Table of Contents
- Citizenship fees
- How to complete the form
- Where to send your application
- What happens next?
This is not a legal document. For legal information, refer to the Immigration and Refugee Protection Act and Regulations or the Citizenship Act and Regulations, as applicable.
This publication is available in alternative formats upon request.
This application can be used to request a search of Canadian citizenship records to verify naturalization or citizenship information. In response to your application, you will receive a:
- No Record Letter, if no record of the person is found; or
- Record Letter detailing how and when the person became a Canadian citizen, or if a pending Canadian Citizenship application is in process.
Note: Record Letters are issued for specific reasons and are valid for a limited time period only. These letters cannot be used as proof of citizenship. These letters cannot be used to cross international borders including the Canadian/U.S.A. border. The only official proof of citizenship is a citizenship certificate. For information on how to get a citizenship certificate, contact the Call Centre or find application forms and guides.
Before you apply
Read the information contained in this guide carefully. If your application is completed incorrectly or you fail to provide the necessary documents, your application will not be processed and will be returned to you.
What you must send with this form
See the Citizenship Fees section of this guide for information on the current fee and method of payment. The fee is not refundable.
Note: If you are submitting an application for a search of citizenship records at the same time as an application for a citizenship certificate (proof of citizenship), you do not have to pay for the search of citizenship records.
Whether you are applying for information about yourself, or about another person, you must send a clear and legible photocopy of two (2) pieces of your personal identification to show your identity. For example, your driver’s licence, and your health insurance card. If you are applying for information regarding another person, you may have to provide clear and legible photocopies of other documents, such as proof of your relationship to that person and/or proof of death.
Use the table below to calculate the total amount of fees to be paid. Fees must be included with this application.
|Application (per person)||$CAN|
|Search for your record of citizenship||$75|
Explanation of fees and refunds
The following table describes the fees that are required and if they are refundable. All payment must be made in Canadian funds.
Amount: $75 for each person
Non-refundable once processing has begun, regardless of the final decision.
Note: If you are applying for a citizenship certificate (proof of citizenship) at the same time as this application, you do not have to pay for a search of citizenship records.
Incorrect fee payments
Payment issue - you didn’t pay the fees or you didn’t pay enough fees
We will return your application (see section 10 of the IRPR for more information).
Note: We will only start processing your application after your return it with the correct fees.
Payment issue - Overpayment
- start processing your application, and
- send you a refund as soon as possible.
Note: You do not have to ask for a refund, it will be done automatically.
Pay your fees online
You can pay your fees online if you have:
- a valid email address;
- access to a printer (you will need to print the receipt), and
- a credit or debit card.
Follow these instructions to pay using the Internet.
- Go to online Payment.
- Follow the online instructions.
- At the end, click on the button to print the IRCC official receipt with barcode. Print two copies.
Do not exit without printing the receipt!
- Attach a copy of this receipt to your completed application. Keep the second copy of the receipt for your records.
Proof of payment
The receipt you printed is your proof of payment.
The only acceptable form of payment is online payment. If you send any other form of payment, IRCC will return your application.
You can submit an IMM 5401 payment receipt with your application only if it was date-stamped by a Canadian financial institution before April 1st, 2016.
How to complete the form
Follow the instructions carefully. Delays will result if your application is not properly completed. If you need more space to answer any questions, use an extra sheet of paper and indicate the number and/or letter of the question you are answering.
Warning: If you send us an application that has any misleading or fraudulent information on it, you can be charged with a criminal offence, and you may be subject to criminal prosecution in a court, and refusal of your application.
Follow these step-by-step instructions
You must indicate whether you would like service in English or French.
- Whether you are applying for information about yourself or about another person, write down the surname/last name and given name(s) of the person whose record you want us to search. It will help us find the record if you write the name the same way the name has been recorded on the Record of Landing (IMM 1000), Permanent Resident Card (PRC), or on a citizenship certificate.
- You must indicate all the names the person has ever used, for example, name at birth, name used during a previous marriage, nick names etc.
- Indicate the date of birth and the place and country where the person was born. Give the date the person entered Canada as a permanent resident.
- If the person ever had a citizenship certificate, indicate the name that was on that certificate, when it was issued and the number of the certificate if you have this information.
- If the person entered Canada before 1915, you will need to fill out the section on the person’s father. This is because citizenship records for persons who entered Canada before 1915 are usually based on the father’s record. Without the father’s information, we will not be able to find the person’s record. For this section, fill in as much detail as you know about the name of the town and province where the father lived, what his job was and the father’s birth date.
Whether you are applying for information about yourself or about another person, you must fill in this section about yourself.
- Write down your surname/last name and given name(s).
- Provide your current mailing address, complete with postal code.
- We may need to contact you by phone. List the telephone number(s) where you can be reached.
- Indicate your e-mail address using this format (if applicable): firstname.lastname@example.org. We may contact via e-mail if necessary.
Authorization for the release of information
We cannot release information about an individual unless the individual agrees.
The information contained in citizenship records is protected under the Privacy Act. The Act also states that information cannot be released without the written consent of the person concerned. This is why you must complete Section 4 of the application (Authorization for the release of information), if you want to release information about your application to an authorized individual. By signing Section 4, you are agreeing to let us release the information to the individual or organization identified.
- If this Application for a Search of Citizenship Records is for information about you only, tick off “Yes” in the first box and go to the next section (Section 5).
If the information you need is about a relative or another person, tick off “No” in the second box and complete all of section 4. You must have the permission of the person indicated, for the release of this personal information.
- Have the other person sign their name where it says “signature”, and have the person fill in the date of the signing.
- We cannot disclose personal information about an individual who has been dead for less than 20 years. In some cases, an exception will be made if the executor or the estate or on having Power of Attorney requires the deceased’s personal information to administer his/her estate. In these cases, you must provide proof of death, which may include a copy of an obituary notice, a death certificate or photograph of the person’s tombstone, as well as proof of executorship or Power of Attorney.
- You must indicate what your relationship is to the person whose record is requested; for example, husband, wife, child, brother, sister or parent, and provide proof of relationship for example birth certificate showing parentage.
- You must indicate why you need a letter. Use the space provided to indicate the reasons you need the letter.
- Sign the application in the same manner you would sign any other official document. Do not print. Indicate the date and place. Date the application the same day you sign it.
Where to send your application
For applicants living inside Canada and the United States
On the envelope to mail your application, print:
(Your Postal Code)
Case Processing Centre - Sydney - Search
P.O. Box 10010
SYDNEY, NS B1P 7C1
- Print your name and address in the top left corner of the envelope.
- Remember to include all supporting documents and fees.
If you are sending more than one application (for example, applications for family members), you may send one receipt to cover all applications. Mail the receipt and all applications together in one envelope. That way they will be processed together.
For applicants living outside Canada and the United States
Mail your completed application form and the required documents to the Canadian embassy, high commission or consulate responsible for you area.
What happens next?
Once your application has been received at the Case Processing Centre in Sydney, Nova Scotia, officials will search the Citizenship Registration System for the requested record. If the record is located, a letter will be sent to the mailing address provided by you. The letter will indicate when the person became a citizen, or if there is a Canadian citizenship application in process.
If there is no record, or if no record can be located based on the information provided, a letter indicating that there is no record will be sent to the mailing address provided by you.
Remember: You must advise us of any change of address or telephone number
If you need help, you can find answers to your questions by visiting the Help Centre.
- Date Modified: