Guide 5552 - Applying to Change Conditions or Extend Your Stay in Canada - Student

Please note the new fees for the Temporary Residents Program and adult citizenship applications.

Table of Contents


This is not a legal document. For legal information, refer to the Immigration and Refugee Protection Act and Regulations or the Citizenship Act and Regulations, as applicable.

This publication is available in alternative formats upon request.


Overview

This guide is designed to help you determine if you are eligible to apply for an extension of your study permit or change conditions of your stay in Canada, including applying for an initial study permit (see the section Who may apply for a study permit from within Canada?). It provides all the necessary information, instructions and application forms for you to complete and submit.


Determining eligibility

Students are a class of temporary residents who are legally authorized to enter Canada temporarily to study. They are restricted in length of stay and are subject to various other conditions.

This application guide is for temporary residents who are already in Canada and wish to:

  • extend their stay as a student;
  • change conditions of their stay as a student;
  • change their class; or
  • correct problems in their status.

If your current temporary resident status is still valid you can apply for an extension of your stay providing you apply at least 30 days before the expiry date of your current status. Your original temporary status as a student continues under the same conditions until your application is finalized and you have been notified of the decision.

Note: The validity of your study permit cannot exceed the validity of your passport. Therefore, you should ensure that your passport will be valid for at least the same amount of time as your requested extension.

It is not necessary to make a separate application for extension of temporary resident status when you apply for a study permit. The officer will issue all the necessary documentation with the one application.

Each member of your immediate family (spouse or common-law partner, dependent children) who wishes to remain longer, study or work in Canada must apply for permission to do so. If you all apply at the same time for an extension, each person has to submit a separate application form. All appropriate documentation and the required fee for each person must also be included.

If you are a post-secondary student with a valid study permit, you can transfer between programs of study and institutions, without applying to Citizenship and Immigration Canada for a change to the conditions of your study permit. For more information, visit our website.

If your status has expired or if you did not respect one of the conditions of your permit or you have worked or studied without a required permit, you have committed an offence under the Immigration and Refugee Protection Act. You may be subject to an admissibility hearing that could lead to removal from Canada. If your temporary resident status has expired, do not apply for an extension as you are not eligible. However, if you wish to stay in Canada after your status has expired you may apply for restoration of status within 90 days of your permit expiry date or leave Canada. If you wish to apply for restoration, complete the enclosed application providing full details of how you came to commit the offence. There is no guarantee that your application will be accepted. See the section Restoration of Status.

It is illegal to remain in Canada beyond the validity of your status in Canada.

It is illegal to work without a required work permit.

It is illegal to study without a required study permit.

Important: Applying for more than one service at the same time

It is possible to apply for a more than one service (e.g. work permit) using the application form IMM 5709. You will need to indicate under “Details of intended study in Canada” the type of work permit you wish to obtain. You must remember to pay the processing fees and include the proof of payment in your application. Details and instructions on how to apply for a work permit from within Canada may be obtained by visiting our web pages Applying to Change Conditions or Extend Your Stay in Canada as a Worker and Application to Apply for a Work Permit – Student Guide.

After reading this guide, if you believe you are eligible to apply then you should proceed as instructed below:

  • Gather all the necessary documents. They are listed on the Document Checklist.
  • Calculate and pay the fees.
  • Photocopy the blank forms and use one as a working copy. Keep it for your records.
  • Fill in the forms carefully and completely.
  • Sign and date your forms.
  • Mail your application to the Case Processing Centre Vegreville

Processing times for your application

The Case Processing Centre-Vegreville (CPC-Vegreville) will review your application to determine if it is complete. If your application is not signed or if the required fee is missing, your application will be returned to you and you will have to re-apply.

Note: If your application is returned as ‘incomplete’, it is considered to have never been submitted and therefore you would not benefit from ‘implied status’ or the ability to continue working until a decision is made.

If your application is complete, CPC-Vegreville will send you either:

  • a new work permit; or
  • a letter refusing your application; or
  • notification that your application has been referred to a local Canada Immigration Centre for further assessment.

CPC-Vegreville processes most of the applications it receives, however, a small number are referred to a local office for further clarification. If your application is referred to a local office, they will contact you to obtain additional information or clarification and even invite you to an interview. It may take up to three months for them to contact you.

Once they receive the additional information or clarification, the local office will complete the final stages of processing and if required, invite you to an interview. The local office will notify you by mail of their decision.

Note: The Case Processing Centre receives large volumes of applications in the temporary resident categories each year. It is recommended that you apply at least 30 days before the expiry of your current document. However, you may want to apply in advance of this recommended period since processing delays vary. Check our current processing times.


Status in Canada

Who receives temporary resident status?

All persons authorized to enter Canada who are not Canadian citizens or permanent residents are authorized to enter as temporary residents as a visitor, student or worker. When they enter Canada they are given temporary resident status for a limited period of time.

How do I know the expiry date of my temporary resident status?

1. Temporary residents travelling with passports:

When you arrived in Canada and gave your passport to the officer, they authorized your stay by placing a stamp in your passport and/or issuing an additional document. Check your passport. If you find a stamp, it should look like one of these.

Stamps

For example, if the officer specified a date as shown in the above illustration, your temporary resident status would expire on June 30th, 1993.

If there is no stamp, a handwritten date or document in your passport, your temporary resident status will expire six months from the day you arrived in Canada.

If you were given a visitor record, study or work permit, the expiry date is marked on the document.

Note: For applicants who require a temporary resident visa (TRV) to enter Canada: The renewal of a study or work permit does not affect your TRV. It is your responsibility to ensure your TRV remains valid if you wish to re-enter Canada. While residing in Canada and holding a valid study or work permit you must apply to the Case Processing Centre – Ottawa for and obtain a TRV, or after leaving, you must apply for and obtain a TRV abroad by applying to a Canadian visa office (see Application for a Temporary Resident Visa – IMM 5256).

2. Temporary residents travelling without passports:

If you did not require a passport to enter Canada, your temporary resident status will expire six months from the day you entered Canada unless you were given a visitor record, study or work permit. If you were given a document, the expiry date is marked on it.

What information do I need to apply for a renewed or initial study permit?

  1. Full details of the studies;
  2. Proof of identity;
  3. Proof of current status in Canada;
  4. Evidence of how you will support yourself or be supported in Canada and how you will pay for transportation to leave Canada; such as,
    • Guarantor's letter;
    • Bank statement indicating name of account holder and account number; or
    • Details of how you intend to leave Canada including the date, time and type of transportation.

May I leave Canada before my request for a renewed or initial study has been finalized?

Yes. However, you may not resume studying in Canada until your application for renewal is granted. If you wish to go back to school immediately upon your return, you may re-apply (either at the port of entry if you have the right to do so, or at a visa office) and pay another processing fee to receive a decision.

May I leave, then re-enter Canada?

In order to return to Canada, you must be in possession of a valid passport or travel document. You also need to hold a valid study or work permit if you are returning to study or work in Canada.

If you are a citizen of a country that requires a temporary resident visa (TRV) to travel to Canada, you will also need to be in possession of a valid entry visa to return, unless:

  • you are returning to Canada following a visit only to the United States or St-Pierre and Miquelon; and
  • you return before the expiry of the period initially authorized for your entry or any extension to it, either as a visitor, student or worker.

Possession of these documents does not guarantee re-entry. All persons must establish that they meet all of the requirements of The Immigration and Refugee Protection Act and Regulations before being authorized to enter or re-enter Canada.

Note: Citizens of the U.S. do not require passports or travel documents to enter or return to Canada. Permanent residents of the U.S. do not require passports or travel documents if they are entering or returning to Canada from the U.S. or St. Pierre and Miquelon. However, both must provide documentary proof of citizenship or permanent residence such as a national identity card or an alien registration card.


Studying in Canada

What is a study permit?

This is the official document issued by an officer that allows foreign persons to study in Canada.


Do I require a study permit to study in Canada?

If you are not a Canadian citizen, a permanent resident of Canada, a family member of a foreign representative accredited to Canada or a member of the armed forces of a country that is a designated state for the purpose of the Visiting Forces Act, you must obtain a study permit to study in Canada. The Protocol Division of Foreign Affairs approves the passports of everyone who has diplomatic, consular, or official status in Canada. If you have this approval, you do not need a study permit to take courses in Canada.


What courses do not require a study permit?

A study permit is not required and will not be issued for:

  • nursery schools or kindergartens;
  • courses included in tour packages as a secondary activity for tourists;
  • distance learning courses (distance learning can be tele-learning, correspondence or internet courses);
  • courses that are not academic, professional or vocational in nature that can be completed within the period authorized upon entry into Canada.

Program of study of six months or less

A study permit is not required for any program of study of six months or less that can be completed within the period authorized upon entry into Canada. However, you may apply for a study permit and your application will be considered. Having a study permit will allow you to apply for a work permit if your course includes a practicum/coop component. Having a study permit also allows you to apply for a new study permit from within Canada if you anticipate further studies.

Minor child

A study permit is not required for primary or secondary level courses if you are a minor child in Canada, except if you are accompanying your parents who are visitors in Canada (in this case you do require a study permit). Although it is not required, if you are studying, you should apply for a study permit (or to renew an existing one). CIC recommends that you extend your temporary resident status as a student (by applying for a study permit) rather than as a visitor. Note that before coming to Canada, a minor child always requires a study permit to study.


Who may apply for a study permit from within Canada?

The following persons may apply from within Canada:

  • Holders of valid work or study permits and their family members;
  • Holders of temporary resident permits (TRPs) valid for a minimum of six months and their family members;
  • Refugee claimants and persons subject to an unenforceable removal order;
  • In-Canada permanent resident applicants and their family members who are members of the following classes, determined eligible for permanent residents (PR) status:
    live-in caregiver, spouse or common-law partner, protected persons, and humanitarian and compassionate considerations (H&C);
  • Persons whose study permits were authorized by a visa office abroad, where the permit was not issued at a port of entry;
  • Family members of athletes on a Canadian-based team, media representatives, members of the clergy, or military personnel assigned to Canada.

What information do I need to apply?

In addition to the requirements for all temporary residents, you must provide:

  1. The documents specified below:

    1. For attendance at a university, college or other post-secondary institution:
      1. a letter, registration paper or form from the education institution which shows:
        • confirmation of your acceptance and/or registration as a student;
        • the course of study;
        • how many courses you will be taking and/or how many hours you will attend each week (not required if you are attending a university or college);
        • intended start date and when you expect to finish the academic program;
        • any condition related to your acceptance or registration (When there is a condition related to your registration, you may have to satisfy us that you have met the condition before a study permit can be issued); and
        • proof of academic standing at institution(s): letter from institutional registrar and/or photocopies of transcripts from your last two periods of study, if you have studied for two consecutive periods (trimesters, semester etc.) prior to your application for renewal of your study permit.
    2. For attendance at a primary or secondary school:
      1. a letter from the school, school board, district or division responsible for the school you will be attending, showing the level of study and the date you are expected to finish your studies.
      2. proof of academic standing at institution(s):
        • for secondary school, a letter from institutional registrar or guidance department and/or photocopies of transcripts from your last two periods of study, if you have studied for two consecutive periods (trimesters, semester, etc.) prior to your application for renewal of your study permit.
        • for primary school, a letter from the school office and/or photocopies of the final report card or transcripts from the most recent academic year.
    3. For attendance at an educational institution in Québec [in addition to the requirements listed in a) or b)]:
      1. a copy of the letter of approval issued by the Ministère de l’Immigration et des communautés culturelles (MICC) to your Certificat d’acceptation du Québec (CAQ) application.

    Note: Certain persons do not require a "CAQ. Visit the MICC website for a complete list of persons who do not require a CAQ.

  2. Proof of financial support while you study in Canada:

    You must prove you have enough money (in Canadian funds) to support yourself while you study in Canada. This can include:

    1. a bank statement or a letter from a Canadian bank showing how much money you have in your bank account (must indicate your name and the account number);
    2. a copy of the letter giving the details about your scholarship or Canadian-funded educational program (such as a CIDA program);
    3. a letter from a person (describe the relationship to you) who is giving you financial help, explaining the arrangements made for your expenses. (This information is protected under the Privacy Act and cannot be released to a third party without your sponsor’s consent.)

    Note: Persons and their family members whose refugee claim has been sent to the Refugee Division do not have to give proof of financial support.

    Note: Family members of foreign students and temporary workers do not need to show proof of financial ability to pay in order to obtain a study permit to attend a primary or secondary school.


Are there any conditions on my study permit?

An officer may impose, vary or cancel conditions on a study permit. These may include one or more of the following:

  • the type of studies or course you may take;
  • the educational institution you may attend;
  • the location of your studies;
  • the time and period of your studies;
  • the times and places at which you shall report for medical examination or observation;
  • the times and places at which you shall report for the presentation of evidence of compliance with applicable conditions;
  • the prohibition of engaging in employment; or
  • the duration of your stay in Canada

Do students need a work permit to work on campus?

A full-time student attending a university or college does not need a work permit when the employment offered is on the campus of the college or university where the student is registered full-time, for as long as the study permit is valid.

There are some restrictions on the jobs you can take based on medical factors:

  • If you have already passed a medical exam, you may work in any type of job;
  • If you intend to work in an occupation in which the protection of public health is essential, you must pass a medical exam.
  • If you want to work in agricultural occupations and you have visited or lived in a designated country for more than six months during the past year, you must pass a medical exam.

See section below on “When is a medical examination required?” for more information.


When is a medical examination required?

If you are requesting a work permit to allow you to work in the field of health services or with children, you must complete and pass a medical exam before you submit your application for a work permit. Examples of occupations in health services include hospital staff, clinical laboratory workers, patient attendants in nursing and geriatric homes, and medical students admitted to attend Canadian universities. Find out more by checking the Medical examination requirements for temporary residents.

If you want to work in agricultural occupations, a medical examination will be needed if you have visited or lived in a designated country for more than six months during the past year. Check the list of designated countries.

Note: Medical exams should be done at least two months before the current expiry of your permit and intended future employment, to avoid processing delays and/or the return or refusal of your application due to incomplete information.

Medical instructions

You may either:

  • undergo an upfront medical examination by contacting a Panel Physician; or
  • wait until your application is reviewed and medical instructions are provided to you by the immigration office.

Get the instructions to complete the medical examination.

Note: When medical results are submitted up-front, routine cases benefit from faster processing since we do not have to request them at a later date. If you choose to have an upfront medical exam, you must submit proof that you completed the medical examination with your application. Failure to do so may result in processing delays


Can I or my spouse or common-law partner work in Canada while I study?

Generally, foreign students are not allowed to work while studying in Canada.

However, there are some exceptions for full-time students or their spouse or common-law partner, at publicly funded or degree granting institutions who may apply for work permits. A full-time student is a person whose program of study is normally at least 15 hours of instruction per week, leading to a diploma or certificate, unless otherwise defined by an educational institution.

Note: The definition of a full time student varies from one educational institution to another and you should refer to the guidelines of your educational institution to ensure you are considered a full-time student.

For more information, see “Work Opportunities for Foreign Students”.

A work permit may be issued if it is established that:

  • the intended employment is an essential and integral part of your course of study (this does not apply to medical interns or medical residents); or
  • the intended employment is related to an approved research or training program; or
  • you hold a study permit and have become temporarily destitute through circumstances beyond your control or beyond the control of any person whom you are dependent on for financial support to complete your term of study. You must show proof that you are not able to obtain the money needed for daily expenses and that it is a temporary situation.
  • you have successfully graduated from a program at a Canadian university, community, college, CÉGEP, or publicly funded trade/technical school (or from a Canadian private institution authorized by provincial statute to confer degrees) and wish to work for a maximum of one or two years in employment related to your course of study. The maximum length will depend on the length and location of your studies, and the location of your employer. You must submit your application for a work permit within 90 days of the issuance of your final marks. Your study permit must be valid upon submission of your application for a work permit. For further details refer to the Foreign Workers Manual (see post-graduation employment) below or contact the Call Centre.

Foreign Workers Manual (PDF , 1.46 MB)

Note: Spouses and common-law partners of full-time students in a program at a university, community, college, CÉGEP, or publicly funded trade/technical school in Canada can apply for a generic (open) work permit. For further details refer to the Foreign Workers Manual (see Open Work Permits) below or contact the Call Centre.

