provide the settlement assistance and financial support needed to help the refugees to establish successfully in Canada during the validity of the sponsorship. Even though only the group representative needs to sign this form, all members must agree to the plan.

The Settlement Plan and Financial Assessment must encompass the settlement and financial needs of every person named in Section E of the Undertaking/Application to Sponsor, whether accompanying the PA or not.

Example: you are sponsoring a PA, her husband and her two children. One child is not accompanying the family to Canada. You must show 12 months of income support for four persons, not three persons. If you do not consider non-accompanying dependents in your financial assessment, your application will be refused. On the PA’s IMM 5373, do not include persons listed in Section F – Multiple Undertakings, as these persons require separate sponsorship applications.

Assessing the Sponsoring Group’s Finances

For IRCC to determine that your group has sufficient financial resources to fulfill the terms of the undertaking, you must show all sources of funding, including in-kind deductions. IRCC will combine the value of all committed funds to determine if the total funds committed equals (or surpasses) the amount listed on the Sponsorship Cost Table (you can find this table on the last page of the IMM 5373A form). The required financial resources listed in this table are roughly equivalent to local social assistance rate figures.

The In-Kind Deductions Table (also on the last page of the IMM 5373A form) provides an estimated value for certain in-kind donations. In-kind donations include all donations made in goods, commodities or services, instead of money (e.g. used clothes, used plates and utensils, the fact that the PA will reside with one of the sponsors or that their meals will be provided by one of the sponsors).

See Appendix A below for more information on financial guidelines.

Section A – General information

Write the complete name (last name and first name) and date of birth of:

  • the PA

Write the complete name of:

  • your Sponsoring Group

Section B – Settlement Needs Checklist

For each settlement need, check the box to indicate if your group will provide monetary support or in-kind deductions and then, give the corresponding value.

For in-kind deductions, write the dollar value for each form of settlement assistance where an in-kind deduction is available.

To help you determine what financial requirements may be necessary to support the refugees for the validity of the sponsorship, consider the following:

Start-Up Costs:

Clothing: winter and summer clothes

Furniture: costs for household furniture

Household start-up costs: one-time payment for household effects such as kitchen supplies, cleaning products, bedding, linens, etc.

Food staples: includes flour, sugar, rice, etc.

Hook-up costs: and utility deposits as well as telephone installation.

School start-up costs (if applicable): one-time payment for school supplies such as books, stationery, etc.

Ongoing Expenses:

Shelter: monthly rent and cost of electricity, heat, water, telephone and insurance

Transportation: bus or metro passes, tickets, etc.

Living allowance: food, pocket money, unanticipated expenses, recreation, day care (if applicable) etc.

Sponsoring groups might find it useful for their own planning purposes to be aware of the financial assistance IRCC provides to Government-Assisted Refugees (Resettlement Assistance Program) to cover standard household start-up costs. See Appendix A Financial Guidelines below.

Section C – Settlement Checklist

This section confirms which settlement services your sponsoring group will provide to the refugees. If you cannot provide a specific service or if a service is not applicable to the refugees, please indicate the reasons in the box below the list of services.

Meet refugees when they arrive and provide transportation to their accommodations: indicate that you will be meeting the refugees when they arrive in Canada and provide transportation to their accommodations.

Arrange transportation for the refugees to and from appointments and activities: indicate that your group has made on-going arrangements for transportation of the refugees to and from appointments and activities.

Arrange for interpreter services (if applicable): indicate that your group has arranged for interpretation services that, while respecting the privacy of the refugees, will help them to communicate with doctors, bank employees, teachers, etc.

Provide orientation (public transportation, bank services etc.): indicate that your group will help the refugees settle in the community and quickly become self-dependent with their daily routines. Examples of orientation activities: using house appliances and facilities, opening a bank account, using public transportation, shopping for food, medication, clothes, household effects, visit schools (if applicable), etc.

Enroll adult refugees in language training (if applicable): indicate that the group will register adult refugees in an official language class (English or French).

Help refugees find employment: indicate that the group will help the refugees find employment. Employment must conform to federal and provincial labour standards/regulations and should not interfere with the refugees’ efforts to learn an official language. Depending on the refugees’ skills and needs, the sponsoring group needs to find out about: employment counselling services and agencies, local Canada Employment Centre and services available, training on employment preparation and foreign credential assessment agencies and procedures (a credential assessment can be used to verify that a foreign degree/diploma/certificate is valid and equal to a Canadian one).

Help link refugees with community activities: Indicate that your group has received information or has registered refugees with community groups, organizations or activities. These may include religious, cultural or ethnic community groups, organizations or activities. For more information, visit Immigrant services in your area.

Plan for refugees to see a health care worker shortly after arrival: indicate that your group has planned for the refugees to see a health care worker shortly after arrival.

Help refugees find a family physician, dentist, etc: indicate that your group has found or will help to find required physicians.

Help refugees apply for provincial and Interim Federal Health plans: indicate that your group will help the refugees apply for a government health plan.

Enroll children in school (if applicable): indicate that for accompanying school age children, your group will help the refugees find a school and enroll all the children, and help with any specialized services for children with special needs.

Make child care arrangements (if applicable): indicate that for accompanying children, your group will help the refugees find child care arrangements if they are not of school age.

Apply for child tax benefit (if applicable): Indicate that your group will help the refugees to apply for the Canada child tax benefit.

Section D – Settlement Plan – Details

In this section you must provide specific details such as:

  • who in the group will be responsible
  • the availability of the persons responsible for the service i.e. time they will dedicate to the task
  • the name of the refugees who will require special accommodations

 If you do not provide enough details on the settlement plan and financial assessment for an officer to make a determination, the application will most likely be refused. Therefore, be as precise and detailed as possible.

As sponsors, you must arrange for proper accommodations for the refugees. Indicate where the refugees will live by providing, if known, the complete address (or addresses if refugees will first stay in temporary accommodations) and details on the accommodations such as :

  • the size and location of the accommodation;
  • the name of the person hosting the refugees and relationship to the PA;
  • detailed explanations about arrangements for permanent accommodations and temporary accommodations, if applicable;
  • type of building (i.e. high-rise apartment, townhouse, detached house, shared accommodation, etc.);
  • number and type of rooms (i.e. number of bedrooms, bathrooms, types of living areas, basement etc.); and
  • types of furnishing (i.e. couches, size of beds, kitchen table etc.).

As sponsors, you must register the refugees for settlement activities (language training, finding a job, etc). Indicate which immigrant settlement agencies are available and accessible to the refugees and what services they offer:

Provide information about the settlement agencies or services, and/or other public services or agencies you will or have already contacted for the refugees. Also, state the names of the community groups, organizations and/or activities your group has approached for information, registration, etc. Examples of settlement activities include language training, counselling, cultural orientation, employment services and referrals to community resources. For more information about settlement services in your area, you can visit the Find help to adjust - Refugees page.

As sponsors, you must plan, if applicable, to refer refugees to support/service centres for persons dealing with a trauma/crisis. Explain if any special accommodations are required for the refugees. If accommodations are required, provide details about your group’s plan to accommodate:

Indicate that your group is aware if the refugees are living with certain trauma/crisis (e.g. Post-Traumatic Stress Disorder, severe physical pain, victims of gender based violence) and provide details on services needed such as the need to see a psychologist, attend support groups, to see a physiotherapist and the need to have a wheelchair.

Section E – Financial Assessment

This section will allow the group to determine if it has committed sufficient funds to the sponsorship.

This section has two tables:

  • Sponsorship Cost Table: To determine the minimum amount of funds that your group should secure for the sponsorship, consult the dollar figures listed in the Sponsorship Cost table. These figures include monthly expenses plus start-up costs.
  • In-Kind Deduction Table: Use this table to determine the maximum amount of money you can deduct from the total cost of the sponsorship, for each start-up cost and/or for accommodation.
Financial Commitment:

Sponsors using their personal income towards the sponsorship must indicate on the form the amount of money they are committing. This amount must be the same as the amount entered in Section F of the Financial Profile – Group of Five (IMM 5373B). If the amounts differ, the application will be returned to you without being processed.

If your group decides to submit an In Trust account as proof of funds, the group must indicate the amount in the account on the form. The amount indicated on the form must match the amount provided in the in-trust documentation you are submitting. If the amounts differ, the application will be returned to you without being processed.

Section F – Declaration

Only the group representative must sign and date the Settlement Plan and Financial Assessment. Even though the group representative is responsible for signing this form, by signing it, all group members are indicating that they are aware of the terms of the settlement arrangements and are committed to fulfilling them. If a signature is missing, the application will be returned without being processed. Scanned signatures are acceptable.


Settlement Plan and Financial Assessment – Community Sponsors (IMM 5515)

This form must be completed by the:

  • Community Sponsor;
  • Co-sponsor(s) (if applicable).

The Settlement Plan and Financial Assessment form is used by IRCC to assess whether your community sponsor is able to provide the settlement assistance and financial support needed to help the refugees establish successfully in Canada during the validity of the sponsorship. Where co-sponsors are involved in the sponsorship, discuss settlement arrangements and responsibilities together and jointly fill out the settlement plan.

The Settlement Plan and Financial Assessment must encompass the settlement and financial needs of every person named in Section E of the Undertaking/Application to Sponsor, whether accompanying the PA or not.

Example: you are sponsoring a PA, her husband and her two children. One child is not accompanying the family to Canada. You must show 12 months of income support for four persons, not three persons. If you do not consider non-accompanying dependents in your financial assessment, your application will be refused. On the PA’s IMM 5373, do not include persons listed in Section F – Multiple Undertakings, as these persons require separate sponsorship applications.

For IRCC to determine that your group has sufficient financial resources to fulfill the terms of the undertaking, you must show all sources of funding, including in-kind deductions. IRCC will combine the value of all committed funds to determine if the total funds committed equals (or surpasses) the amount listed on the Sponsorship Cost table (this table can be found on the last page of the form IMM 5515). The required financial resources listed in this table are roughly equivalent to local social assistance rate figures.

The In-Kind Deductions table (also on the last page of the IMM 5515 form) provides an estimated value for certain in-kind donations. In-kind donations include all donations made in goods, commodities or services, instead of money (e.g. used clothes, used plates and utensils, the fact that the PA will reside with one of the sponsors or that meals will be provided by one of the sponsors).

See Appendix A below for more information on financial guidelines.

Section A – General information

Give personal details of the PA including:

  • last name (surname/family name)
  • given name(s)
  • date of birth

Write the complete name of the:

  • Community Sponsor
  • Co-sponsor-individual (if applicable)
  • Co-sponsor-organization (if applicable)
  • Designated contact person

For the designated contact person (i.e. the representative of the group), include their complete mailing address including postal code, the home, work or cell phone numbers, fax number and e-mail address.

Write the contact details of an alternate contact person.

Section B – Organization profile

The community sponsor must fill out this section. If there are any co-sponsoring organizations, they must also complete their own organization profile on a separate sheet or make a photocopy of the form IMM 5515.

Section C – Settlement Needs – Checklist

Check the box to indicate:

  • who will be responsible for each settlement need. Where more than one party is providing for a particular need, check all boxes that apply
  • if your group will have any in-kind donations to supply certain settlement needs

If you checked the in-kind box, write the dollar value for each form of settlement assistance for which an in-kind donation is available. The total value of the in-kind donations will be deducted from the cost of the sponsorship.

Section D – Settlement Needs – Details

Question 1

If the PA is temporarily staying with relatives, provide:

  • the family composition of the relatives the refugees will be staying with;
  •  what current accommodation arrangements the relatives have;
  •  details on the time frame when you anticipate that permanent accommodation will be found; and
  • what type of accommodation you are looking for (e.g. house or apartment).
Question 2
Indicate the names of the individuals that will be volunteering and what tasks they will be assisting with (e.g. arrival, Social Insurance Number (SIN) application, health card application, medical appointments, etc).
Question 3a
When you indicate the settlement agency, also indicate what services the refugees will be obtaining from that agency (e.g. Language training, translation of documents, etc).
Question 3b
If you have not contacted any agencies to provide settlement support, indicate when you plan to make this contact.
Question 4

The following guidelines must be followed if your sponsoring group plans to help the refugees find employment:

  • Employment must conform to federal and provincial labour standards and regulations.
  • Employment should not interfere with the refugee’s efforts to learn one of Canada’s official languages.

You need to identify the relevant resources for the adult refugees to help them find employment. Depending on the refugees’ skills and needs, you need to find out about:

  • employment counselling services and the agencies that provide them
  • local Canada Employment Centre and its available services
  • sessions for training on employment preparation
  • registration and procedures for foreign credential assessment agencies
Question 5

To help you determine what financial requirements may be necessary to support the refugees for the validity of the sponsorship, consider the following:

Start-Up Costs:

Clothing: winter and summer clothes

Furniture: costs for household furniture

Household start-up costs: one-time payment for household effects such as kitchen supplies, cleaning products, bedding, linens, etc.

Food staples: includes flour, sugar, rice, etc.

Hook-up costs:  rental and utility deposits as well as telephone installation.

School start-up costs (if applicable): one-time payment for school supplies such as books, stationery, etc.

Ongoing Expenses:

Shelter: monthly rent and cost of electricity, heat, water, telephone and insurance

Transportation: bus or metro passes, tickets, etc.

Living allowance: food, pocket money, unanticipated expenses, recreation, day care (if applicable) etc.

Sponsoring groups might find it useful for their own planning purposes to be aware of the financial assistance IRCC provides to Government-Assisted Refugees (Resettlement Assistance Program) to cover standard household start-up costs. See Appendix A Financial Guidelines below.

Question 6
Indicate where and how you will obtain these in-kind donations and what type of donations you are seeking.
Question 7
Some contingency plans can include scenarios such as: if the refugees move to a different city or if there are unexpected costs that are not covered by the Interim Federal Health plan. Provide details about how you would handle these scenarios.
Question 8
Indicate what specific roles each person will be responsible for when assisting the refugees.

Section E – Financial Assessment

This section will allow the group to determine if it has committed sufficient funds to the sponsorship.

This section has two (2) tables:

  • Sponsorship Cost Table: To determine the minimum amount of funds that your group should secure for the sponsorship, consult the dollar figures listed in the Sponsorship Cost table. These figures include monthly expenses plus start-up costs.
  • In-Kind Deduction Table: Use this table to determine the maximum amount of money you can deduct from the total cost of the sponsorship, for each start-up cost and/or for accommodation.
Financial Commitment:

Community sponsors and co-sponsors (if applicable), must indicate on the form the amount of money they are committing. If your group decides to submit an In Trust account as proof of funds, the group must indicate the amount in the account (the amount must match the amount indicated on the in-trust documentation). Individual co-sponsors using their personal income towards the sponsorship must indicate on the form the amount of money they are committing. This amount must be the same as the amount entered in Section F of the Financial Profile – Group of Five (IMM 5373B). If amounts differ, the application will be returned to you without being processed.

Section F – Signature

 The president or executive director of the community sponsor and any co-sponsors must sign and date the Settlement Plan and Financial Assessment. The president or executive director (not the representative unless they are the same person) must sign in the box “Community Sponsor”. If the president, executive director or co-sponsors do not sign the form, the application will be returned without being processed. Scanned signatures are accepted.

Print name, signature and date boxes for community sponsor

By signing this form, the sponsoring group is indicating that it is aware of the terms of the settlement arrangements, is committed to fulfilling them and gives authorization for the representative to act on behalf of the organization for the purpose of this sponsorship.


