Below are the steps in requesting a sponsor for JAS cases.
Step 1: Officer ensures refugee information may be released
If not already signed, officers will ask JAS-referred applicants to sign part D of Schedule 2 of the IMM008 or the IMM 5475, Authority to Release to Designated Persons.
Once signed, it allows for the release of information regarding the refugee case to potential sponsors; it must be signed prior to submitting the request to the Resettlement Operations Centre in Ottawa (ROC-O) for a JAS sponsor.
Officers should aim to release all available information that is relevant to the sponsorship such as family size and composition, education, work experience, health conditions, disabilities and even general information on traumatic experiences (e.g., torture victim, endured long-term incarceration, etc.).
Note: Officers are asked to place an asterisk (*) against any information that should not be released to a sponsor. Such information may include information that the refugee has asked to be kept confidential as long as it would not impact on the sponsor’s decision; medical information that has not yet been provided to the refugee; or specific details concerning traumatic experiences (i.e., refugee can withhold fact the they have been raped but not the fact that trauma counseling may be needed);
Step 2: Officer ensures admissibility criteria have been fully assessed
Officer ensures that medical, security and criminality screening have been completed prior to sending the JAS referral to the ROC-O.
Step 3: Visa office submits JAS referral and any other applicable attachments
Officer completes JAS referral (see template) and submits it to the ROC-O along with any medical/resettlement needs information.
Step 4: ROC-O posts information on secure web site
The ROC-O will review the referral and complete a refugee profile. If information is missing, the ROC-O will send a request to the visa office.
The refugee profile will be posted on a secure section of the Immigration, Refugees and Citizenship Canada website. Profiles will be posted for 6 months (in some cases, short-term extensions may be given).
Step 5: Officer processes or refuses the case
Once a sponsor is found, the ROC-O notifies the visa office. The officer ensures travel arrangements are made and sends a Notification of Arrival Transmission (NAT) to the ROC-O at least 10 days prior to travel.
If a sponsor is not found, the ROC-O will contact the visa office to discuss next steps. The officer may have to refuse the case.
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