Foreign Workers Manual (PDF , 1.46 MB)

Note: Some study permits are arranged with the Canadian International Development Agency (CIDA). These students must obtain an approval letter from CIDA to be eligible for a work permit related to their course of study.

Note: If you are currently a full-time student at certain public post-secondary institutions, you may be eligible to apply for a work permit that allows you to work off-campus. This will depend on whether your province and institution have signed agreements to implement the program. Currently, off-campus work permits are available in Alberta, British Columbia, Manitoba, New Brunswick, Newfoundland, Nova Scotia, Ontario, Saskatchewan, Yukon or some regions of Quebec. Contact your international student advisor to get more information about the program, the number of hours you can work and the application process, or refer to the CIC website.

Custodians

Children who are less than 17 years of age and studying in Canada without a parent or legal guardian must be cared for by a responsible adult in Canada. A notarized custodianship declaration, such as the form Custodianship Declaration – Custodian for Minors Studying in Canada (IMM 5646) (PDF, 1 MB) must be completed by the parents or legal guardians in the country of origin and the custodian in Canada and submitted with the study permit application.

Minor children between 17 years of age and the age of majority in the province or territory (18 or 19 years old) where they intend to study, may need a custodian at the discretion of an immigration officer.

Note: The minimum age required to be a custodian is 19 years of age, regardless of province.

Age of majority

In Canada, the age of majority varies from one province or territory to another:

Age of majority at 18 yrs old

  • Alberta
  • Manitoba
  • Ontario
  • Prince-Edward Island
  • Québec
  • Saskatchewan

Age of majority at 19 yrs old

  • British Columbia
  • New Brunswick
  • Newfoundland and Labrador
  • Nova Scotia
  • Northwest Territories
  • Nunavut
  • Yukon Territory

Restoration of status

You may seek restoration within 90 days after your status as a visitor, student or worker has been lost, because you failed to comply with one or more of the following conditions:

  • You remained in Canada longer than the period authorized for your stay (but not longer than 90 days).
  • You changed employers or type of work before obtaining a new work permit.
  • You changed the type of studies, educational institution, location of studies, or times and periods of studies without applying to change these conditions on your study permit if they were specified on your study permit.

You may still be eligible for restoration if you continue to meet the initial requirements for your stay and have not failed to comply with other conditions imposed.

You may wish to complete an application to apply for restoration of temporary resident status and for a new study or work permit. There is no guarantee that your application will be accepted. On your application you must provide full details of all the facts and circumstances that resulted in you committing the offence.

If you wish to obtain a new study or work permit and restore your temporary resident status, you must pay the permit fee in addition to the restoration fee.

Restoration applies to each family member who has lost his or her status.

An officer will evaluate your request for restoration of status and if approved will process your application for a study or work permit. You will then be advised of any further action to be taken.

Note: You may not study or work in Canada until your application for restoration has been processed.


Completing the forms (TR inside)

The documentation you provide will be used to establish that your authorization to remain in Canada would not be contrary to the Act. You must provide truthful, accurate information. The information provided may be verified. Processing will stop immediately if you give false or misleading information. It is an offence under section 127 of the Immigration and Refugee Protection Act to knowingly make a false statement on this form.

Application to Change Conditions, Extend my Stay or Remain in Canada as a Student (IMM 5709)

Who must fill out this application form?

This form must be completed by each person who wants to apply for an extension of his or her study permit or change conditions of his or her stay in Canada, including applying for an initial study permit

Note: If you are under 17 years old and studying in Canada without being accompanied by a parent or legal guardian, you must complete a Custodianship Declaration (IMM 5646) and submit it with your application for study permit.

Completing the form

Required step

You must answer all the questions on this application form unless indicated otherwise.

Download and fill out the application form on a computer.

You also have the option of saving your form and completing it later.

Note: Completing the form electronically is easier and reduces the risk of errors that can slow down the application process.

In order to help you fill out the application form, read and follow the steps below.

Question 1

Type your universal client identification number (UCI).

Note: The UCI or Client ID can be found on your study or work permit under the section “Country of Citizenship”.

Question 2

From the list, select the language (English or French) in which you would like to receive your service.

Question 3

Check the appropriate box or boxes to indicate if you are applying for:

  • An initial or an extension of a study permit
  • An initial or  an extension of a temporary resident permit
  • Restoration of your status as a student.

Personal details

Question 1

Full name

Type your family name (surname) as it appears on your passport, travel or identity document (even if the name is misspelled). Do not use initials.

Note: If you do not have a family name on your passport, travel or identity document, enter all your given name(s) here and leave the given name field blank.

Type all of your given name(s) (first, second, or more) as it appears on your passport, travel or identity document (even if the name is misspelled). Do not use initials.

Note: If you do not have a given name on your passport, travel or identity document, leave this field blank. Do not enter “*”, “Not applicable” or “NA”.

Question 2

Nick names/Alias

Check the box to indicate if you ever used any other name. This could include your birth name, maiden name, married name, nick name, etc.

If you checked “Yes”, type any other family name that you have ever used.

If you checked “Yes”, type any other given name (first, second, or more) that you have ever used.

Question 3

From the list, select your sex (male, female or unknown).

Question 4

Indicate your date of birth. If your complete date of birth is unknown, please use “*” (star sign/asterisk) to fill in the spaces for the year, month or day, where applicable.

Question 5

Type your city or town of birth.

From the list, select your country of birth.

Question 6

From the list, select your country of citizenship. To be a citizen of a country means that you were either born in that country (in most cases) or have been granted citizenship by that country. If you have dual citizenship, select the country that issued the passport you will be using for this trip.

