Completing the adult passport application

Personal information

Can I apply for a passport in my married surname?

To get a passport in your married surname, you must submit a new adult general application that includes either:

Supporting identification must:

  • be issued by a federal, provincial, territorial, or state authority;
  • be valid (it can’t be expired); and
  • include your name, date of birth, sex, photo and signature.

We may also ask you to send us your original marriage certificate.

You can’t use the renewal application form if you are changing your name on your new passport. Find more information in the application guide for adult applications.

How can I get a passport in my new legal name?

To obtain a passport in your new legal name, you must submit a new adult general application. If your new name is not reflected on your proof of citizenship, you must update your proof of citizenship to reflect your new name before you apply.

View all of the adult application requirements in our step-by-step application guide. You are not eligible for the simplified renewal process if you are changing your name on your passport.

Can I apply for a passport in my common-law surname?

To apply for a passport in your common-law surname, you must submit a new adult general application that includes your common-law relationship certificate, as well as supporting identification in your common-law surname. The supporting identification must be issued by a federal, provincial, territorial, or state authority. It must be valid, and it must include your name, date of birth, sex, photo and signature.

View all of the adult application requirements in our step-by-step application guide. You are not eligible for the simplified renewal process if you are changing your name on your passport.

Can I add my married or common-law surname to my valid passport?

As of October 20, 2014, there will be new requirements for what you can show as proof of identity, and what to provide when assuming a new surname or when legally changing your name. Find out how these requirements affect your adult passport application.

You can no longer add your married or common-law surname as an observation on a passport. If you want a passport in your new name, you must apply for a new passport using the general adult application.

View all of the adult application requirements in our step-by-step application guide. You are not eligible for the simplified renewal process if you are changing your name on your passport.

Declaration of guarantor

Can a family member be my guarantor?

A relative (including an immediate family member) can act as your guarantor provided he or she is eligible.

Who is eligible to sign as my guarantor?
What should I do if I do not know an eligible guarantor?

If you cannot identify an eligible guarantor you can submit a Statutory Declaration in Lieu of Guarantor (PPTC 132). This form must be completed and signed before a Commissioner for Oaths, notary public, justice of the peace or another official who is qualified to administer the oath. The official does not need to know you (the applicant) personally.

The form is available from the Passport Program office or by contacting our call centre.

A person listed as a reference on the Statutory Declaration in Lieu of Guarantor cannot also be listed as a reference on the passport application.

Previous Canadian passport

Do I have to return my expired passport?

You do not need to return your passport once it has expired.

But, if it has recently expired, you may be eligible to apply for a new passport through our simplified renewal process.

The expired passport can also be used as supporting identification for a new application as long as:

  • the passport expired within the past year,
  • the original passport is submitted (photocopies will not be accepted), and
  • the name in the passport is the same as the name on the new application.
Can I keep my valid passport until I receive my new one?

No, if you have a valid passport you must submit it with your application for a new one. But, if you have a valid passport, you may be eligible to apply for a new passport through our simplified renewal process.

The passport can also be used as supporting identification for a new application as long as:

  • the passport is still valid or has expired within the past year,
  • the original passport is submitted with the application (photocopies will not be accepted), and
  • the name in the passport is the same as the name on the new application.
Do I have to include a completed PPTC 203 form with my application for a new passport if my previous passport was lost, but has since expired?

If your passport has expired, a PPTC 203 form is not required.

I have to send my passport to apply for renewal, but it still contains a valid visa. How should I proceed?

If you submit a passport for renewal that contains a valid visa, you must

  • indicate on the application form that you want the passport returned to you, and
  • advise us that the visa needs to remain intact (inform the agent verbally if you apply in person, or include a letter with an application submitted by mail or at a receiving agent).

Proof of Canadian citizenship

Do I need to submit my original proof of citizenship?

Yes, you must provide the original document; photocopies are not accepted. The original will be returned to you with your new passport. If you apply in person at a passport office, then the document will be returned to you at that time (once it has been reviewed by the passport officer).

If you qualify for the renewal process you do not need to submit proof of citizenship.

Can I submit a laminated birth certificate?

No, birth certificates that indicate that the document is "void if laminated" will not be accepted if they are laminated.

Can I submit a birth certificate that was issued by the Province of Quebec before January 1, 1994?

No, if you were born in Quebec then you must submit a birth certificate that is issued by Quebec after January 1, 1994, with your application. Contact Le Directeur de l'état civil to get a new birth certificate.

How can I obtain a new birth certificate?

Contact one of the Canadian Vital Statistics offices to get a copy of your birth certificate.

How can I obtain a Certificate of Canadian citizenship?

Contact us to apply for a citizenship certificate.

What if my citizenship card only indicates the year of issue?

In this case, enter just the year in the date of issued field of the application form.

Will my citizenship document be returned to me?

Yes, your citizenship document will be returned to you with your new passport. If you apply in person at a passport office, then the document will be returned to you at that time (once it has been reviewed by the passport officer).

What document should I submit as proof of Canadian citizenship?

The following are the only documents accepted as proof of Canadian citizenship for a passport application.

If you were born in Canada:

  • birth certificate issued by the province or the territory of your birth
  • certificate of Canadian citizenship issued by Immigration, Refugees and Citizenship Canada (IRCC)

If you were born outside of Canada:

  • certificate of Canadian citizenship issued by IRCC
  • certificate of naturalization issued by IRCC
  • certificate of registration of birth abroad issued by IRCC
  • certification of retention of Canadian citizenship issued by IRCC

Note: Child applications require both proof of citizenship and proof of parentage. For children born in Canada, parents should obtain a detailed (long-form) birth certificate that indicates the name(s) of the parent(s). This will also count as the proof of parentage.

