Search of citizenship records

This section contains policy, procedures and guidance used by Immigration, Refugees and Citizenship Canada staff. It is posted on the Department’s website as a courtesy to stakeholders.

A search of citizenship records verifies citizenship registration records for citizens and non-citizens. There are three basic reasons a person would request a search for citizenship records:

  • the applicant does not have proof of citizenship;
  • the applicant has proof of citizenship but needs a letter saying how and/or when citizenship was obtained;
  • a third party asks for citizenship confirmation.

Accessing citizenship records

Procedures to request:

  • citizenship records;
  • personal information;
  • record letter or no record letter;
  • sharing information with third parties.

Retiring a citizenship application

How to close and retire a citizenship application.

Issuing Record and No Record letters

The three reasons someone would request a Record Letter:

  • the applicant does not have proof of citizenship
  • the applicant has proof but needs a letter saying how and/or when citizenship was obtained;
  • a third party asks for citizenship confirmation.

Guidelines for sharing client information

Sharing client information between citizenship officers and either immigration or CBSA officers.

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