Question 7

From the list, select the appropriate information to indicate your immigration status in Canada:

  • Visitor
  • Worker
  • Student
  • Protected Person
  • Refugee Claimant
  • Other

Other: This section must be completed if you selected “Other” as a status.

Provide the dates (From-To) to indicate how long you have had this status.

For out-of-status applicants:

  • Under “Status” select “Other”;
  • Under “Other” type in “Out of status, restoration”;
  • Leave the “From” and “To” boxes blank.
Question 8

Check the box to indicate whether you have lived in any country other than your country of citizenship or your current country of residence for more than six (6) months in the past five (5) years.

If you checked “Yes”, from the list select the appropriate information to indicate the following:

  • The name of the country you lived in,
  • Your immigration status for the time you were in that country:
    • Citizen
    • Permanent resident
    • Visitor
    • Worker
    • Student
    • Other
    • Protected Person
    • Refugee Claimant
    • Foreign National
  • Other: This section must be completed if you selected ‘Other’ as a status,
  • The dates (From – To) you were living in that country.
Question 9
  1. From the list, choose your current marital status:
    • Annulled Marriage: This is a marriage that is legally declared invalid. An annulment can also be a declaration by the Catholic Church that the marital union did not have a binding force.
    • Common-Law: This means that you have lived continuously with your partner in a marital-type relationship for a minimum of one year.
    • Divorced: This means that you are officially separated and have legally ended your marriage.
    • Legally Separated: This means that you are married, but no longer living with your spouse.
    • Married: This means that you and your spouse have had a ceremony that legally binds you to each other. Your marriage must be legally recognized in the country where it was performed and in Canada.
    • Single: This means that you have never been married and are not in a common-law relationship.
    • Widowed: This means that your spouse has died and that you have not re-married or entered into a common-law relationship.
  2. Enter the date (year, month and day) you were married or you entered into your current common-law relationship.
  3. Type the family name(s) and given name(s) of your current spouse or common-law partner.

    Note: If you are in a common-law union, you must also complete the Statutory Declaration of Common-law Union (IMM 5409) form and include it with your application.

  4. Check “Yes” or “No” to indicate if your spouse or common-law partner is a Canadian citizen or a permanent resident.
Question 10

Check the box to indicate whether you have previously been married or in a common-law relationship. If you checked “Yes”, provide the:

  • Family name(s),
  • Given name(s),
  • Type of relationship:
    • Common-law, or
    • Married.
  • Dates (From – To) for which you were in the relationship with your previous spouse/common-law partner.

Language

Question 1
  1. From the list, select your first (native) language. This is the language that you learned at home during your childhood and which you still understand.

    Note: If your native language does not appear in this list, select “other”.

  2. If your native language is not English or French, select from the list which one you use mostly:
    • English
    • French
    • Neither

Passport

Question 1

Type your passport, travel or identity document number. Make sure there is no space between each number and/or letter.

Question 2

From the list, select the name of the country that issued your passport, travel or identity document.

Question 3

Enter the date your passport, travel or identity document was issued.

Question 4

Enter the date your passport, travel or identity document will expire.


Contact information

Question 1

Indicate your current mailing address (where information should be mailed) by typing the following information:

  • Post Office Box (P.O. Box) number, if applicable. If you do not indicate post office box, the Street number must be provided.
  • Apartment (Apt.) or Unit, if applicable
  • Street number (No.), if applicable. This must be provided if you did not type in a P.O. Box
  • Street name, if applicable
  • City or Town
  • Province
  • Postal code

Note: All correspondence will go to this address unless you indicate your e-mail address.

If you wish to have a representative who can conduct business on your behalf, you must provide their email and mailing address in this section and on the Use of a Representative (IMM 5476) form.

For more information read the “Use of a Representative” section in this guide.

Question 2

Check the box to indicate whether your residential address (where you live) is the same as your mailing address. If “No”, type the following information:

  • Apartment (Apt.) or Unit, if applicable
  • Street Number (No.)
  • Street Name
  • City or Town
  • Country
  • Province
  • Postal Code
Question 3

Check the appropriate box to indicate if the telephone number is from Canada/the United States (US) or Other (any other country).

From the list, select the type of telephone :

  • Residence (home)
  • Cellular (cell/mobile)
  • Business (work)

Type your telephone number including the country code, area/regional codes, etc.

If you have an extension number, write it after your phone number under “Ext.”

Question 4

Check the appropriate box to indicate if your additional telephone number is from Canada/the United States or Other (any other country).

From the list, select the type of telephone :

  • Residence (home)
  • Cellular (cell/mobile)
  • Business (work)

Type your telephone number including the country code, area/regional codes, etc.

If you have an extension number, write it after your phone number under “Ext.”

Question 5

Check the appropriate box to indicate if the facsimile (fax) number is from Canada and United States or Other (any other country).

If applicable, type your facsimile (fax) number, including country code, area/regional codes, etc.

Question 6

If applicable, type your e-mail address using a format similar to the following: name@provider.net

Note: By indicating your e-mail address, you are hereby authorizing transmission of correspondence including file and personal information to be sent electronically to you at the address provided.


Coming into Canada

Question 1

Provide the date and the place where you first entered in Canada

Question 2
  1. Indicate the purpose of your original visit:
    • Business
    • Tourism
    • Study
    • Work
    • Other (medical visit, transit, etc.)
  2. If you choose “Other” in question 1a), provide details.
Question 3

Provide the date and the place of your recent entry to Canada

Question 4

Provide the document number of your most recent Visitor Record, study or work permit.