For children born outside Canada, the child's foreign birth certificate that indicates the name(s) of the parent(s) should also be included as proof of parentage.

Can I get a Canadian passport if I also hold the citizenship of another country?

Yes, if you are a Canadian citizen and fulfill our passport application requirements you can get a Canadian passport.

Documents to support identity

Can I use an expired document?

No, your identity document must be valid.

However, you may also use a previously issued Canadian passport up to one year after its expiry date.

Can I use a health card without a signature?

Yes. Identification (or a combination of multiple pieces of identification) shown must include your name, sex, signature, date of birth, and photo.

If your health card does not include all of these items, you can show additional pieces of identification in order to fulfill the requirement. All pieces of identification must be linked by one common element (such as the name) to ensure that all supporting identification presented belongs to you.

Can I use a document without a photograph?

Yes. However, you will need to show an additional piece of identification that includes a photograph. Identification (or a combination of multiple pieces of identification) must show your name, sex, signature, date of birth and photo.

All pieces of identification must be linked by one common element (such as the name) to ensure that all supporting identification presented belongs to you.

Can I use a passport?

Yes, a previous Canadian passport is accepted as supporting identification as long as:

  • the passport is still valid or has expired within the past year,
  • the original passport is submitted (photocopies will not be accepted), and
  • the passport is in the same name as the one on the application form.
Can I include photocopies of my supporting identification?

Yes, you may submit photocopies of your supporting identification. You must photocopy both sides of the document, and your guarantor must sign and date all of the photocopies to indicate that he or she has seen the originals.

If you apply in person, the agent may review and photocopy your document, and then return it to you.

Can I use a document without the date of issue?

Yes. If your identification document does not have an issue date you may leave this field blank.

What documents do I need to show proof of my identity?

You need to provide identification that shows your:

  • Name (as it will appear on your passport)
  • Sex
  • Date of birth
  • Photo, and
  • Signature

If you don't have one piece of ID that shows all of this information, you can show multiple pieces of ID together. If you do this, all pieces of ID must be linked with one common element (for example your name) to show that all pieces of ID belong to you. There is no maximum amount of pieces of ID you can show to meet all the requirements.

Can I use my social insurance card to support my identification?

No. We don't accept Social Insurance Numbers (SIN) cards as a piece of identification.

Can I use my Old Age Security Card to support my identification?

No. We don't accept Old Age Security (OAS) cards as a piece of identification.

The name on my proof of citizenship is different from the name on my identification. Which name can I use on my passport?

The name printed in the passport will be the name on your proof of citizenship with the following exceptions:

  • If you have adopted or resumed a surname due to a marriage, divorce, common-law relationship or the end of a common-law relationship, you must submit your marriage/divorce/common-law certificate with your application. You must also provide supporting identification indicating your new surname.
  • If you want to drop or invert (a) given name(s) from the name displayed on your proof of citizenship. In this case, the name requested in the passport must match the name displayed on your supporting identification.

Additional personal information

Who can I use as a reference?

You can use references who have known you for at least two years if you are applying for a passport, or six months if you are applying for a travel document.

You can't use a family member as a reference.

To avoid delays, make sure your references are available (not travelling outside of Canada) and in your time zone so we can contact them easily.

Ask your references for permission to use their names and contact information for your application.

What is the difference between the duties of a guarantor and those of a reference?

Your guarantor and your references must be people who have known you personally for at least two years. They may be contacted to confirm your identity.

You must provide the requested information about your references. They cannot be members of your family. To avoid delays, it is preferable that your references reside in the same country as you.

There are specific eligibility criteria for guarantors and their duties are slightly more complex, including completing the "Declaration of Guarantor" section of the application and signing the back of one of your photos according to the Passport Program's instructions.

Please note that you cannot use your guarantor as a reference.

Which family members can't be used as a reference?

You can't use the following family members as your reference:

  • A spouse or common-law partner. Two people, opposite or same-sex, are common-law partners if they have lived together in a marriage-like relationship for at least one year, but are not legally married. If a marriage or common-law relationship has ended, the former spouse or partner can serve as a reference.
  • A parent (includes step parents and foster parents) or their spouse or common-law partner.
  • A mother-in-law or father-in-law.
  • A child (biological, adopted, step, or foster child), or their spouse or common-law partner.
  • A son-in-law or daughter-in-law.
  • A sibling (brother, sister, step or half brother, or step or half sister), or their spouse or common-law partner.
  • A brother-in-law or sister-in-law.
  • A grandparent (or step or foster grandparent), or their spouse or common-law partner.
  • A grandmother-in-law or grandfather-in-law.
  • A grandchild (biological, adopted, step, or foster grandchild), or their spouse or common-law partner.
  • A grandson-in-law or granddaughter-in-law.
  • Any other person not listed above and related to the applicant or to the applicant's spouse or common-law partner by blood, marriage, common-law relationship, adoption or guardianship only if living at the same address as the applicant.
Can my boyfriend or girlfriend act as my reference?

Yes, he or she can be your reference if you are not in a common-law relationship together.

A common-law relationship is when two people, opposite or same-sex, have been living together for at least one year in a marriage like relationship.

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