Financial Profile – Group of Five (G5) (IMM 5373B)

Each G5 sponsor who plans to use their personal income to support the refugees must submit this form. Sponsors can submit their Financial Profile in a sealed envelope to ensure confidentiality.

For community sponsors, individual co-sponsors who plan to use their personal income to support the refugees must submit this form.

The Financial Profile is used by IRCC to assess whether your group is able to provide the financial support needed to help the refugees establish successfully in Canada during the validity of the sponsorship.

Section A – Group Name

Write the name of your Sponsoring Group.

Section B – Personal Details

Write your personal details including:

  • last name
  • given names
  • date of birth

For how many people in Canada, including yourself, are you currently the primary source of financial support? This is the number of people, including yourself, that are dependent on you financially, whether they are living with you or not. Primary source of financial support includes providing certain basic needs such as food, housing, utilities, clothing, home appliances, and furnishings.

IRCC will take your income for the last 12 months and deduct the costs of providing financial support (as per the Sponsorship Cost Table) to the individuals for whom you are the principal financial provider. If the difference between your income and those costs is equal to or higher than the amount you wish to contribute to sponsorship (section E of the Settlement Plan and Financial Assessment), you are financially capable of sponsoring.

Here is an example: You are financially responsible for four people, including yourself. The T4 you submitted indicates that you earned a salary of $80,000 in 2016. According to the Sponsorship Cost Table, you need $21,200 for one year of living expenses. Therefore, you have $58,800 available to use for sponsorship. If you indicated at section E of the Settlement Plan and Financial Assessment that you will contribute $35,000, you are financially able to sponsor.

Examples of such persons include:

  • an unemployed spouse
  • children who reside in your household
  • college and university students
  • elderly relatives
  • ex-spouses and child support
  • refugees that you are currently sponsoring i.e. refugees that have arrived in Canada and for which your sponsorship is not yet completed.

Section B of this form is often missed. Please take care and fill in all parts of this section or the application will be returned to you without being processed.

Section C – Employment

Write your employment details including:

  • type (i.e. employed, unemployed, self-employed)

If employed, complete the following:

  • name of employer
  • supervisor’s name, telephone number and e-mail address
  • employer address
  • job title
  • employment start date

Section D – Previous Employer

If you have been employed less than one year with your current employer write your previous employer details including:

  • name of employer
  • supervisor’s name, telephone number and email address
  • employer address

Print and complete another page of this form if you have worked for more than two employers over the past 12 months.

Section E – Sources of Income

Under the ‘Employment Income’ heading, provide the combined gross salary earned from all employers over the last 12 months.

Under the ‘Other Income Source’ heading, provide income earned in the past 12 months through self-employment, business venture, pension plan or unemployment insurance.

Examples of “other income sources”

Business Income: the gross income earned in the last 12 months and reported to the CRA from activities conducted for profit from a sole proprietorship, partnership or unincorporated business. This includes professions, trades and businesses such as small retail outlets and restaurants.

Self-employment Earnings: the gross income earned in the last 12 months and reported to the CRA from self-employment such as farming, fishing, commission sales, consulting and child care that are conducted for profit.

In the box, ‘Total Income’, enter the amount that represents your total annual income from all sources for the past 12 months.

Section F – Funds Committed to Sponsorship

This section indicates the financial contribution that each sponsor is making to the sponsorship. This amount MUST be the same as the amount entered in the “Member Financial Commitment” field in Section E of the Settlement Plan and Financial Assessment – Group of Five (IMM 5373A).

If the funds committed on the individual financial profiles do not match the funds committed in section E of the Settlement Plan and Financial Assessment (IMM5373A), the application will be returned without being processed.

Section G – Declaration

Read, sign and date the declaration. If a signature is missing, the application will be returned without being processed. Scanned signatures are acceptable.


Sponsor Assessment (IMM 5492)

All members who plan to sponsor refugees must meet the sponsor eligibility criteria established by the IRPR.

This form must be completed by:

  • The representative of a SAH may complete the form and submit it to IRCC to be kept on file instead of having to complete the form for each sponsorship application.
  • The representative of the Constituent Group (if applicable)
  • Each sponsor in a Group of Five
  • The representative of the Community Sponsor
  • The individual or the representative of the co-sponsor (if applicable)

If you wish to clarify your response to a certain question, provide details on a separate sheet. Individuals can submit their form in a sealed envelope to ensure confidentiality.

Section A

Write the name of the sponsoring group.

Section B

Write your last name and given names.

Section C

Write any other names you have used (including birth name, maiden, previous married names, aliases and nicknames).

Section D

Check the box to indicate if you are at least 18 years of age or older.

Section E

Check the box to indicate if you are a Canadian citizen, a Registered Indian or a permanent resident.

Section F

Check the box to indicate if you or your representatives reside in the expected community of resettlement.

Section G

Check the box to indicate if you have been convicted, inside Canada of the offence of murder or an offence set out in the schedule I or II of the Corrections and Conditional Release Act (see all offences on page 2 of the form). If yes, provide conviction details such as the charge, the date of charge and the city and province.

Check the box to indicate if you have been convicted outside Canada of an offence that, if committed in Canada, would constitute one of the offences referred to above. If yes, provide conviction details such as the charge, the date of charge and the city and province.

Section H

Check the box to indicate if you are in default of any court-ordered support payment obligations.

Section I

Check the box to indicate if you are currently detained in any penitentiary, jail, reformatory or prison.

Section J

Check the box to indicate if you have ever been ordered to leave Canada.

Section K

Check the box to indicate if you are subject to any revocation proceedings under the Citizenship Act.

Sign and date the declaration. If a signature is missing, the application will be returned without being processed. Scanned signatures are acceptable.


Use of a Representative (IMM 5476)

If you want to name a representative to do business with IRCC for you, please see the Use of Representative guide and form.


Step 3. Mail or email the application

Send your application by mail or email, not both. Duplicate applications will cause delays in processing your application.

Where to mail the application

Send only one application per envelope. If you send more than one application per envelope, all applications will be returned to you without being processed. We strongly recommend that you send your application via registered mail to ensure that your package is trackable by Canada Post/courier service.

Mailing address:

Immigration, Refugees and Citizenship Canada
Resettlement Operations Centre in Ottawa (ROC-O) New
365 Laurier Avenue West
Ottawa, ON
K1A 1L1

Email address is: IRCC.INROCO-CORORI.IRCC@cic.gc.ca

To submit an application via email, you must follow the email instructions included in section 2.15 of the Guide to Private Sponsorship of Refugees Program. Your application will be returned to you without being processed if the format is incorrect.

Note that you should receive an “auto-reply” every time you contact ROC-O via email.


What happens next?

When ROC-O receives your sponsorship application, your group can expect:

  • For mailed applications, an Acknowledgement of Receipt (AOR) sent via email to confirm that the sponsorship application package has been received. For sponsorship applications sent by email, an immediate auto-reply will be sent to confirm receipt.
  • An e-mail to all parties to the sponsorship (including the PA) from ROC-O advising if the sponsorship undertaking is approved or refused.

If the sponsorship is approved by ROC-O, the file will be transferred to a visa office where the PA's application for permanent residence will be assessed.


Updating your contact information

During the sponsorship application process, you must advise IRCC of any change in your contact information (address, phone number, new email address etc). You can do this by filling out the Case Specific Inquiry tool.

The PA must contact the Canadian visa office serving their region to change their address, contact information or make any changes to their personal circumstances (for example, change in your marital status, birth of a child, email address). Instructions are available on the Change my address page.


Checking application status on line

Once your application has been received and reviewed by IRCC, you can check its status on-line.


Protecting your information

Your personal information is:

  • available to IRCC and the Canada Border Services Agency (CBSA) employees who need to see it to provide the services to you, and
  • not disclosed to other organizations except as permitted under the provisions of the Privacy Act or the Citizenship Regulations.

For more information. For more information about the protection of your data, visit the Help Centre.


Need help?

If you need help, you can find answers to your questions by visiting the Help Centre.


Appendix A – Financial Guidelines

  • Sponsoring groups will not accept payment from the refugees for submitting a sponsorship, either before or after their arrival in Canada. However, the refugee’s relatives in Canada may contribute funds to the resettlement.
  • Refugees have no legal obligation, and cannot be made to enter into a legal or informal obligation, to prepay or repay their sponsoring groups for lodging, care, and settlement assistance and support.
  • Sponsoring groups are not responsible, unless they have co-signed loans, for any debt that a refugee incurs in Canada.
  • Sponsorship groups are expected to provide the refugees with both financial and settlement support for a period of up to 12 months. Should the refugee become financially self-sufficient during the 12-month sponsorship period, the sponsoring group is not obligated to provide income support under the terms of the undertaking for the remainder of the sponsorship period. However, the sponsoring group must maintain immediate access to adequate funds for the remaining length of the sponsorship in the event that the refugee ceases to be self-sufficient.
  • Refugees who bring financial resources to Canada should manage their own finances and are expected to contribute to their own settlement costs. Sponsoring groups may expect refugees to contribute towards their settlement costs according to the same standard established for government-assisted refugees who bring financial resources to Canada. See The Guide to the Private Sponsorship of Refugees Program for more details.

Cost of Sponsorship

Although the cost of living varies from one region to another, the following table can help the sponsoring group estimate the cost involved in sponsoring a refugee family for 12 months. The required financial resources listed in the Sponsorship Cost Table are roughly equivalent to local social assistance rate figures.

Sponsorship Cost Table

Family Size 12 Months of Income Support Start-up Costs Estimated Total Annual Settlement Cost ($)
1 10,700 2,800 13,500
2 18,000 4,400 22,400
3 18,900 5,300 24,200
4 21,200 7,000 28,200
5 23,700 7,200 30,900
6 25,700 8,000 33,700
7 or more (for each additional member) 1,550 1,000 2,550

Start-up costs include: one-time payment for household items, furniture, linens, food staples, clothing, deposit for utilities, phone installation and first month’s rent. These are approximate rates only and should be used as a guideline.

Several factors may reduce the amount of financial support that the sponsoring group must provide. Examples of these factors may include: in-kind donations and financial resources the refugee brings to Canada. The chart below provides an estimated value for certain in-kind donations.

In-Kind Deduction Table ($)

Family Size Shelter Clothing Furniture Start-up Costs (Household Needs) School Start-up Costs Food Staples
1 6,900 500 1,500 325 175
2 8,300 1,000 2,000 350 250
3 9,000 1,375 2,500 375 325
4 9,600 1,750 3,000 400 400
5 10,800 2,125 3,500 425 475
6 10,800 2,500 4,000 450 550
7 or more (for each additional member) 900 375 500 25 150 per child between ages 4-21 75

The In-kind Deduction Table is based on annual costs. Start-up Costs include: bedding, linens and household items. These are approximate rates only and should be used as a guideline.

The following information describes some of the various needs that are considered when IRCC establishes the amount for the initial start-up cheque. Individual start-up costs with established maximums:

Clothing: a one-time basic clothing allowance is provided.

  • $325 per adult
  • $250 per dependant child

Winter Clothing: winter coat, winter boots, mittens, scarf, snow pants for children, etc.

  • $175 per adult
  • $125 per dependant child

Basic Household Needs Allowance: beds, table and chairs, bed linens, basic window coverings and common household products such as kitchen utensils, pots, pans, brooms, mops, detergents and cleansers, etc.

The following maximum allowance rates apply:

  • Per single without accompanying dependants $1,330
  • Per single plus one (1) accompanying dependant $2,340
  • Per single plus two (2) accompanying dependants $2,665
  • Per couple without accompanying dependants $1,960
  • Per couple plus one (1) accompanying dependant $2,455
  • Per couple plus two (2) accompanying dependants $2,945
  • Per couple plus three (3) accompanying dependants $3,515
  • For each additional dependant $350

Food Staples: flour, sugar, rice, spices and condiments, etc.

  • $175 for the first person in each household
  • $75 for each additional dependant (no maximum)

School Start-Up allowance: an allowance of $150 for school-age children and young adults attending K-13, between the ages of 4-21 to defray costs for school supplies, activity fees, gym clothing, etc.

Appendix B – Document Checklists

Checklist for sah sponsorship applications

You must submit each item highlighted in bold. Below each item, you’ll find common reasons why applications are returned. Please make sure to review your application carefully to avoid these common mistakes.

If your application is incomplete, the processing office will use this checklist to tell you what is missing.

  • A checkmark () will indicate the reason for return.
  •  Missing information will be highlighted on your application.
  • You must include this checklist when you re-submit the application.
  • You have included more than one application in one envelope

Items you must submit:

  1. Undertaking/Application to Sponsor (IMM 5373)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was handwritten
    4. Invalid version of form was submitted
    5. Incomplete contact information in sections A, B and C
    6. One or more email addresses are missing or email provided is not sponsors’ own/personal email address.
    7. Incomplete PA and Dependant information in section E:
      • PA and Dependant information does not match the IMM 0008
      • Dependant does not meet the definition of a family member
      • A separate sponsorship application was not be submitted for de facto dependents
    8. Check box under Section R140.2(1) was not selected on page 4
    9. Form was not signed by all sponsors/co-sponsors - scanned signatures are acceptable
  2. Settlement Plan – Sponsorship Agreement Holder or Constituent Group (IMM 5440) [Required for SAHs who signed an agreement with the Minister < 2 years ago]

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was handwritten
    4. Invalid version of form was submitted
    5. Form was not signed by the SAH, CG and co-sponsors - scanned signatures are acceptable
  3. Sponsor Assessment (IMM 5492) [for co-sponsors or CGs (if applicable)]

    Reasons for return:

    1. Form was not submitted by either co-sponsor or CG (if applicable)
    2. Not in French or English
    3. Form was handwritten
    4. Invalid version of form was submitted
    5. Missing information in sections A - K
    6. Form was not signed - scanned signatures are acceptable
  4. Generic Application Form for Canada (IMM 0008)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was not validated with 2D barcodes
    4. 2D barcodes were not legible
    5. PA’s email address (Question 6) was not included in the “Contact Information” section and no exceptional reasons were given on a separate sheet of paper.
    6. Form was not signed by the PA - scanned signatures are acceptable
  5. Schedule A - Background/Declaration (IMM 5669)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was handwritten
    4. Q6 – not all questions from A to K were answered by a yes or a no.
    5. Form was not included for PA and all dependants 18 years of age and older
    6. Name and biodata on form did not match the Generic Application Form for Canada (IMM0008)
    7. Form was not signed - scanned signatures are acceptable
  6. Schedule 2: Refugee Outside Canada (IMM 0008/Schedule 2)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was handwritten
    4. Form was not submitted for dependants 18 years of age and older
    5. Name and biodata on form did not match the Generic Application Form for Canada (IMM0008)
    6. Form was not signed - scanned signatures are acceptable
  7. Photos

    Reasons for return:

    1. One photo for the PA and family members was not provided
    2. Name and date of birth of each individual was not written on the back of each photo
  8. Reasons for return for emailed applications:
    1. Email attachments were over 5MB
    2. Email attachments were not in the required format (formats such as ZIP files or Google Docs are not accepted)
    3. Scanned documents were not legible

Checklist for group of five sponsorship applications

You must submit each item highlighted in bold. Below each item, you’ll find common reasons why applications are returned. Please make sure to review your application carefully to avoid these common mistakes.

If your application is incomplete, the processing office will use this checklist to tell you what is missing.

  • A checkmark () will indicate the reason for return.
  •  Missing information will be highlighted on your application.
  • You must include this checklist when you re-submit the application.
  • You have included more than one application in one envelope

Items you must submit:

  1. Undertaking/Application to Sponsor (IMM 5373)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was handwritten
    4. Invalid version of form was submitted
    5. Incomplete contact information in sections B and D
    6. One or more email addresses is missing or email provided is not sponsors’ own/personal email address.
    7. Incomplete PA and Dependant information in section E:
      • PA and Dependant information does not match the IMM 0008
      • Dependants does not meet the definition of a family member
      • A separate sponsorship application was not be submitted for de facto dependents
    8. Check box under Section R140.2(1) was not selected on page 4
    9. Form was not signed by all sponsors - scanned signatures are acceptable
  2. Settlement Plan and Financial Assessment – Group of Five (IMM 5373A)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was handwritten
    4. Invalid version of form was submitted
    5. Missing check mark in section B (i.e. you must indicate whether your sponsoring group will provide either monetary support of in-kind deductions for each settlement need)
    6. Incomplete financial commitment in section E
    7. Financial commitment in section E does not match the Financial Profile (IMM5373B – section F – Funds Committed to Sponsorship) or the in-trust supporting documentation
    8. Form is not signed by the group representative - scanned signatures are acceptable
  3. Sponsor Assessment (IMM 5492)

    Reasons for return:

    1. Form was not submitted by each group member
    2. Not in French or English
    3. Form was handwritten
    4. Invalid version of form was submitted
    5. Missing information in sections A - K
    6. Form was not signed - scanned signatures are acceptable
  4. Financial Profile – only for sponsors that contribute funds (IMM 5373B)

    Reasons for return:

    1. Form was not submitted for each sponsor contributing funds to the sponsorship
    2. Not in French or English
    3. Form was handwritten
    4. Invalid version of form was submitted
    5. Question in section B was unanswered: For how many people in Canada, including yourself, are you currently the primary source of financial support?
    6. Incomplete section F
    7. Form was not signed - scanned signatures are acceptable
  5. Proof of Canadian Citizenship or Permanent Residence

    Reasons for return:

    1. Each sponsor did not provide a copy of one of the following:
      1. Canadian Passport;
      2. Permanent Resident Card;
      3. Record of Landing (IMM 1000);
      4. Confirmation of Permanent Residence (IMM 5292 or IMM 5688);
      5. Canadian provincial or territorial birth certificate;
      6. Canadian Citizenship certificate (card or paper certificate);
      7. Canadian certificate of registration of birth abroad
  6. Proof of Income [Only for sponsors contributing funds]

    Reasons for return:

    1. A group member contributing funds did not provide one of the following:
      1. a copy of your most recent T4;
      2. a copy of most recent Notice of Assessment from CRA;
      3. if self-employed, an original letter from an accountant confirming your annual income for the past 12 months;
      4. pension statements for the past 12 months
      5. employment Insurance pay stubs obtained under this program within the past 12 months
    2. An insufficient number of sponsors were contributing financially to the sponsorship
    3. Not in French or English
  7. Proof of Funds held in Trust

    Reasons for return:

    1. An original letter from an institution was not submitted. Letter did not attest to account details, specifically: name of the Canadian financial institution who holds the account, account number, current account balance and the refugee’s name. 
    2. The attestation was not dated within 6 months of the submission of your application and signed by an employee of the institution.
    3. Sponsors did not explain on a separate document, how the funds were gathered.
  8. Generic Application Form for Canada (IMM 0008)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was not validated with 2D barcodes
    4. 2D barcodes were not legible
    5. PA’s email address (Question 6) was not included in the “Contact Information” section and no exceptional reasons were given on a separate sheet of paper.
    6. Form was not signed by the PA - scanned signatures are acceptable
  9. Schedule A - Background/Declaration (IMM 5669)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was handwritten
    4. Q6 – not all questions from A to K were answered by a yes or a no.
    5. Form was not included for PA and all dependants 18 years of age and older
    6. Name and biodata on form did not match Generic Application Form for Canada (IMM0008)
    7. Form was not signed - scanned signature is acceptable
  10. Schedule 2: Refugee Outside Canada (IMM 0008/Schedule 2)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was handwritten
    4. Form was not submitted for dependants 18 years of age and older
    5. Name and biodata did not match the Generic Application Form for Canada (IMM0008)
    6. Form was not signed - scanned signature is acceptable
  11. Photos

    Reasons for return:

    1. One photo for the PA and family members was not provided
    2. Name and date of birth of each individual was not written on the back of each photo
  12. Proof of Refugee Status

    Reasons for return:

    1. Valid proof of refugee status issued by a foreign state or UNHCR was not provided.
    2. Not in French or English.
  13. Reasons for return for emailed applications:
    1. Email attachments were over 5MB
    2. Email attachments were not in the required format (formats such as ZIP files or Google Docs are not accepted)
    3. Scanned documents were not legible

Checklist for community sponsorship applications

You must submit each item highlighted in bold. Below each item, you’ll find common reasons why applications are returned. Please make sure to review your application carefully to avoid these common mistakes.

If your application is incomplete, the processing office will use this checklist to tell you what is missing.

  • A checkmark () will indicate the reason for return.
  • Missing information will be highlighted on your application.
  • You must include this checklist when you re-submit the application.
  • You have included more than one application in one envelope

Items you must submit:

  1. Undertaking/Application to Sponsor (IMM 5373)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was handwritten
    4. Invalid version of form was submitted
    5. Incomplete contact information in sections B and C
    6. One or more email addresses is missing or email provided is not sponsors’ own/personal email address.
    7. Incomplete PA and Dependant information in section E:
      • PA and Dependant information does not match the IMM 0008
      • Dependants does not meet the definition of a family member
      • A separate sponsorship application was not be submitted for de facto dependents
    8. Check box under Section R140.2(1) was not selected on page 4
    9. Form was not signed by all sponsors i.e. the CS representative and President/Executive director and co-sponsors - scanned signatures are acceptable
  2. Settlement Plan and Financial Assessment – Community Sponsors (IMM 5515)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was handwritten
    4. Invalid version of form was submitted
    5. If submitted by co-sponsors contributing funds, the Financial commitment in section E does not match the Financial Profile (IMM5373B – section F – Funds Committed to Sponsorship)
    6. The amount included in the in-trust documentation does not match amount at section E
    7. The organization co-sponsor did not submit its separate organization profile at Section B
    8. Form was not signed by President/Executive Director or by co-sponsors - scanned signatures are acceptable
  3. Sponsor Assessment (IMM 5492) [for CS representative or co-sponsor (if applicable)]

    Reasons for return:

    1. Form was not submitted by either the CS representative or co-sponsor
    2. Not in French or English
    3. Form was handwritten
    4. Invalid version of form was submitted
    5. Missing information in sections A - K
    6. Form was not signed – scanned signatures are accepted
  4. Financial Profile (IMM 5373B) [Only required if an individual co-sponsor is contributing funds]

    Reasons for return:

    1. Form was not submitted – one per each co-sponsor contributing funds to the sponsorship
    2. Not in French or English
    3. Form was handwritten
    4. Invalid version of form was submitted
    5. Question in section B was unanswered: for how many people in Canada, including yourself, are you currently the primary source of financial support?
    6. Incomplete section F
    7. Form was not signed - scanned signatures are acceptable
  5. Proof of Canadian Citizenship or Permanent Residence [For CS representative and co-sponsor]

    Reasons for return:

    1. CS representative and/or co-sponsor did not provide a copy of one of the following:
      1. Canadian Passport;
      2. Permanent Resident Card;
      3. Record of Landing (IMM 1000);
      4. Confirmation of Permanent Residence (IMM 5292 or IMM 5688);
      5. Canadian provincial or territorial birth certificate;
      6. Canadian Citizenship certificate (card or paper certificate);
      7. Canadian certificate of registration of birth abroad
  6. Proof of Income [Only required if an individual co-sponsor is contributing funds]

    Reasons for return:

    1. A co-sponsor contributing funds did not provide one of the following:
      1. a copy of your most recent T4;
      2. a copy of most recent Notice of Assessment from CRA;
      3. if self-employed, an original letter from an accountant confirming your annual income for the past 12 months;
      4. pension statements for the past 12 months
      5. employment Insurance pay stubs obtained under this program within the last 12 months)
    2. Not in French or English
  7. Proof of Funds

    Reasons for return:

    1. Did not have last year’s audited financial statement for the CS
    2. Not in French or English
  8. Proof of Funds in Trust

    Reasons for return:

    1. An original letter from an institution was not submitted. Letter did not attest to account details, specifically: name of the Canadian financial institution who holds the account, account number, current account balance and the refugee’s name.
    2. The attestation was not dated within 6 months of the submission of your application and signed by an employee of the institution.
    3. Sponsors did not explain on a separate document, how the funds were gathered.
  9. Generic Application Form for Canada (IMM0008)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was not validated with 2D barcodes
    4. 2D barcodes were not legible
    5. PA’s email address (Question 6) was not included in the “Contact Information” section and no exceptional reasons were given on a separate sheet of paper.
    6. Form was not signed by the PA - scanned signature is acceptable
  10. Schedule A - Background/Declaration (IMM 5669)

    Reasons for return:

    1. Form was not submitted
    2. Not in French or English
    3. Form was handwritten
    4. Q6 – not all questions from A to K were answered by a yes or a no.
    5. Must be included for PA and all dependants 18 years of age and older
    6. Name and biodata on form must match Generic Application Form for Canada (IMM0008)
    7. Form was not signed - scanned signature is acceptable
  11. Schedule 2: Refugee Outside Canada (IMM 0008/Schedule 2)

    Reasons for return:

    1. Form was not submitted
    2. Form was handwritten
    3. Not in French or English
    4. Form was not submitted for dependants 18 years of age and older
    5. Name and biodata did not match the Generic Application Form for Canada (IMM0008)
    6. Form was not signed - scanned signature is acceptable
  12. Photos

    Reasons for return:

    1. One photo for the PA and family members was not provided
    2. Name and date of birth of each individual was not written on the back of each photo
  13. Proof of Refugee Status

    Reasons for return:

    1. Valid proof of refugee status issued by a foreign state or UNHCR was not provided.
    2. Not in French or English
  14. Reasons for return for emailed applications:
    1. Email attachments were over 5MB
    2. Email attachments were not in the required format (formats such as ZIP files or Google Docs are not accepted)
    3. Scanned documents were not legible

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