Details of intended study in canada

Question 1
  1. Write the full name of the school whether it is your current or a new school as it appears on your letter of acceptance or confirmation of enrolment.
  2. Write the address of the school:
    • Province or Territory
    • City/town
    • Address
Question 2

Write the name and the academic level of your program of study.

Question 3

Write the expected duration of studies using the From ─ To fields.

Question 4

Provide details about the cost of your studies in the following sections:

  • Tuition
  • Room and board
  • Other (e. g., books, transport, pocket money, etc.)
Question 5
  1. Write the amount of funds (money) in Canadian dollars that you have available for your studies in Canada.
  2. From the list, select who will be responsible for your expenses in Canada:
    • Myself
    • Parents
    • Other
  3. If you choose “Other,” indicate who will cover your expenses (e.g., relative, a scholarship, a business, etc.).
Question 6
  1. Check Yes or No to indicate if you are also applying for a work permit
  2. Indicate the type of work permit you want:
    • COOP Work Permit
    • Off-campus Work Permit
    • Open Work Permit
    • Post Graduation Work Permit
  3. Write your Eligibility Verification Number (EVN), if you have one.

Note: The EVN is mandatory to apply for Off-Campus Work Permit.

Question 7

If you received a Certificat d’acceptation du Quebec (CAQ) provide:

  • Certificate number
  • Expiry date

Education

Check the box to indicate if you have any post secondary education (including university, college or apprenticeship training).

The following table provides examples of post secondary education:

Trade / Apprenticeship

Training completed in a specific trade, such as carpentry or auto mechanics.

Non-university certificate / diploma

Training in a profession that requires formal education but not at the university level (for example, dental technician or engineering technician).

Bachelor’s degree

Academic degree awarded by a college or university to those who completed an undergraduate curriculum; also called a baccalaureate. Examples include a Bachelor of Arts, Science or Education.

Master’s degree

Academic degree awarded by a graduate school of a college or university. You must have completed a Bachelor’s degree before a Master’s degree can be earned.

PhD

Highest university degree, usually based on at least three years of graduate studies and a thesis. Normally, you must have completed a Master’s degree before a PhD can be earned.

If you checked “Yes”, provide full details of your highest level of post secondary education:

  • Enter the dates (year and month) you attended the institution,
  • Field(s) of study (mechanics, social sciences, medicine, etc.),
  • School or Facility name,
  • City or Town,
  • From the list, select the country, and
  • Province or State.

Employment (Work/Occupation)

Provide the following information about your employment for the last 10 years. If you are retired, provide the 10 years before your retirement.

Question 1

Current Activity / Occupation

Provide details about your current Activity / Occupation:

  • Enter the dates (year and month) you have been working at your occupation,
  • The activity/occupation or a brief description of your position. If you do not work, describe what you are currently doing (retired, not working, going to school, etc.),
  • Indicate the name of the company or employer or facility where you work,
  • City or Town,
  • Country,
  • Province/State, if applicable.
Question 2

Previous Activity / Occupation

Provide details of your previous Activity / Occupation for the past 10 years. If you are retired, provide the 10 years before your retirement:

Note: If you need more space, print out an additional page of the form, complete this section and submit it with your application.


Background information

Question 1

Check the box to indicate if:

  1. you or any of your family member(s) have ever had tuberculosis of the lungs or been in close contact with a person with tuberculosis within the past two years.
  2. you have any physical or mental disorder that would require social and/or health services other than medication during your stay in Canada.
  3. If you checked “Yes” to any of the above questions, provide details and the name of the family member, if applicable.

Note: Refer to the Family Members definition in this guide.

Question 2

Check the box to indicate if you have ever:

  1. remained beyond the validity of your status, attended school without authorization or worked without authorization in Canada?
  2. been refused any kind of visa, admission or been ordered to leave Canada or any other country?
  3. If you checked “Yes” to one of the above questions, provide details.
Question 3
  1. Check the box to indicate if you have ever:
    • committed,
    • been arrested for, or
    • been charged with or convicted of any criminal offence in any country.
  2. If you checked “Yes,” provide details.
Question 4
  1. Check the box to indicate if you have ever served in any military, militia, civil defence unit, or serve in a security organization or police force (including non obligatory national service, reserve or voluntary units).
  2. If you checked “Yes,” provide your dates of service and the countries where you served.
Question 5

Check “Yes” or “No” to indicate if you have ever been a member or associated with any political party, or other group or organization which has engaged in or advocated violence as means to achieving a political or religious objective, or which has been associated with criminal activity at any time.

Question 6

Check “Yes” or “No” to indicate if you have ever witnessed or participated in the ill treatment of prisoners or civilians, looting or desecration of religious buildings.


To complete your form:


Note
  1. Once the application is completed, click on the “Validate” button located at the top or bottom of the form. This will generate a barcode* page (page 5 of 5). If this application form is completed on a computer and printed, you must place the barcode page on the top of each individual application package when submitting the application.

    *See image below:

    Sample Barcodes

    Note: This barcode page will not appear if you fill out your application by hand.

  2. If you are 18 years of age or older, sign and date in the boxes provided at the bottom of the page.

    If you are less than 18 years of age, your form must be signed by one of your parents or a legal guardian.


Use of a Representative (IMM 5476)

Who may use this form?

Complete this form only if you:

  • used the services of a representative to help you prepare or submit your application; or
  • are appointing a representative; or
  • are cancelling a representative’s appointment.

If you have dependent children aged 18 years or older, they are required to complete their own copy of this form if a representative is also conducting business on their behalf.

Your spouse or common-law partner does not have to complete a separate request and must sign in the box provided under question 10.

What is a representative?

A representative is someone who has provided advice, consultation, or guidance to you at any stage of the immigration application process, or in an immigration proceeding. If someone represented or advised you to help you submit your application, then that person is your representative. A representative is also someone who has your permission to conduct business on your behalf of Citizenship and Immigration Canada (CIC) and the Canada Border Services Agency (CBSA).

When you appoint a representative:

  • you also authorize CIC and CBSA to share information from your case file with this person;
  • your application will not be given special attention nor can you expect faster processing or a more favourable outcome;
  • the representative is authorized to represent you only on immigration matters related to the application you submit with this form;
  • you can appoint only one (1) representative for each application you submit;
  • you are not obliged to hire a representative. We treat everyone equally, whether they use the service of a representative or not.

Important information. You must notify us if your representative’s contact information changes or if you cancel the appointment of a representative.

Types of representatives

Family, friends, and non-profit groups often help applicants who feel the need for support and advice on immigration matters. You can appoint a representative who does not charge fees or receive any other compensation for providing immigration advice or services to represent you before CIC or the CBSA.

There are two (2) types of representatives.

Uncompensated representatives include:

  • friends and family members who do not, and will not, charge a fee or receive any other consideration for their advice and services;
  • organizations that do not, and will not, charge a fee or receive any other consideration for providing immigration advice or assistance (such as a non-governmental or religious organization);
  • consultants, lawyers and Quebec notaries, and students-at-law under their supervision, who do not, and will not, charge a fee or receive any other consideration to represent you.

Compensated representatives:

Compensated representatives charge a fee or receive some other form of consideration in exchange for the advice and representation that they provide. If you want us to conduct business with a compensated representative then they must be authorized by CIC.

Note: If an immigration representative is being paid or compensated by someone other than the applicant, then the representative is still considered to be a compensated representative.

It is important to know that anyone who represents or advises you for payment — or offers to do so — in connection with immigration proceedings or applications is breaking the law unless they are an authorized representative or they have a specific agreement or arrangement with the Government of Canada that allows them to represent or advise you. This applies to advice or consultation which happens before or after an immigration application is made or a proceeding begins.

Authorized representatives are:

  • immigration consultants who are members in good standing of the Immigration Consultants of Canada Regulatory Council (ICCRC);
  • lawyers and paralegals who are members in good standing of a Canadian provincial or territorial law society and students-at-law under their supervision;
  • notaries who are members in good standing of the Chambre des notaires du Québec and students-at-law under their supervision.

If you appoint a compensated representative who is not a member of one of these designated bodies, your application will be returned. For more information on using a representative, visit our website.

General Application Information

  • Check one box to indicate if you are appointing or cancelling the appointment of a representative.
  • Check both boxes and complete all sections if you are cancelling a representative and appointing a new one at the same time.

Section A – Applicant Information

Question 1

Write your last name (surname or family name) and given name(s).

Question 2

Write your date of birth.

Question 3

If you have already submitted your application, write:

  • the name of office where the application was submitted;
  • location of office;
  • type of application you are sending.
Question 4

Write your Citizenship and Immigration Canada Identification (ID) or Unique Client Identifier (UCI) number (if known).

Section B – Appointment of Representative

Question 5

Write your representative’s full name.

If your representative is a member of the Immigration Consultants of Canada Regulatory Council (ICCRC), a law society or the Chambre des notaires du Québec, print his or her name as it appears on the organization’s membership list.

Question 6

Check one box to indicate if your representative is unpaid or paid.

If your representative is paid, write the membership ID number of:

  • the Immigration Consultants of Canada Regulatory Council (ICCRC); or
  • a Canadian provincial or territorial law society; or
  • the Chambre des notaires du Québec.
Question 7

Write your representative’s contact information.

Note: By indicating your representative’s e-mail address, you are hereby authorizing CIC to transmit your file and personal information to this specific e-mail address.

Question 8

To accept responsibility for conducting business on your behalf, your representative must:

  • sign the declaration
  • date the declaration, and
  • include the Party ID, only if it is known.

Section C – Cancel the Appointment of a Representative

Question 9

Fill in this section if you wish to cancel the appointment of a representative. Write the representative’s full name.

Section D – Your Declaration

Question 10

By signing, you authorize CIC to complete your request for yourself and your dependent children under 18 years of age.

If your spouse or common-law partner is included in this request, he or she must sign in the box provided.

Release of information to other individuals

To authorize CIC to release information from your case file to someone other than a representative, you will need to complete the form Authority to Release Personal Information to a Designated Individual (IMM 5475) (PDF, 1.75 MB). The form is also available from Canadian embassies, high commissions and consulates abroad.

The person you designate will be able to obtain information on your case file, such as the status of your application. However, they will not be able to conduct business on your behalf with CIC.


Paying the fees

Required fees

You must pay a Processing Fee for each service that you require and all fees must be submitted with your application. If you apply for more than one service on a single application you must add up the fees for each service and submit the total of the fees with your application. For information including eligibility, fees and required documents for working in Canada, refer to the guide Applying to Change Conditions or Extend Your Stay in Canada - Worker (IMM 5553) or contact the Call Centre.

You may submit an application for any of, or a combination of the following services:

  • To extend your stay in Canada as a student
  • To request an initial study permit
  • To restore your status as student (restoration of temporary resident status due to loss of status)

Note: If you are a Refugee Claimant for whom no final decision has been made, or you have found to be a Convention Refugee or a Protected Person, you need not pay the processing fee for work permits, study permits, or temporary resident permits.

If a decision has been made and you have not been found to be a Convention Refugee or a Protected Person but are awaiting an appeal in federal court, you are required to pay the processing fee as a decision has been made on your initial application.

Use this chart to calculate the fees required for the service(s) you are requesting.

Note: It is not necessary to make a separate application for an extension of temporary resident status when you apply for a work or study permit. The officer will issue all the necessary documentation with the one application.

Services Number of Persons Amount per Person Amount Due
Renewal or Initial Study Permit   x $150  
Restoration of Temporary Resident Status (student)   x $200  
Other service - you - specify:      
Other service - family members (work or study permit) - specify:      
Total $

Make sure that you are eligible before you pay your fees and that you provide all the information requested before you submit the application. The processing fee will not be refunded, regardless of the final decision once the Case Processing Centre has started processing the application. For example, if your study permit has expired and you incorrectly apply for an extension of study permit, no refund for the extension will be provided and you will be asked to provide a second fee for the restoration.

Note: If you are out of status and you are applying for a study permit, you must pay the permit fee as well as the restoration fee when applying. Restoration applies to each member who has lost his or her status.

A determination that you are not eligible is considered as “processing” and the fee will not be refunded. If you apply again, you will have to pay another processing fee.


Paying the fees

You have the option of paying your fees through the Internet or at a financial institution.

Payment of fees on the Internet

To use this option, you need:

  • a credit card;
  • access to a computer with a printer;
  • a valid email address; and
  • follow these steps below.
Steps
  1. Go to the CIC website.
  2. Select Pay your fees.
  3. Select Pay my fees online.

Once you have paid the fees you must:

  • print the official receipt;
  • fill out by hand the “Payer Information” section;
  • attach the bottom portion (copy 2) of this receipt to your completed application.

Payment of fees at a financial institution

Fees must be paid at a financial institution in Canada and a receipt obtained which is sent to the Case Processing Centre. No other form of payment is acceptable. The receipt to be used is attached. Payment can be made at most financial institutions in Canada. Check with financial institutions in your area.

Follow these steps to make your payment:

  1. Fill out one receipt form (IMM 5401) for yourself and other members of your family if you are applying at the same time. An original receipt must be used; a photocopy is not acceptable. You may obtain an original receipt form (IMM 5401) by ordering through our website.
  2. Insert the ‘Total’ on the bottom portion of the receipt. Do not complete the top two portions of the receipt; these will be completed by the financial institution.
  3. Complete the ‘Payer Information’ sections on the reverse of the receipt.
  4. Bring the receipt and your payment to the financial institution. Do not make payment using the automated teller machines.
  5. The financial institution will let you know what form of payment it considers acceptable.
  6. The financial institution will accept your payment, then stamp and insert the amount paid in the upper two portions of the receipt. You will receive the top two portions of the receipt. Make sure you are given these and that they have been stamped and completed before you leave the financial institution.

If there is no local financial institution which will accept payment, you may pay the fees by mail. Contact the Call Centre agent for instructions.

Note: Do not present your application to the financial institution, only your receipt.

After you have paid the fees retain the top portion of the receipt for your records. Attach the middle portion to your completed application and mail it to the Case Processing Centre.


Incorrect payments

If you have sent insufficient fees or incorrect form of payment, we will return your application with instructions. You must then pay the additional fees and mail everything back to us. This will delay the processing of your application. If you have overpaid, we will refund the overpayment. We will issue a cheque as soon as possible.


Refunds

To obtain a refund, you need to send a written request to withdraw your application to the processing centre at CPC Vegreville, 6212-55th Avenue, Vegrevile, Alberta, T9C 1W5.

The processing fee is only refundable if we receive your request before processing has begun. Once we have started to process your application, there will be no refunds regardless of the final decision. We will issue the refund to the person indicated on the “Payer Information” section of the receipt. If there is no name indicated on the receipt, we will send the refund to you.


Mailing your application

Mailing instructions

  • Put the completed forms, supporting documents and fee payment receipt in a 23 cm x 30.5 cm (9″ x 12″) envelope. Do not include a prepaid envelope with your application.

    Note: When a family is applying for documents send all the applications to the Case Processing Centre address in Vegreville, that is applicable to the primary applicant.

  • Address the envelope as follows:

    Citizenship and Immigration - Study Permit
    Case Processing Centre
    6212 - 55th Avenue, Unit 101
    Vegreville, AB
    T9C 1X5

  • Write your name and address at the top left-hand corner of the envelope.
  • Have the post office weigh your envelope to ensure you put sufficient postage on it.
  • Mail the envelope.

Submit the application form

When submitting your application, to ensure your encoded data is captured, you must include the last page which contains your unique barcodes. See the image below:

sample barcode

Note: This page is only available when you complete your application electronically (on a computer).


What happens next?

If you need to take any further action regarding your application, CIC will inform you in writing.

If your application for a study permit is approved, an immigration document will be sent to you. If your application is refused, you can only stay in Canada until the expiry date of your current temporary resident status.

If you applied for restoration of your temporary resident status you will receive a letter advising you of the decision and instructions to follow.

If your application is referred to a local office you will be notified of this and will subsequently be contacted by this office.

If you move before your application has been processed, you must advise us of your new address by contacting the Call Centre.

Advise the Call Centre if you change your telephone or fax numbers or if you want to change the school you want to attend, or the employment you wish to take, after you have mailed your application.

Find out if you are eligible

Come to Canada
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