How to obtain a police certificate – Japan

Do I need to provide a Police Certificate with my Application for Permanent Residence? No. Citizenship and Immigration Canada will send you a letter requesting a police certificate after you send your Application for Permanent Residence. You must bring that letter when you apply for a Police Certificate.

Name of document(s) to get: Certificate of Criminal Record

How to get a Police Certificate

If you are a citizen of Japan

If you live in Japan:

After you receive the official request letter for a police certificate from Citizenship and Immigration Canada, you must apply in person at the Prefectural Police Headquarters Identification Section where you live. When you go to the police headquarters, your fingerprints will be taken and you will be given an application form to complete.

Residents of Tokyo can visit the Tokyo Metropolitan Police Department (TMPD) Web site for the procedure on how to apply for a Certificate of Criminal Record or can contact them at:

TMPD Police Clearance Certificate Office
1st Floor, TMPD Headquarters
2-1-1 Kasumigaseki, Chiyoda City, Tokyo
Tel.: 03-3581-4321 (ext. 58114/58115)

If you live outside of Japan:

After you receive the official request letter for a police certificate from Citizenship and Immigration Canada, you can apply at your local Japanese Embassy or Consulate. Please refer to the Ministry of Foreign Affairs of Japan (MOFA) Web site for the list of Japanese Embassies, Consulates and Permanent Missions.

Your fingerprints will be taken and the application form for the Certificate of Criminal Record will be provided to you at the time and place where you apply.

If you are not a citizen of Japan

If you live in Japan:

After you receive the official request letter for a police certificate from Citizenship and Immigration Canada, you must apply in person at the Prefectural Police Headquarters Identification Section where you live. When you go to the police headquarters, your fingerprints will be taken and you will be given an application form to complete.

Residents of Tokyo can visit the Tokyo Metropolitan Police Department (TMPD) Web site for the procedure on how to apply for a Certificate of Criminal Record or can contact them at:

TMPD Police Clearance Certificate Office
1st Floor, TMPD Headquarters
2-1-1 Kasumigaseki, Chiyoda City, Tokyo
Tel.: 03-3581-4321 (ext. 58114/58115)

If you live outside of Japan:

After you receive the official request letter for a police certificate from Citizenship and Immigration Canada, you can apply at your local Japanese Embassy or Consulate. Please refer to the Ministry of Foreign Affairs of Japan (MOFA) Web site for the list of Japanese Embassies, Consulates and Permanent Missions.

Your fingerprints will be taken and the application form for the Certificate of Criminal Record will be provided to you at the time and place where you apply.

Information and documents you need:

  • The official letter requesting a police certificate from Citizenship and Immigration Canada
  • Full set of fingerprints (taken when you apply)
  • Completed application form (available when you apply)
  • Your valid passport (original only)
  • One of the following documents:
    • An official copy of your Residence Record (Juminhyo) (issued within the last six months) OR
    • A document issued by the government or other public agency that shows your name and address (such as your Resident Card (Zairyu) Special Permanent Resident Certificate (Tokubetsu Eijusha Shomeisho) or a driver’s license)
  • Applicable fees (check directly with the issuing authority for amount and how to pay)

Non-Japananese citizens must provide all of the above and:

  • Proof of your current address (ex. Japanese driver’s licence or mail addressed to you)
  • A document that shows you lived in Japan (ex. official copy of your Alien Registration Card (Gaikokujin Toroku Gempyo)

Special notes and considerations

Do I need to provide a Police Certificate for Express Entry?

Yes, but only after you submit your application. When you apply for permanent residence, you will be asked to upload a police certificate. Instead, you must upload a document that states: “I am applying from a country that requires an official request letter from IRCC to get a police certificate.”

We will then review your application. If it is otherwise complete, we will send you more information on how to get a police certificate. Please read the instructions above for more information.

We will not accept police certificates sent by mail for Express Entry applications.

Do I need a police certificate for International Experience Canada (IEC)?

If you are a citizen of Japan, you do not need to provide a police certificate from this country with your application. However, an IRCC officer may request one at a later date.

You must provide police certificates for all other countries or territories where you have lived for a total of six months or more since your 18th birthday.

You (or a representative acting on your behalf, whom you must identify at the time you apply for the certificate) will receive the Certificate of Criminal Record in person.

You do not need to have your certificate translated.

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